Marketing Operations and Project Coordinator

Michigan Technological University; Houghton (MI); On-site; USD 48,000 - 65,000; Full time

Job summary

Michigan Technological University seeks a Marketing Operations and Project Coordinator to enhance operational efficiency and support marketing projects in the University Marketing and Communications department. This full-time role involves various responsibilities including project management, vendor coordination, and team collaboration, ideal for candidates with a degree and relevant experience.

Qualifications

• Bachelor’s degree required.
• Experience managing large-scale projects and events.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate marketing project operations and workflow.
• Manage budget tracking and vendor payments.
• Assist with departmental logistics and support.

Skills

Project Management

Communication

Attention to Detail

Collaboration

Education

Bachelor’s degree or equivalent

Tools

Asana

Google Workspace

Excel

Adobe Creative Cloud

Job description

Marketing Operations and Project Coordinator

Apply now Job No: 25153
Department: Univ Marketing & Communications
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Marketing/Communications

Summary

The Marketing Operations and Project Coordinator plays a critical role in maintaining high-quality and efficient operations within University Marketing and Communications (UMC). Primary responsibilities include overseeing the operations of various aspects of marketing projects as they progress through the project lifecycle, providing collaborative support to the UMC team, and coordinating day-to-day operations of the department.

Responsibilities and Essential Duties

● Work closely with the Assistant Director of Marketing and Executive Director of Marketing to identify tasks to be completed within a marketing project and help keep team members on track for successful project completion.
● Assist with project management and project workflow by tracking the day-to-day progress of marketing projects, efficiently set up projects in Asana and on the network drive, and ensure that project assets are organized for team members.
● Coordinate monthly billing, complete and submit purchase requisitions, manage vendor payments, and process reallocation of expenditures as needed.
● Place orders on behalf of clients and the department.
● Provide collaborative support to the UMC team as requested, such as scheduling meetings, maintaining departmental calendars, and creating and maintaining department files and forms/lists.
● Coordinate and manage the day-to-day logistics of UMC to ensure smooth and efficient operations including responding and managing departmental email, phone calls, and processing Electronic Personnel Action Forms (EPAF) using the Banweb system.
● Manage the client-facing side of the Digital Storefront and assist with account set up, reporting, and order fulfillment.
● Assist with the coordination of bulk mailings, including processing data and providing processed mailing lists to the appropriate UMC team member.
● Assist Mail Services and Print Services teams as needed.
● Meet, greet, and assist visitors to the UMC offices in a kind and courteous manner.
● Other duties as assigned to support the UMC team.

Required Education, Certifications, Licensures

● Bachelor’s degree or equivalent from which applicable experience has been obtained

Required Experience

● Experience managing large-scale projects, events, and/or complex schedules
● Experience working with multiple clients, students, designers, writers, and/or photographers on work involving deadlines and tight timelines
● Experience communicating with a wide range of individuals through various channels, including but not limited to email, phone, live chat, and in-person
● Experience using computers and basic software packages including Google Workspace and Excel

Desirable Education and/or Experience

● Experience with project management
● Experience with Asana or other online project management software
● Experience using Banner and WebFocus
● Understanding the use of variable data from a marketing perspective
● Experience with Adobe Creative Cloud software, specifically InDesign
● Experience with print production and general print operations

Required Knowledge, Skills, and/or Abilities

● Excellent interpersonal skills including exceptional and accurate written and verbal communication
● Demonstrated ability to provide attention to detail
● Proven competence in managing multiple tasks and competing priorities
● Demonstrated knowledge of email and file management
● Demonstrated ability to apply situational awareness to determine logical next steps and routing of information
● Willingness and desire to learn new skills and apply them to daily work to improve processes and/or efficiencies

Desirable Knowledge, Skills, and/or Abilities

Work Environment and/or Physical Demands

Work Environment and/or Physical Demands

The work environment is that of a typical office setting.
The noise level in the work environment is usually low to moderate

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following training courses:

Required University Training:
· Employee Safety Overview
· Annual Data Security Training
· Anti-Harassment, Discrimination, Retaliation Training
· Annual Title IX Training

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

1

FLSA Status

Exempt

Appointment Term

Shift

Negotiable, no less than $48,000

Title of Position Supervisor

Assistant Director of Marketing

Posting Type

Posting Type

Internal & External

Dependent on Funding

No

Special Instructions to Applicants (if applicable)

Applicants should upload a resume and cover letter.

Additional Information

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Conditions of Employment:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or [e-mail].