Marketing & Proposal Coordinator

Smpsnorthflorida; Jacksonville (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

VIA Consulting Services in Jacksonville, FL, seeks a motivated CEI Marketing & Proposal Coordinator to support business development, marketing, and client engagement across Florida and Georgia. Full-time, in-person role located in Jacksonville with periodic travel, requiring collaboration with technical staff and leadership to craft compliant proposals.

Responsibilities include tracking opportunities, coordinating submittals, and promoting VIA’s CEI services at events and conferences.

Qualifications

• Experience in proposal coordination, business development, marketing, administrative support, or client engagement within engineering/CEI/transportation or professional services is preferred.
• Familiarity with FDOT, county, municipal, public-sector, and transportation procurement processes is preferred.
• Strong writing, editing, organization, communication, networking, and deadline-management skills.
• Ability to read CEI scopes, forms, submittal instructions, and proposal requirements.
• Ability to coordinate with technical staff, managers, clients, teaming partners, and leadership while managing multiple priorities.
• Proficiency with Microsoft Office; CRM/support tools and marketing software is a plus.

Responsibilities

• Research and track CEI, transportation, infrastructure, municipal, utility, and construction opportunities, including FDOT and public-sector solicitations.
• Maintain a pursuit pipeline with deadlines, client contacts, teaming partners, and proposals.
• Coordinate qualifications packages, letters of interest, proposals, and required submittal documents.
• Work with staff to collect CEI qualifications and prepare compliant proposal materials.
• Attend events to promote VIA’s CEI services and build client relationships.
• Represent VIA at conferences, meetings, and agency outreach events.
• Support brochures, capability statements, presentations, social media, and other marketing materials.

Skills

Proposal coordination

Business development

Marketing communications

Networking

Education

Bachelor’s degree (preferred)

Tools

CRM systems

Proposal software

Job description

Connect with SMPS North Florida’s Top AEC Talent!

Looking to connect with the best AEC talent in North Florida? You’re in the right place!

Job Posting
Jul. 9, 2026

We’re Hiring! Construction Engineering and Inspection Marketing & Proposal Coordinator

VIA Consulting Services is seeking a motivated, relationship-driven professional to support Construction Engineering and Inspection (CEI) business development, proposal coordination, marketing, and client engagement throughout Florida and Georgia.

Position: Construction Engineering and Proposal Marketing & Proposal Coordinator
Location: Jacksonville, Florida
Employment Type: Full-Time, In-Person

Key Responsibilities

• Research and track CEI, transportation, infrastructure, municipal, utility, and construction-related opportunities, including FDOT, county, municipal, and public‑sector solicitations.
• Maintain a pursuit pipeline with upcoming opportunities, deadlines, client contacts, teaming partners, proposal requirements, and follow‑up actions.
• Coordinate qualifications packages, letters of interest, proposals, compliance materials, resumes, project sheets, references, certifications, and required submittal documents.
• Work with technical staff and leadership to collect CEI qualifications, develop pursuit strategies, and prepare accurate, compliant, and timely proposal materials.
• Attend engineering, transportation, construction, municipal, and professional association events to promote VIA’s CEI service line and build relationships with clients and partners.
• Represent VIA at conferences, networking events, pre‑proposal meetings, agency outreach events, and periodic marketing meetings with public agencies, municipalities, counties, and transportation authorities.
• Support brochures, capability statements, presentations, social media updates, website content, email announcements, and other marketing communications.

Requirements

• Experience in proposal coordination, business development, marketing, administrative support, or client engagement within the engineering, construction, CEI, transportation, or professional services industry is preferred.
• Familiarity with FDOT, county, municipal, public‑sector, and transportation procurement processes is preferred.
• Strong writing, editing, organization, communication, networking, and deadline‑management skills.
• Ability to read and interpret CEI scopes, forms, submittal instructions, and proposal requirements.
• Ability to coordinate with technical staff, managers, clients, teaming partners, and company leadership while managing multiple priorities.
• Proficiency with Microsoft Office; experience with CRM systems, proposal software, social media, or digital marketing tools is a plus.
• Bachelor’s degree in Marketing, Business Administration, Communications, Construction Management, Engineering, or a related field is preferred, but not required.
• Willingness to travel periodically within the assigned Florida and Georgia territory for meetings, events, client engagement, and business development activities.

Geographic Focus

The position will focus on proposal support and business development from the Tampa Bay region north through Central and North Florida, as well as Georgia. Key areas may include Jacksonville, Ocala, Orlando, Lakeland, Tampa Bay, Gainesville, Tallahassee, Pensacola, and surrounding counties and municipalities.

How to Apply

Send your resume to [e-mail] with the subject line: Application for CEI Marketing & Proposal Coordinator.

Join VIA Consulting Services and help grow our CEI presence through client service, strong relationships, quality proposals, and transportation infrastructure excellence.