Marketing Operations Project Manager

medimpact; San Diego (CA); On-site; USD 72,000 - 120,000; Full time

Job summary

MedImpact Healthcare Systems, Inc. in San Diego, CA is seeking a Marketing Operations Project Manager to strengthen how the marketing team plans, tracks, and delivers work across campaigns, events, and product launches.

You will build and maintain PM infrastructure, provide leadership with workload visibility, timelines, and risk management. This role emphasizes cross-functional coordination and operational discipline.

Qualifications

• BS/BA in Marketing and 5+ years of marketing operations experience.
• PMP certification or formal project management training preferred.
• Proficient in Outlook, Word, Excel, PowerPoint; Office 365.
• Experience building PM systems and dashboards using Smartsheet/Asana/Monday.com.

Responsibilities

• Design, build, and maintain the marketing team's PM infrastructure and dashboards.
• Partner with senior leaders to provide visibility into workload, milestones, and dependencies.
• Establish process for intake, prioritization, timelines, and risk identification.
• Track initiatives across campaigns, events, content, launches, and programs.
• Serve as PM for large initiatives like conferences and major launches.
• Facilitate meetings, document decisions, and escalate timing or scope risks.
• Develop executive-ready summaries to support resource decisions.

Skills

Marketing operations

Project management

Cross-functional coordination

Communication

Education

BS/BA in Marketing

Tools

Smartsheet

Asana

Monday.com

Job description

Exemption Status: United States of America (Exempt)

$71,614 - $95,784 - $119,953

"Pay scale information is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any selected candidate or employee, which is always dependent on actual experience, education, qualifications, and other factors. A full review of our comprehensive pay and benefits will be discussed at the offer stage with the selected candidate."

This position is not eligible for Sponsorship.

MedImpact Healthcare Systems, Inc. is looking for extraordinary people to join our team!

Why join MedImpact? Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwork. We look for individuals who want to work on a team that cares about making a difference in the value of healthcare.

At MedImpact, we deliver leading edge pharmaceutical and technology related solutions that dramatically improve the value of health care. We provide superior outcomes to those we serve through innovative products, systems, and services that provide transparency and promote choice in decision making. Our vision is to set the standard in providing solutions that optimize satisfaction, service, cost, and quality in the healthcare industry. We are the premier Pharmacy Benefits Management solution!

Job Description

Summary

The Marketing Operations Project Manager helps strengthen the way our marketing team plans, tracks, manages, and delivers work across campaigns, events, website initiatives, product launches, and other strategic priorities. The role will be responsible for building and maintaining the team's project management infrastructure, ensuring leaders have clear visibility into workload, priorities, timelines, dependencies, and at-risk projects. The role will plays a critical role in creating operational discipline, improving cross-functional coordination, and serving as the project manager for select high-profile initiatives such as the annual client conference and major product launches.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Design, build, and maintain the marketing team's project management infrastructure, including workflows, templates, dashboards, reporting views, and governance processes in a platform such as Smartsheet, Asana, or a similar tool.
• Partner with the SVP, Marketing and other leaders to provide visibility into team workload, project status, key milestones, dependencies, resource constraints, and at-risk initiatives.
• Establish consistent processes for project intake, prioritization, timeline development, status reporting, risk identification, and cross-functional communication.
• Track marketing initiatives across campaigns, events, website projects, content development, product launches, and other strategic priorities to help ensure work is organized, visible, and progressing as planned.
• Serve as the dedicated project manager for select large or complex initiatives, including the annual client conference, major product launches, and other high-priority marketing programs.
• Facilitate cross-functional project meetings, document decisions and action items, monitor follow-through, and proactively escalates issues that may impact timing, quality, scope, or delivery.
• Develop reporting and executive-ready summaries that help marketing leadership assess capacity, prioritize work, and make informed decisions about resources and trade-offs.

Supervisory Responsibilities

No supervisory responsibilities

Education and/or Experience

BS/BA and 5+ years' marketing operations, project management, program management or a related role supporting complex, cross functional initiatives experience required or equivalent combination of education and experience, and 2 years' of SME in respective areas. BS/BA in Marketing, Business, Communications, Project Management or highly related area preferred.

Computer Skills

High proficiency in Outlook, Word, Excel, and PowerPoint; Office 365

Certificates, Licenses, Registrations

PMP certification or formal project management training strongly preferred.

Other Skills and Abilities

• Demonstrated experience building or administering project management systems, workflows, dashboards, templates, and reporting processes using tools such as Smartsheet, Asana, Monday.com, or similar platforms.
• Strong understanding of marketing workstreams, including campaigns, events, website updates, content development, sales enablement, and product launch activities.
• Proven ability to manage complex timelines, dependencies, cross-functional stakeholders, competing priorities, and project risks.
• Excellent communication, organization, facilitation, and problem-solving skills, with the ability to translate project details into clear leadership-level updates.
• Experience planning and managing large-scale events, annual conferences, product launches, or enterprise-wide m