Marketing Operations & Logistics Coordinator

Aquent; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Aquent is seeking a highly organized Promotional Operations Coordinator to support day-to-day marketing operations, procurement, logistics, and project coordination. This role ensures promotional products and materials are delivered on time by managing purchase orders, vendor relationships, inbound shipments, inventory documentation, and cross-functional communication.

The ideal candidate thrives in a fast-paced environment, balancing multiple priorities and collaborating across Marketing,

Qualifications

• Bachelor’s degree in Business, Supply Chain, Operations, Marketing, or related field, or equivalent experience.
• 3+ years of experience in operations, project coordination, procurement, or logistics.
• Experience managing purchase orders, vendors, and project timelines.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and cross-functional collaboration abilities.
• Advanced proficiency with Microsoft Excel and Office Suite.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Track inbound shipments from international suppliers and monitor freight forwarding status.
• Coordinate with freight forwarders to confirm schedules and resolve delivery issues.
• Reroute shipments to meet business needs and obtain Proofs of Delivery.
• Maintain project status reports, purchase orders, milestones, and delivery schedules.
• Create and manage purchase orders with internal compliance and documentation.
• Verify vendor quotations, approvals, and cost benefit reviews.
• Investigate discrepancies with warehouses, logistics providers, and suppliers.
• Provide shipping documentation to assist receiving teams and expedite processing.
• Partner with Accounts Payable to ensure timely vendor payments and invoice accuracy.
• Track spend, prepare quarterly updates, and compile annual summaries.
• Support promotional programs from planning through delivery with cross-functional teams.

Skills

Excel

MS Office

Education

Bachelor’s degree or equivalent

Tools

SAP

Job description

Aquent is seeking a highly organized Promotional Operations Coordinator to support day-to-day marketing operations, procurement, logistics, and project coordination. This role ensures promotional products and materials are delivered on time by managing purchase orders, vendor relationships, inbound shipments, inventory documentation, and cross-functional communication.

The ideal candidate thrives in a fast-paced environment, balancing multiple priorities and collaborating across Marketing,