Marketing Operations Specialist - Temporary (Part-Time)

5.11; Costa Mesa (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

401(k) with match

Employee Discounts

Job summary

5.11 is seeking a Marketing Operations Specialist in Costa Mesa to support day-to-day marketing operations, including budget tracking, vendor coordination, events and travel, and cross-functional project timelines. You will work with Marketing, Product, Retail, and external partners to keep priorities on track and ensure deliverables are documented.

The role requires 3+ years in marketing operations or related fields, strong Excel skills, and the ability to manage multiple priorities in a

Qualifications

• 3+ years of experience in marketing operations, project coordination, administrative support, or related role.
• Experience tracking budgets, expenses, invoices, or financial information.
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Word.
• Strong organizational skills with ability to manage multiple priorities, deadlines, and projects.

Responsibilities

• Track and reconcile marketing expenses across campaigns, events, travel, and vendors.
• Maintain budget trackers and provide visibility into departmental spending.
• Support budget planning, reporting, and forecasting with marketing leadership.
• Identify potential budget overages, discrepancies, or risks and flag them proactively.
• Assist with invoices, expense reports, and related documentation.
• Maintain organized records of vendor agreements, contracts, and sponsorships.
• Track vendor and partner commitments, deliverables, and deadlines.
• Coordinate with internal teams to confirm deliverables are received and documented.
• Support the onboarding and setup of new vendors.
• Serve as a point of coordination between vendors and internal partners to keep communication moving.
• Coordinate travel arrangements, flights, accommodations, and transportation.
• Help manage event timelines, logistics, and deliverables across internal and external partners.
• Track event and travel expenses and support post-event reconciliation and reporting.
• Ensure planning stays aligned with established budgets and operational requirements.
• Maintain planning calendars, project trackers, timelines, and key deliverables.
• Track dependencies and follow up with stakeholders to help keep projects on schedule.

Skills

Budget tracking and reporting

Vendor coordination

Events and travel coordination

Project coordination

Cross-functional collaboration

Excel proficiency

Organizational skills

Communication (written and verbal)

Education

Bachelor’s degree in Business/Marketing or related field

Tools

Excel

PowerPoint

Outlook

Word

Job description

Born in Yosemite, forged in Quantico and built for adventure. 5.11 is a purpose-driven lifestyle brand, rooted in performance, durability, and versatility. Since 1979, we’ve created gear and apparel for people who live life without limits, delivering gear and apparel that empower them to push boundaries every day.

The Marketing Operations Specialist helps keep the marketing team organized, aligned, and moving forward. This role supports the day-to-day operations behind marketing initiatives, including budget tracking, vendor coordination, events and travel, project timelines, and cross-functional communication.

You’ll work across the marketing team and with partners throughout the business to keep priorities on track, maintain visibility into spending and deliverables, and help ensure projects are executed smoothly and on time.

What You'll Do:

Budget & Expense Management

• Track and reconcile marketing expenses across campaigns, events, travel, and vendors.


• Maintain budget trackers and provide visibility into departmental spending.


• Support budget planning, reporting, and forecasting with marketing leadership.


• Identify potential budget overages, discrepancies, or risks and flag them proactively.


• Assist with invoices, expense reports, and related documentation.


• Maintain organized records of vendor agreements, contracts, and sponsorships.


• Track vendor and partner commitments, deliverables, and deadlines.


• Coordinate with internal teams to confirm deliverables are received and documented.


• Support the onboarding and setup of new vendors.


• Serve as a point of coordination between vendors and internal partners to keep communication and follow-up moving.

Events & Travel

• Support logistics for marketing events, activations, meetings, and other initiatives.


• Coordinate travel arrangements, including flights, accommodations, and transportation.


• Help manage event timelines, logistics, and deliverables across internal and external partners.


• Track event and travel expenses and support post-event reconciliation and reporting.


• Ensure planning stays aligned with established budgets and operational requirements.

Project & Cross-Functional Coordination

• Coordinate across Marketing, Product, Retail, Digital, and external partners to support shared initiatives.


• Maintain planning calendars, project trackers, timelines, and key deliverables.


• Track dependencies and follow up with stakeholders to help keep projects on schedule.


• Help identify gaps, bottlenecks, or competing priorities and elevate when needed.


• Keep teams informed of updates, deadlines, and next steps.

Marketing Operations Support

• Prepare reports, presentations, trackers, and other internal materials.


• Maintain organized files, documentation, and shared team resources.


• Support meetings through scheduling, notes, action items, and follow-up.


• Assist with research, data entry, and special projects as needed.


• Provide day-to-day operational support to help the marketing team work efficiently.

What You Bring:

• 3+ years of experience in marketing operations, project coordination, administrative support, or a related role.


• Experience tracking budgets, expenses, invoices, or other financial information.


• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Word.


• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects at once.


• Strong attention to detail and accuracy when working with budgets, documentation, and project trackers.


• Clear written and verbal communication skills and the ability to work across multiple teams.


• Ability to work independently while staying connected with a fast-moving, collaborative team.


• Experience coordinating vendors, contracts, or external partners is a plus.


• Experience supporting events, travel, or project logistics is a plus.


• Bachelor’s degree in Business, Marketing, or a related field preferred, or equivalent professional experience.

Pay Range: $25.00-$30.00 per hour

5.11 offers a best-in-class benefits program including: medical, dental and vision insurance; a 401(k) program with employer match; employer-paid basic life and AD&D insurance. Additionally, employees can choose from several voluntary benefits including: Hospital Indemnity/Accident insurance; Flexible Spending Account/Health Saving Account; Employee Assistance Program; Paid Time Off/Paid Holidays/Sick Time; Casual Dress Code; and Employee Discounts.

*If you are a regular full-time employee working at least 30 hours per week, you and your eligible dependents may participate in 5.11’s benefits program.*

You can find out what personal information we collect, correct any inaccuracies, or ask us to delete your personal information (with some exceptions). To check out our policy, click HERE. If you want to make a request about your personal data, CLICK HERE.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.