Marketing Programs Events Communications Specialist

Inteldot; Dorado (PR); On-site; USD 55,000 - 75,000; Full time

Job summary

Inteldot is seeking an Administrative shift professional to coordinate marketing and commercial programs, events, educational activities, and internal communications in Puerto Rico. You will independently manage requests, approvals, timelines, vendors, and cross-functional stakeholders to ensure timely execution and compliant documentation.

The role requires 3–5 years of experience in event/program management, with strong project management and communication skills, and proficiency in Microsoft

Qualifications

• Bachelor's degree in marketing, business administration, communications, event management, or a related field.
• 3–5 years of relevant experience in event/program management, marketing or commercial operations, communications, or project coordination.
• Hands-on experience coordinating events, congresses, educational programs, or comparable multi-stakeholder initiatives.
• Experience working in a regulated or compliance-driven environment.
• Strong project management, organizational, written communication, and stakeholder-management skills.

Responsibilities

• Coordinate grants, educational programs, congress and exhibit sponsorships, and other commercial support requests from intake through completion.
• Plan and execute congresses, educational meetings, and commercial events, including booth logistics, graphics, materials, shipping, and vendor coordination.
• Manage event timelines, deliverables, vendor quotations, purchase orders, invoices, and budget tracking.
• Coordinate required documentation and approval processes for activities such as proctorships, preceptorships, cadaver labs, and physician education programs.
• Serve as a primary operational liaison among Marketing, Sales, Medical/Clinical, Compliance, Legal, Finance, and external vendors.
• Draft and distribute internal program updates, event communications, and operational announcements.
• Maintain communication calendars, templates, and recurring communication tools to support consistent and timely messaging.
• Review requests for completeness and determine appropriate documentation, approval, or escalation pathways in accordance with company requirements.
• Maintain accurate, audit-ready records and documentation for governed commercial activities.
• Improve workflows and develop practical SOPs, templates, trackers, or checklists to increase efficiency and consistency.

Skills

Project management

Stakeholder management

Written communication

Organizational skills

Independent work

Education

Bachelor's degree in marketing, Business Administration, Communications, Event Management, or a related field

Tools

Microsoft Office

Job description

Inteldot has over 15 years in the life sciences industry, with operations across Puerto Rico, the United States, Europe, and Japan. This is a great opportunity for one of our leading clients in Puerto Rico.

Administrative shift

Position Summary

Responsible for coordinating marketing and commercial programs, events, educational activities, and internal communications. The role independently manages requests, approvals, timelines, vendors, and cross-functional stakeholders to ensure timely execution, accurate documentation, and compliance with company requirements.

Key Responsibilities

Events & Marketing Programs

• Coordinate grants, educational programs, congress and exhibit sponsorships, and other commercial support requests from intake through completion.
• Plan and execute congresses, educational meetings, and commercial events, including booth logistics, graphics, materials, shipping, and vendor coordination.
• Manage event timelines, deliverables, vendor quotations, purchase orders, invoices, and budget tracking.
• Coordinate required documentation and approval processes for activities such as proctorships, preceptorships, cadaver labs, and physician education programs.

Communications & Stakeholder Coordination

• Serve as a primary operational liaison among Marketing, Sales, Medical/Clinical, Compliance, Legal, Finance, and external vendors.
• Draft and distribute internal program updates, event communications, and operational announcements.
• Maintain communication calendars, templates, and recurring communication tools to support consistent and timely messaging.

Operational Excellence & Compliance

• Review requests for completeness and determine appropriate documentation, approval, or escalation pathways in accordance with company requirements.
• Maintain accurate, audit-ready records and documentation for governed commercial activities.
• Improve workflows and develop practical SOPs, templates, trackers, or checklists to increase efficiency and consistency.

Qualifications Required

• Bachelor’s degree in marketing, Business Administration, Communications, Event Management, or a related field.
• 3-5 years of relevant experience in event/program management, marketing or commercial operations, communications, or project coordination.
• Hands-on experience coordinating events, congresses, educational programs, or comparable multi-stakeholder initiatives.
• Experience working in a regulated or compliance-driven environment.
• Strong project management, organizational, written communication, and stakeholder-management skills.
• Ability to work independently, manage competing priorities, and exercise sound judgment.
• Proficiency with Microsoft Office and common collaboration/project-tracking tools; ability to travel as required.

Preferred

• Experience in medical device, pharmaceutical, healthcare, or life sciences.
• Experience with HCP education, grants, sponsorships, congresses, or compliance-driven approval processes.
• Experience managing event vendors, budgets, purchase orders, and invoice reconciliation.
• Experience developing or executing internal communication plans and recurring business communications.