Marketing Projects Freelancer | Global Beauty Company

Randstad Enterprise; New York (NY); On-site; USD 55,000 - 110,000; Part time

Job summary

Randstad Enterprise in Brooklyn, NY seeks a detail-oriented Marketing Projects Freelancer to support Global Product Marketing. The role emphasizes operations, project tracking, sample coordination, and cross-functional management across local markets, vendors, and education/packaging teams.

The ideal candidate is highly organized, proactive, and an excellent communicator able to manage multiple complex projects in a fast-paced environment while collaborating with Legal, Creative, and regional

Qualifications

• College degree preferred.
• 8+ years of experience; project management a plus.
• Must be in-person 3x a week in Brooklyn office.
• Excellent attention to detail and accuracy.
• Highly organized with strong time management and process orientation.

Responsibilities

• Coordinate special projects, track feedback, and manage market-specific requirements through completion.
• Track and ship samples, prepare iterations for senior leadership review, and share next steps with regions/vendors.
• Work with Legal to generate NDAs and scope of work contracts; gather required information and follow up.
• Compile product copy information, brief copywriter, coordinate Legal review, and share final copy with Packaging and Local teams.
• Create clear launch guidelines with Education and Visual Merchandising; share samples as needed.
• Facilitate meetings, capture notes, and follow up on action items and deadlines.
• Answer product questions from markets and route to the right process as needed.
• Assist in collecting market feedback and post-launch recaps.

Skills

Attention to detail

Highly organized

PowerPoint & Excel

Interpersonal skills

Self-starter / proactive

Written & verbal communication

Discretion & trust

Ambiguity tolerance

Brand affinity

Cross-functional collaboration

Education

College degree preferred

Tools

PowerPoint

Excel

Job description

We are born in Grasse, raised in New York, and offer artisanal, genderless scented creations (fine perfumery, home fragrance, and formulas for body, hair, and face). We're looking for a detail-oriented, resourceful Marketing Projects Freelancer to support Product Marketing special projects within the Global Marketing team, with a strong emphasis on operations, project tracking, sample coordination, and cross-functional project management. The Marketing Projects Freelancer will coordinate samples, manage project follow-ups, and liaise between Global, Markets, and vendors for special Marketing initiatives. The ideal candidate is highly organized, proactive, an excellent communicator, and comfortable managing several projects at once in a fast-paced environment.

The Marketing Projects Freelancer will work closely with key brand functions, including Packaging Development, Creative, Legal, Education, Visual Merchandising, and regional partners, to help keep special projects moving with clarity, accuracy, and momentum. This is a fantastic opportunity to learn, contribute, and have an impact on a fast-growing brand while supporting work that requires both operational rigor and creative sensitivity.

This position is based in Williamsburg, Brooklyn, with three in-office days a week, reporting to the Global Product Marketing Executive Director.

KEY ROLES AND RESPONSIBILITIES:

SPECIAL PROJECTS COORDINATION

• LOCAL INITIATIVES: Support the ED and team in compiling clear, detailed directions for local markets, including China, Japan, and other priority regions, for artisanal and collateral developments such as gifting, holiday packaging, and ceramics; help track feedback, next steps, and market-specific requirements through completion.
• SAMPLE MANAGEMENT: Track and ship samples, prepare samples for senior leadership review, document all sample iterations, consolidate feedback, and share next steps with regional partners and vendors as needed.
• LEGAL CONTRACTS: Work with Legal to generate non-disclosure agreements and scope of work contracts, helping to collect required information, track status, and follow up with relevant partners.
• PRODUCT COPY AND ARTWORK: Compile information needed for product copy, brief the Copywriter, coordinate Legal review, and share final approved copy with Packaging, Local teams, and other relevant partners as needed.
• LAUNCH GUIDELINES: Partner with Education and Visual Merchandising to create clear and thorough guidelines for Souls and toolkits for Global teams. Share samples as needed.
• CREATIVE BRIEFS AND SAMPLING: Share detailed briefs for Creative photoshoot planning, coordinate final samples, and help ensure Creative partners have the product information and timing needed to move forward.

GENERAL PRODUCT MARKETING & ADMIN

• MEETING FACILITATION AND NOTES: Help manage and facilitate meetings with partner teams, capture clear notes, identify actionable next steps, and diligently follow up on relevant owners and deadlines.
• PRODUCT QUESTIONS FROM MARKETS: Address product questions/issues from markets (e.g., distribution, sample timing, product codes, etc.) and direct to appropriate team / process as needed.
• RECAPS: Assist team in collecting market feedback and creating post-launch recaps.

QUALIFICATIONS AND SKILLS:

• College degree preferred
• 8+ years of experience (project management background is a plus)
• Must be in-person 3x a week in Brooklyn office
• Impeccable attention to detail and accuracy
• Highly organized with strong time management and process orientation; able to manage multiple complex projects in a fast-paced environment, prioritize effectively, and maintain accuracy without losing sight of details
• Must have strong PowerPoint and Excel skills, with an eye for formatting and presenting information in a digestible way
• Strong interpersonal skills, with the ability to build close partnerships with team members and cross-functional partners while helping keep projects on track against key milestones
• Entrepreneurial, with a “roll up your sleeves” attitude. Be a motivated self-starter, with the ability to work quickly, proactively, independently, and collaboratively with a team-player mindset
• Strong written and verbal communication skills, with the ability to work comfortably across cross-functional teams and translate project needs into clear next steps
• Discreet and trustworthy when working on confidential, pre-launch, or sensitive projects.
• Comfortable navigating ambiguity, bringing structure to evolving projects, and taking ownership of follow-through from brief to completion
• Exude passion for and deeply appreciate and understand the Brand DNA and voice