Marketing Manager / Proposal Coordinator

Smps Sac; Lodi (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

An established industry player is seeking a motivated Marketing Manager / Proposal Coordinator to enhance their marketing and business development efforts. This role involves leading proposal management, public relations, and social media initiatives, all within a collaborative and creative environment. The ideal candidate will possess strong writing and communication skills, with a background in the Architecture/Engineering/Construction industry. Join a team that values creativity and strategic thinking, and contribute to impactful projects that shape the built environment.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) with Employer Matching

Paid Time Off

Professional Development Assistance

Performance Bonus Opportunities

Qualifications

• Minimum 2 years of experience in marketing or public relations, preferably in A/E/C.
• Strong writing, editing, and communication skills required.

Responsibilities

• Lead proposal management and coordinate responses to RFQs and RFPs.
• Manage website updates and develop social media campaigns.

Skills

Marketing

Proposal Writing

Public Relations

Social Media Management

Editing

Graphic Design

Communication

Time Management

Education

Bachelor's degree in Marketing

Bachelor's degree in Communications

Bachelor's degree in Business

Tools

Microsoft Office Suite

Adobe Creative Suite

CRM Software

Job description

Marketing Manager / Proposal Coordinator

NJA Architecture

Job Posting
Apr. 23, 2025

Job Type: Full-Time, 40 hours per work week
Salary: $75,000 – $90,000 per year + Benefits

NJA Architecture is a design-driven practice rooted in the belief that architecture can meaningfully connect culture, people, and place—and that thoughtfully designed environments have the power to positively shape lives.

Our portfolio spans a wide range of project types, including wineries and breweries, civic and cultural institutions, multi-family and mixed-use developments, museums and exhibitions, places of worship, urban planning, and interior design. We operate as an open studio, fostering a creative and collaborative environment where ideas flow freely. Weekly design critiques invite the entire team to step away from individual work, gather around the table, and engage in thoughtful dialogue—encouraging a culture of openness, connection, and continuous design exploration.

Position Overview

We are seeking a motivated and detail-oriented Marketing Manager / Proposal Coordinator to lead the development of compelling RFP/Q responses and marketing materials. This individual will play a key role in supporting the firm’s marketing and business development efforts across a range of initiatives—from proposal management and public relations to social media coordination.

Key Responsibilities

Proposal Management: Lead the planning, writing, and production of responses to RFQs and RFPs. Coordinate with firm leadership, technical staff, and marketing team to ensure timely, high-quality submittals. Write and edit proposal content as needed.

Submittals & Awards: Serve as the main coordinator for design award submissions. Manage schedules and organize all tasks related to proposals, qualification packages, presentations, and submittals.

Content Development: Maintain and update marketing content, including project data sheets, staff resumes, and boilerplate language. Oversee internal marketing databases.

Marketing Asset Management: Organize and maintain all electronic and physical marketing files—resumes, project sheets, images, interview content, and presentation materials.

Public Relations & Media: Draft and distribute press releases. Support article writing and placement in relevant publications. Coordinate across traditional and digital PR channels.

Social Media & Web Management: Manage website updates and content creation. Develop and implement social media campaigns. Track performance analytics and adjust strategies accordingly.

Graphic Design & Visual Media: Support graphic layout for proposals and presentations. Oversee professional photography and video production to document projects.

Collaboration & Coordination: Work closely with proposal teams, consultants, photographers, printers, and other vendors. Coordinate logistics for proposal reproduction, binding, and delivery.

Event & Newsletter Management: Plan and coordinate firm events. Lead the creation and distribution of client-facing newsletters.

Editing & Proofreading: Provide editing, formatting, and quality assurance for technical and marketing content.

Qualifications & Requirements

Minimum 2 years of experience in marketing, communications, or public relations—preferably within the Architecture/Engineering/Construction (A/E/C) industry.

Bachelor’s degree in Marketing, Journalism, Communications, English, Business, or a related field preferred.

Strong writing, editing, and communication skills.

Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).

Advanced proficiency in Adobe Creative Suite, especially InDesign (template creation experience required), Illustrator, Acrobat, and Photoshop.

Familiarity with CRM software and marketing databases.

Experience with proposal writing, formatting, and production in the A/E/C industry.

Strong organizational and time management skills with the ability to handle multiple priorities.

Self-motivated and able to work independently.

Detail-oriented, creative, and strategic thinker.

We offer a comprehensive benefits package including:

Health, Dental, and Vision Insurance

Life Insurance

401(k) with Employer Matching

Paid Time Off and Holidays

Professional Development Assistance

Performance Bonus Opportunities

Schedule

Monday to Friday - In-person (Lodi, CA 95242)

To Apply

Please submit a cover letter detailing your interest in the role, along with a current resume that outlines your experience and specific responsibilities in previous positions. Please send to [e-mail]

Thank you to our industry partners for your support: