Marketing Ops Lead: AI-Driven Workflows & Budgeting (Remote)

UpGuard; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Monthly lifestyle subsidy

WFH setup allowance

Learning & Development allowance

Parental leave (18 weeks)

Job summary

United States Digital Space LLC is seeking a Marketing Business Operations Manager to own the marketing budget process end-to-end and act as the operational backbone of the marketing team. You will design and drive process improvements, own the team's work management platform, and lead change management for new ways of working across marketing.

This role requires ownership mentality in a fast-moving marketing organization, with responsibilities spanning process, budget, events, and reporting,

Qualifications

• 3+ years designing and improving workflows across teams, ideally in a shared-services or squad-based structure.
• Experience admin-level managing a work management platform (Asana, Monday, or similar).
• Strong systems thinking and ability to view the operating model holistically.
• Experience with automation or no-code tooling, including AI tools.
• Proven change management or facilitation experience driving adoption of new ways of working.
• Experience owning a budget process end-to-end, not just tracking spend.
• Excellent organizational skills to manage multiple workstreams.
• Strong written and verbal communication with senior stakeholders.

Responsibilities

• Own end-to-end marketing budget process, annual planning with department heads.
• Lead monthly forecasting, reconcile actuals, surface risks and opportunities.
• Build budget models and dashboards for real-time spend visibility.
• Partner with Finance on governance, documentation, and reporting standards.
• Oversee vendor invoicing and purchase orders; resolve escalations.
• Plan and execute internal marketing events; manage logistics and vendor strategy.
• Own scheduling and calendar strategy for marketing leadership; drive meeting outcomes.
• Develop and refine materials for quarterly global marketing meetings.

Skills

Workflow design

Process improvement

Systems thinking

Automation/no-code

Change management

Budget ownership

Stakeholder communication

Multi-tasking

Tools

Asana

Monday.com

Notion

Job description

United States Digital Space LLC is seeking a Marketing Business Operations Manager to own the marketing budget process end-to-end and act as the operational backbone of the marketing team. You will design and drive process improvements, own the team's work management platform, and lead change management for new ways of working across marketing.

This role requires ownership mentality in a fast-moving marketing organization, with responsibilities spanning process, budget, events, and reporting,