Marketing/Pursuit Coordinator

Johnson, Mirmiran & Thompson; Herndon (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive benefit programs

Employee Stock Ownership Plan (ESOP)

Job summary

Johnson, Mirmiran & Thompson in Herndon, VA is seeking a Marketing/Proposal Coordinator to support proposal coordination and marketing efforts in a hybrid work environment.

The ideal candidate has a Bachelor’s degree, 5 years in A/E consulting, and proficiency in InDesign and Microsoft Office. Key responsibilities include preparing proposals, maintaining marketing materials, and conducting market research.

This position is full-time with a blend of office and remote work.

Qualifications

• 5 years of A/E industry experience.
• Knowledge of RFQ/RFP structure and proposal process.
• Ability to work multi-task within deadlines.

Responsibilities

• Coordinate and prepare government form proposals and presentations.
• Maintain marketing materials and databases.
• Research project opportunities and maintain records.

Skills

Knowledge and experience in A/E consulting

Ability to work independently and as part of a team

Effective communication skills

Self-motivation

Ability to multi-task

Education

Bachelor’s degree in Marketing, Business, Communication or related field

Tools

InDesign

Microsoft Office Suite

CRM database systems

Job description

Marketing/Proposal Coordinator

Location: Herndon, VA | Type: Full‑Time / Regular

Johnson, Mirmiran & Thompson is a dynamic, 100% employee‑owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News‑Record’s list of the Top 500 Design Firms. JMT’s staff is recognized as being among the best in the industry by leading publications at the national, regional, and local levels. We turn visions into realities for the betterment of our clients, communities, environment, and employee owners. Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offers a variety of competitive benefit programs.

Position Summary

Responsible to support proposal/pursuit coordination and marketing efforts for regional engineering, architecture, and construction management disciplines. Flexible hybrid schedule in a team environment which fosters work‑life synergy. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations
  • Coordinate all phases of the pursuit process from kick‑off meeting to production and delivery and proposal close‑out
  • Develop pursuit outlines
  • Participate in pre‑proposal meetings, kick‑off meetings, debriefings, etc.
  • Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content
  • Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control
  • Assist with presentation preparation, presentation materials, etc.
• Provide marketing essential functions and responsibilities, as required
• Complete data entry for marketing databases, tracking leads go/no‑go, and wins or losses
• Maintain visually‑appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, sub‑consultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, sub‑consultants, and clients
• Administrative duties related to marketing such as filing, data input, etc.
• Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into the marketing database (CRM), tracking leads and associated go/no‑go decisions, and wins or losses
• Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth
• Generate reports for technical staff on marketing efforts, when required
• Organizational support of office, regional and corporate marketing efforts
• Adhere to JMT’s Quality Management System (QMS), ISO 9001:2015 marketing procedures

Nonessential Functions and Responsibilities

• Perform other related duties as assigned

Required Skills

• Knowledge and experience in the A/E consulting industry
• Knowledge of the RFQ/RFP structure and proposal process
• Ability to work independently and as part of a team
• Ability to multi‑task and work within deadlines
• Self‑motivation
• Effective communication skills
• Team player, contributing ideas and solving problems

Required Experience

• Bachelor’s degree in Marketing, Business, Communication or related field or equivalent years of experience
• 5 years of A/E industry experience
• Working knowledge of InDesign, Microsoft Office Suite, and familiarity with CRM database systems

Working Conditions

Work is performed on a hybrid schedule – a combination of office and remote work. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.