Marketing Project Manager

University of Wisconsin–Oshkosh; Oshkosh (WI); Hybrid; USD 47,000 - 65,000; Full time

Benefits offered by this job

Health plans starting at $45/month

Vacation time 176 hours/year

Personal holiday 36 hours and 9 legal‑

Sick leave 176 hours first 18 months

Paid parental leave

Wisconsin Retirement System

Job summary

University of Wisconsin Oshkosh is seeking a Marketing Project Manager to lead planning, coordination, and execution of marketing campaigns that support the university’s strategic goals.

The role focuses on managing timelines, resources, and stakeholder expectations across creative, digital, content, social media, web, and leadership teams. Hybrid remote work may be available after initial training, with a strong emphasis on collaboration and operational efficiency.

Qualifications

• Bachelor’s degree in marketing, communications, business administration, or a related field—or an equivalent combination of education and relevant professional experience.
• At least 1 year of professional experience in marketing.
• Demonstrated experience managing complex projects, timelines, workflows, and cross-functional collaboration within a fast-paced, deadline-driven environment.

Responsibilities

• Serves as a main point of contact and unit liaison for individuals and groups; assesses, responds to, and consults with clients about their marketing requests providing creative recommendations and solutions
• Provides management and coordination to ensure that marketing campaigns meet deadlines and stay within budget
• Maintains marketing account relationships, identifies opportunities to promote marketing products and services to best meet account needs and align with unit objectives and strategic initiatives
• Collects, analyzes, prepares, and summarizes data and trends, disseminating information to appropriate entities according to established policies and procedures

Skills

Project management

Communication

Organization

Cross-functional teamwork

Education

Bachelor's degree in marketing or related field

Tools

Asana

Monday.com

Trello

Basecamp

Job description

Position Title

Marketing Project Manager

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Marketing Coordinator

Job Duties

The University of Wisconsin-Oshkosh invites applications for a full-time Marketing Project Manager within the Division of University Relations and Strategic Communications. This position manages the planning, coordination, prioritization, and execution of marketing and communications projects and campaigns that support the university’s strategic goals, brand initiatives, and institutional storytelling efforts. Serving as a central operational partner across the division, the Marketing Project Manager coordinates integrated marketing initiatives from concept through completion, managing timelines, deliverables, approvals, resources, and competing priorities across creative, digital, content, social media, web, video, photography, and leadership teams. The position also serves as the primary administrator and champion for project management and workflow systems, such as Asana, helping improve project visibility, communication, accountability, and cross-functional collaboration. The Marketing Project Manager brings strategic marketing insight to conversations with campus departments and university stakeholders, helping translate institutional priorities and objectives into effective marketing approaches and coordinated project plans. The position partners with stakeholders to understand marketing objectives, communication goals, and project requirements; facilitates project kickoffs and status meetings; and monitors progress to proactively address risks, bottlenecks, and workflow challenges. The position identifies opportunities to streamline marketing processes, establish consistent project management standards, and improve operational efficiency, while maintaining project documentation, campaign calendars, production schedules, and reporting systems. The position also supports university-wide marketing campaigns, institutional initiatives, special events, launches, and high-profile communications projects. Successful candidates will bring a marketing-focused background and demonstrated experience managing marketing projects, campaigns, or integrated communications initiatives, along with strong project management, collaboration, organizational, and communication skills. Hybrid remote work may be available after the successful completion of the initial training period. Please note that the remote work policy is subject to change at the discretion of the school or university.

Department

Marketing

Compensation

Starting at $47,000 and commensurate with experience

Benefits

• Health plans, currently starting at $45 per month.
• 176 hours of vacation per year (prorated for start date).
• 36 hours of personal holiday, and 9 legal holidays (prorated for start date).
• 176 Hours of sick leave for first 18 months. After this period, employees can earn up to 96 hours per fiscal year. Accumulates without limit and does not expire.
• Paid parental leave after six months of continuous employment.
• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026.

All employment benefits are subject to change. A full list of current benefits and eligibility requirements can be found on our website.

Key Job Responsibilities

• Serves as a main point of contact and unit liaison for individuals and groups; assesses, responds to, and consults with clients about their marketing requests providing creative recommendations and solutions
• Provides management and coordination to ensure that marketing campaigns meet deadlines and stay within budgetProvides management and coordination to ensure that marketing campaigns meet deadlines and stay within budget
• Maintains marketing account relationships, identifies opportunities to promote marketing products and services to best meet account needs and align with unit objectives and strategic initiatives
• Collects, analyzes, prepares, and summarizes data and trends, disseminating information to appropriate entities according to established policies and procedures

Required Qualifications

• Bachelor’s degree in marketing, communications, business administration, project management, public relations, or a related field—or an equivalent combination of education and relevant professional experience.
• At least 1 year of professional experience in marketing
• Demonstrated experience managing complex projects, timelines, workflows, and cross-functional collaboration within a fast-paced, deadline-driven environment.
• Strong working knowledge of project management systems and workflow platforms, with the ability to effectively manage projects, communication, task assignments, reporting, and operational coordination within Asana being critical to success in this role. Experience with platforms such as Monday.com, Trello, Basecamp, or similar systems is also valued.
• Exceptional organizational and time management skills with strong attention to detail and the ability to manage multiple concurrent priorities effectively.
• Excellent written, verbal, and interpersonal communication skills, including the ability to build positive working relationships across diverse teams and stakeholders.
• Ability to work collaboratively with campus partners, leadership teams, creative staff, and external constituents while maintaining professionalism and responsiveness.
• Strong critical thinking and problem-solving abilities, with the capacity to adapt quickly to shifting priorities, deadlines, and organizational needs.

Preferred Qualifications

• Experience working within higher education, nonprofit, agency, or creative services environments.
• Familiarity with integrated marketing and communications workflows, campaign planning, creative production processes, and operational coordination.
• Knowledge of Agile, Scrum, or other project management methodologies and process improvement frameworks.
• Experience supporting cross-functional creative, digital, content, or communications teams.
• Demonstrated ability to identify workflow inefficiencies, improve operational processes, and implement scalable project management solutions.

Work Authorization

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at [phone] for a paper copy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.