Marketing & Project Operations Coordinator

Advantech USA; Tustin (CA); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Generous vacation and paid holidays

Work from home program – once eligible

Referral bonus

Employee Assistance Program

Job summary

Advantech USA is seeking a detail‑oriented Marketing & Project Operations Coordinator to support Product Managers and Marketing teams. The role focuses on executing operational activities, maintaining data quality, supporting marketing and product workflows, processing sales leads, and coordinating cross‑functional administrative tasks.

You will collaborate across Marketing, Product Management, Product Sales Management, Sales, Engineering, and Operations to ensure data accuracy, timely workflow,

Qualifications

• 1+ years in Marketing Operations, Sales Operations, or project coordination.
• Experience with CRM (Salesforce preferred) and ERP/PLM systems.
• Strong data accuracy and organizational skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Maintain and classify leads in Salesforce CRM.
• Support lead assignment, contact list building, deduplication, and data hygiene.
• Maintain product information across internal systems including databases and documentation.
• Coordinate cross-functional workflows among Marketing, Product, Sales, Engineering, and Operations.
• Identify data inconsistencies and escalate issues to the respective owner.

Skills

Attention to detail

Organizational skills

Multitasking

Data integrity

Tools

Salesforce CRM

ERP systems

PLM software

PIM systems

Excel

PowerPoint

Word

Job description

Position: Marketing & Project Operations Coordinator

Location: Tustin, CA - Onsite

Compensation: $50,000 - $58,000

About this position

Advantech seeks a detail‑oriented Marketing & Project Operations Coordinator to support Product Managers and Marketing teams. The role focuses on executing operational activities, maintaining data quality, supporting marketing and product workflows, processing sales leads, and coordinating cross‑functional administrative tasks.

Responsibilities

• Upload, classify, maintain, and monitor marketing and sales leads in Salesforce CRM.
• Support lead assignment, contact list building, deduplication, and database maintenance.
• Maintain product information across internal systems including product databases, sample inventory, and supporting documentation.
• Support product phase‑in/phase‑out operational activities, including documentation updates and system maintenance after content approval by Product Managers.
• Coordinate workflow among Marketing, Product Management, Product Sales Management, Sales, Engineering, and Operations teams.
• Identify data inconsistencies and Escalate issues to the responsible Product Manager or Marketing owner.

Required Qualifications

• 1+ years of experience in Marketing Operations, Sales Operations, Project Coordination, Product Administration, or related administrative roles.
• Experience working with CRM (Salesforce preferred), ERP, PLM, or similar business systems.
• Strong attention to detail with excellent data accuracy and organizational skills.
• Ability to manage multiple operational tasks simultaneously in a fast‑paced environment.
• Proficiency in Microsoft Excel, Word, PowerPoint, and common collaboration tools.
• Demonstrated initiative, organization, and the ability to learn new systems and processes.

Preferred Qualifications & Benefits

• Experience supporting product management or marketing organizations.
• Experience with Salesforce, SAP, Oracle PLM, or PIM systems.
• Mandarin language skills.
• Generous benefits package including medical, dental, vision, long‑term disability, and life insurance.
• Employee Assistance Program.
• 401(k) with company match.
• Generous vacation and paid holidays package.
• Company events and lunches.
• Work from home program – once eligible.
• Referral bonus.

Work Authorization

Applicants must be U.S. citizens, lawful permanent residents, protected individuals, or eligible to obtain required authorizations from the U.S. Department of State in compliance with ITAR regulations.

Equal Employment Opportunity Statement

Advantech is proud to be an Equal Employment Opportunity employer.