Marketing Operations Specialist

Interface, Inc.; Atlanta (GA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Interface, Inc. is seeking a Marketing Operations Specialist to manage day-to-day financial workflows within the Global Marketing team. You will handle PO creation, invoicing, payment follow-up, and budget tracking in close partnership with Finance and Accounts Payable.

The role also coordinates vendor documentation and contract routing while supporting cross-functional projects. Ideal candidates bring 4+ years in marketing operations or finance admin, strong Excel skills, and an ability to stay

Qualifications

• Bachelor's degree in Business, Marketing, Finance, Communications, Operations or related field preferred.
• 4+ years experience in marketing operations, finance administration, procurement or related field.
• Experience managing purchase orders, invoices, budgets and vendor payments.
• Strong Excel skills and comfort working with budgets and financial data.

Responsibilities

• Own end-to-end purchase order process from creation, entry, approvals and closeout.
• Administer marketing requests, ensuring timely routing, approvals and documentation.
• Process invoices and payments in partnership with vendors and Accounts Payable.
• Maintain monthly budget tracking, reconciliation and variance reporting.
• Coordinate vendor contracts, COIs and related documentation.
• Support planning, team meetings and events, ensuring documentation is organized and audit-ready.

Skills

Excel

Budgeting

Vendor payments

Attention to detail

Communication

Cross-functional collaboration

Education

Bachelor's degree

Tools

Hive

Quickbase

Word

PowerPoint

Job description

Interface is a global flooring and sustainability leader dedicated to rethinking how spaces work for people and the planet. Our portfolio includes Interface carpet tile and LVT, nora rubber flooring, and FLOR premium area rugs. Across every brand, we innovate in a way that combines design, performance, and sustainability—without compromise.Trusted by architects, designers, and building professionals worldwide, we help bring bold visions to life with solutions that deliver real, measurable impact. Building on more than 30 years of sustainability progress and industry‑first innovation, we remain ‘all in’ on our goal of becoming carbon negative by 2040, without the use of offsets.Behind every great creative team is an operations crew making sure the details hold together, and this role is the financial backbone of ours. As part of a team that supports the Global Marketing organization, the Marketing Operations Specialist manages the day-to-day financial workflows that move work forward, including purchase orders, invoices, payment follow-up, budget tracking and approvals, in close partnership with Finance, Accounts Payable and external vendors.Beyond the financial core, the role manages vendor documentation, contract routing, planning support and other activities that keep the Brand, Creative, Digital and Marketing Operations teams organized and moving. As the operations team model evolves, the role will also provide flexible support across projects and process improvement efforts.This is a role for someone who loves bringing order, accuracy and follow-through to a busy, creative environment, and takes pride in keeping the whole operation on track. The ideal candidate is a self-starter who keeps work on track, uses good judgment to solve problems, and keeps leadership informed on key developments.Educational Requirements:Bachelor's degree in Business, Marketing, Finance, Communications, Operations or related field preferredExperience Requirements:4+ years experience in marketing operations, finance administration, procurement or a related fieldExperience managing purchase orders, invoices, budgets and vendor paymentsExperience partnering with Finance, Accounts Payable and external vendorsSkills Requirements:Strong Excel skills and comfort working with budgets, spending reports and financial dataExcellent organizational skills and strong attention to detailAbility to problem solve and keep management informed on key developmentsSelf-starter with a proactive approach to work and getting things doneAbility to keep work on track, on budget and in scopeAbility to work independently or with a groupExcellent written and verbal communication skillsAbility to build productive working relationships with Finance, Accounts Payable, vendors and cross-functional partnersAdaptability and flexibility in a changing environmentProficiency in Microsoft Word, Excel and PowerPointKnowledge of project management software such as Hive or Quickbase a plusEssential Duties:Financial Operations & Budget Management (Approximately 60%)Own the end-to-end purchase order process, including creation, entry, tracking, approvals and closeoutAdminister all marketing CCA and CEA requests, ensuring timely routing, approvals and documentationManage invoice processing and payments in partnership with vendors and Accounts PayableFollow up on payment status, tracking down and resolving unpaid or delayed vendor paymentsMaintain accurate records of payment status, payment numbers and supporting documentationManage monthly budget tracking and reconciliation, flagging discrepancies as neededAdd product costs to the monthly product cost sheet and keep it currentMaintain PO, invoice, budget and payment trackers to ensure visibility and accuracy across marketingManage marketing budgets in conjunction with the project management and finance teamsServe as the point of contact for vendors on purchase orders, invoicing and payment questionsKeep financial records, approvals and documentation organized, current and audit-readyOperational Coordination & Process Support (Approximately 30%)Coordinate with legal on contracts, approvals and other legal mattersMaintain vendor documentation, including certificates of insurance (COIs) and other compliance recordsServe as an operational point of contact for external vendors and partnersTrack and maintain marketing scopes of work and vendor agreementsSupport annual planning by coordinating timelines, documentation and stakeholder inputsCoordinate team meetings, events and departmental logistics as neededSupport production and photoshoot-related paperwork, including releases, credits and related documentationMaintain organized records and documentation across operational workflowsIdentify opportunities to improve processes, documentation and operational efficiencyProject & Operations Support (Approximately 10%)This flexible bucket will adjust as the marketing operations team model evolves. Initial focus areas include:Support the Project Management team by helping flag missing, outdated or incomplete project information in Hive and other tools, and passing findings to Project Managers for follow-upHelp maintain project reports, dashboards and documentation to support visibility and consistency across the marketing portfolioProvide general operational, coordination and project support as business needs and the operations model evolveWork Environment:Office and/or hybrid work environment (3 days in office / 2 days remote)Frequent collaboration with global and cross-functional teamsFrequently works with detailed financial and operational dataFast-paced environment requiring strong organization, accuracy and responsivenessOccasional travel as required for team meetings or events#LI-Hybrid3 - Associate / Professional / Individual Contributor / Team LeadLearn more about Interface (NASDAQ: TILE) and our brands at interface.com and FLOR.com. Join us on Facebook, Instagram, LinkedIn, and Pinterest.We are a VEVRAA Federal Contractor. We desire priority referrals of Protected Veterans for job openings at all locations within the State of Georgia. An Equal Opportunity Employer including Veterans and Disabled.