Marketing Project Manager

Smithsonian Institution; Warrenton (OR); On-site; USD 84,000 - 96,000; Full time

Job summary

An established industry player is seeking a Marketing Project Manager who will oversee the planning and execution of innovative marketing projects. This role involves defining project scopes, managing budgets, and coordinating with various stakeholders to enhance brand awareness. The ideal candidate will possess a strong background in brand marketing and project management, with a creative mindset to develop new strategies. Join a dynamic team dedicated to inspiring generations through knowledge and discovery, and play a pivotal role in shaping impactful marketing initiatives.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Transit Benefits

Flexible Spending Account

403b Retirement Plan

Paid Leave

Smithsonian Membership Discounts

Qualifications

• Bachelor’s degree and 3-5 years of experience in marketing required.
• Knowledge of brand marketing methods and project management techniques.

Responsibilities

• Define project scope, goals, and deliverables for marketing projects.
• Track project milestones and deliverables, providing progress reports.
• Build and maintain relationships with stakeholders for project success.

Skills

Brand Marketing

Project Management

Strategic Planning

Stakeholder Management

Agile Methodologies

Creativity

Education

Bachelor’s Degree in Marketing or Related Field

Tools

Project Management Software

Job description

Marketing Project Manager

Application Deadline: 23 May 2025

Department: Assistant Secretary for Communications & External Affairs / Chief Marketing Officer

Employment Type: Temporary

Location: Washington, DC

Compensation: $84,601 - $95,878 / year

Description

OPEN DATE: May 09, 2025

CLOSING DATE: May 23, 2025

POSITION TYPE: Trust Fund

APPOINTMENT TYPE: Term NTE 24 months

SCHEDULE: Full Time

DUTY LOCATION: Washington, DC

Position sensitivity and risk

Example: Non-sensitive (NS)/Low Risk

Open to all qualified applicants or Unit Only or SI Only

What are Trust Fund Positions?

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

Conditions of Employment

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
• Complete a Probationary Period.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

OVERVIEW

This position is located in the Marketing Unit, Office of Communications and External Affairs (OCEA) at

the Smithsonian Institute (SI). The Smithsonian's Marketing Unit is responsible with increasing brand awareness through SI-wide marketing efforts ranging from paid advertising to audio storytelling with Sidedoor, the Smithsonian's flagship podcast, to supporting all Smithsonian museums and research centers with dedicated marketing efforts.

DUTIES AND RESPONSIBILITIES

The Marketing Project Manager outlines the project's scope, requirements, timeline, budgeting and deliverables. This includes acquiring resources and coordinating the efforts of team members and third party contractors or consultants to deliver projects according to plan.

Project Planning and Management (30%)

• Define project scope, goals, and deliverables that support special marketing project goals in collaboration with leadership and stakeholders.

• Develop full-scale project plans and associated supporting documents.

• Introduce and maintain efficient systems for tracking projects and deliverables.

• Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.

• Support the oversight of resource allocation, including personnel, contractors, and materials, to ensure project goals are achieved.

• Estimate the resources and participants needed to achieve project goals.

• Support the Marketing Manager with the budget management and forecasting for special projects

• Support the preparation of national advertising campaigns including the research of appropriate paid media outlets, work with graphic designers, photographers, videographers and vendors.

• Identify and develop marketing partnerships to promote and reach new local and national audiences.

• Supports the development of special marketing projects.

Project Monitoring and Reporting (30%)

• Tracks marketing project milestones and deliverables. Introduce an efficient work system for project management and project tracking for the marketing team.

• Develops and delivers progress reports, proposals, requirements documentation, and presentations.

• Determines the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.

• Proactively manage changes in project scope, identify potential crises, and devise contingency plans.

Stakeholder Management (30%)

• Builds, develops, and grows any business relationships vital to the success of the projects.

• Collaborates with OCEA team members to remove any barriers for efficient work systems. Supports and nurtures the team's many relationships with colleagues across the Smithsonian.

• Conducts project reviews to create reports to identify successes and failures in comparing the project's outcomes against its objectives, requirements and providing recommendations to improve future projects.

Team Facilitator (10%)

• Provides comprehensive presentations or briefings on project expectations to team members and stakeholders.

• Emphasize critical aspects such as project goals, roles and responsibilities, deadlines, and quality standards.

• In coordination with the Marketing Manager, assigns project tasks to members of the team, explaining roles and responsibilities.

• Coordinates with team members that tasks are completed efficiently.

• Identifies and resolves issues and conflicts within the project team.

Performs other duties as assigned.

QUALIFICATION REQUIREMENTS

Education (if positive education is required) and Experience: Example: To qualify for this position, applicants must possess a bachelor’s degree (B.A.) from an accredited four-year college or university and/or 3-5 years of related experience (described below); or an equivalent combination of education and experience.

(Example) Experience required for this position is as follows:

Knowledge of the latest brand marketing methods, techniques and practices and the creativity and ingenuity to develop new concepts and approaches.

Knowledge and ability to apply strategic planning techniques in a dynamic environment.

Knowledge and ability to leverage offline and online mediums/channels to facilitate effective brand marketing programs and messages.

Knowledge of project management methodologies such as Agile, Waterfall, and Lean project management to create, improve, or upgrade marketing products.

The role involves working with various functions and activities related to the Si's branding, marketing, and promotion. This includes developing and executing plans and budgets for marketing communications, forming partnerships with public and private entities for co-branding opportunities, and devising new strategies

· Technical experience

Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact OCEA-ADMIN@si,edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. See Smithsonian EEO program information: https://www.si.edu/oeesd.