Marketing Project Coordinator

iMPact Business Group; Jackson (MI); Hybrid; USD 34,000 - 55,000; Full time

Job summary

Impact Business Group is seeking a Sr. Project Coordinator for a 6-month+ contract with a Michigan utility client.

The role is on the 1st shift, 8:00 AM–5:00 PM EST, with hybrid work three days per week onsite for local candidates. You will coordinate creative requests from intake through delivery, manage timelines and resources, track reviews and approvals, and ensure deliverables meet requirements and deadlines.

Qualifications

• Local candidates in Michigan only.

Responsibilities

• Creative request intake & project coordination from intake to completion.
• Resource & workload management with appropriate assignments and capacity planning.
• Timeline & workflow management including milestones, reviews, and delivery dates.
• Review & approval facilitation with stakeholders and quality checks.
• Quality control of assets for accuracy and readiness for delivery.
• Final asset delivery to stakeholders within the deadline.
• Asset management & archiving of final assets per standards.

Job description

Sr. Project Coordinator 6-Month+ Contract | 1st Shift | Monday-Friday, 8:00 AM-5:00 PM EST | Hybrid 3 days a week onsite

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents, is seeking a talented and self-driven individual to fill the role of Sr. Project Coordinator. We will only consider local candidates for this role.

The Creative Coordinator plays a key role in keeping creative work organized, on track, and moving efficiently from request through final delivery. This role serves as a central point of coordination across the creative process, managing project details, timelines, resources, reviews, approvals, and deliverables while helping ensure work meets established requirements and deadlines.

• Creative Request Intake & Project Coordination Manages creative requests from intake through completion, ensuring requests are complete, clearly scoped, and ready to move into production.Serves as the primary coordinator throughout the project lifecycle.
• Resource & Workload Management Reviews incoming work and assigns projects to appropriate creative resources.Monitors team workload, adjusts assignments as needed, and escalates capacity concerns to leadership when additional support or prioritization is needed.
• Timeline & Workflow Management Develops and manages project timelines, ensuring key milestones, reviews, approvals, and delivery dates are established and maintained.Proactively identifies scheduling risks, follows up on overdue actions, and coordinates adjustments to keep work moving.
• Review & Approval Facilitation Coordinates creative review cycles, ensures the appropriate stakeholders are included, tracks feedback and approvals, and communicates required changes to creative resources.Provides a first-line quality check for basic errors and completeness before work advances.
• Quality Control Reviews creative assets for accuracy, completeness, and adherence to project requirements, ensuring feedback is addressed and assets are delivery-ready.
• Final Asset Delivery Coordinates final asset preparation and delivery, ensuring completed creative meets the requested specifications and is provided to the appropriate stakeholders or channels by the agreed-upon deadline.
• Asset Management & Archiving Ensures final creative assets are properly named, tagged, organized, archived, and maintained according to established asset-management and record-retention standards.