Marketing/Proposal Coordinator

Johnson, Mirmiran & Thompson; Spry (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

Johnson, Mirmiran & Thompson (JMT) is seeking a detail‑oriented Marketing & Pursuit Coordinator to support the Virginia/DC region’s proposal and marketing efforts.

Responsibilities include coordinating proposals, preparing expressions of interest, maintaining marketing materials, entering data in CRM, and collaborating with SMEs and staff across offices. A Bachelor’s in marketing or related field and 2–5 years in A/E/C are preferred.

Qualifications

• Bachelor's degree in marketing, business, English, or related field.
• 2–5 years of A/E/C experience.
• Proficient in Microsoft Office Suite and InDesign.
• Proficient in CRM systems.
• Knowledge of the RFQ/RFP structure and proposal process.

Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations.
• Produce consistently compliant high-quality submissions while delivering exceptional customer service.
• Search for leads and opportunities.
• Coordinate all phases of the pursuit process from kick-off meeting to production and delivery, and proposal closeout.
• Participate in pre-proposal meetings and debriefings.
• Prepare major sections of pursuits with SMEs to develop content.
• Coordinate pursuit production, printing, and delivery, with QA/QC emphasis.
• Provide marketing essential functions and responsibilities as required.
• Complete data entry for marketing databases, tracking leads, go/no-go, and wins or losses.
• Maintain visually appealing marketing materials (resumes, boilerplate, project descriptions).
• Work with technical, administrative, and marketing staff across offices and with vendors.

Skills

A/E industry knowledge

Proposal process knowledge

Independent & team

Deadline-driven

Effective communication

Education

Bachelor's degree in marketing

Tools

Microsoft Office

InDesign

CRM systems

Job description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee‑owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News‑Record's list of the Top 500 Design Firms.

JMT's staff is recognized as being among the best in the industry by leading publications at the national, regional, and local levels. We turn visions into realities for the betterment of our clients, communities, environment, and employee owners. Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offers a variety of competitive benefit programs.

Position Summary

Responsible for proposal/pursuit coordination and marketing efforts to support the Virginia/D.C. region.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations.
  • Produce consistently compliant high‑quality submissions while delivering exceptional customer service.
  • Search for leads and opportunities.
  • Coordinate all phases of the pursuit process from kick‑off meeting to production and delivery, and proposal closeout.
  • Participate in pre‑proposal meetings, kick‑off meetings, debriefings, etc.
  • Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for a specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content.
  • Coordinate pursuit production, printing, and delivery, with emphasis on quality assurance/quality control.
• Provide marketing essential functions and responsibilities, as required.
• Complete data entry for marketing databases, tracking leads, go/no‑go, and wins or losses.
• Maintain visually appealing marketing materials, including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients.
• Administrative duties related to marketing.
• Generate reports for technical staff on marketing efforts, when required.
• Adherence to JMT's Quality Management System (QMS), ISO 9001:2015 Marketing procedures.
• This position does not directly involve social media or communications tasks.

Nonessential Functions and Responsibilities

• Perform other related duties as assigned.

Required Skills

• Knowledge and experience in the A/E consulting industry.
• Knowledge of the RFQ/RFP structure and proposal process.
• Be able to work independently and as part of a team.
• Be able to multi‑task and work within deadlines.
• Be self‑motivated.
• Be able to communicate effectively.
• Be a team player, contributing ideas and solving problems.

Required Experience

• Bachelor's degree in marketing, business, English, or related field, or equivalent years of experience.
• 2–5 years of A/E/C experience.
• Knowledge of the RFP structure and proposal process.
• Proficient in Microsoft Office Suite and InDesign.
• Proficient in CRM Systems.

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.