Marketing Event Coordinator

Roylo Partners; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Roylo Partners is seeking a Marketing Event Coordinator in Philadelphia to support promotional events from planning through follow-up. You’ll coordinate logistics, communicate campaign requirements, and help create a welcoming experience for attendees while keeping brand messaging consistent.

You will work hands-on at local venues, coordinating timelines, vendors, and staff. Flexibility for evenings and weekends may be discussed during recruitment, with a focus on reliable calendars and clear

Qualifications

• Experience in events, marketing, hospitality, retail, or coordination is helpful.
• Clear communication, dependable follow-through, attention to detail are essential.

Responsibilities

• Maintain event timelines, checklists, and preparation deadlines.
• Confirm venue arrangements with suppliers and colleagues.
• Coordinate signage, displays, promotional materials, and team briefings.
• Support setup and ensure event spaces are ready.
• Welcome attendees and explain campaign information clearly.
• Communicate schedule changes and help resolve practical issues.
• Gather feedback and prepare post-event activity summaries.

Skills

Communication

Follow-through

Attention to detail

Calendar management

Spreadsheets

Presentation tools

Job description

Before attendees arrive, there are arrangements to confirm, materials to prepare, and colleagues who need a clear plan. Once the event begins, that preparation needs someone who stays involved.

We’re looking for a Marketing Event Coordinator in Philadelphia to support promotional events from planning through follow-up. You’ll coordinate logistics, communicate campaign requirements, and help create a welcoming experience for attendees while keeping brand messaging consistent.

The Work Behind the Event

• Maintain event timelines, checklists, and preparation deadlines.
• Confirm venue arrangements and requirements with suppliers and colleagues.
• Coordinate signage, displays, promotional materials, and team briefings.
• Support setup and check that event spaces are ready.
• Welcome attendees and explain campaign information clearly.
• Communicate schedule changes and help resolve practical issues.
• Gather feedback and prepare post-event activity summaries.

Tell Us What You’ve Helped Deliver

Experience in events, marketing, hospitality, retail, or coordination is helpful. Relevant internships, volunteering, college activities, and community projects also count.

You might have organized a group booking, supported a promotion, or coordinated people and materials for an activity. A specific degree isn’t required.

We’re looking for clear communication, dependable follow-through, attention to detail, and confidence using calendars, spreadsheets, and presentation tools.

Build Your Event Experience

You’ll receive guidance on campaign standards, event procedures, and reporting. Working with the team, you’ll develop practical skills in venue communication, promotional logistics, and audience engagement.

This role includes attendance at local event venues. Event timings and any evening or weekend requirements will be discussed during recruitment.

Applicants must be able to reliably commute to our Philadelphia workplace and local venues.

Equal Opportunity Employer. Reasonable accommodation is available during recruitment.