Marketing Database and Content Specialist

McMillen, Inc.; Portland (OR); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

401(k) and match

Generous PTO

Job summary

McMillen, Inc. is seeking a CRM Database & Content Specialist to manage and elevate marketing data and content systems. This role focuses on ensuring data accuracy and supports business development. The ideal candidate should have a bachelor's degree in related fields and experience with CRM systems.

The position offers flexibility for remote or in-office work based in Portland, OR, and includes a comprehensive benefits program.

Qualifications

• Minimum 3 years of experience managing CRM systems or other databases.
• Strong technical writing and editing abilities.
• Tech-savvy with the ability to learn and adapt to new software quickly.

Responsibilities

• Maintain, clean, and update all project, client, and opportunity data in the CRM.
• Establish and enforce database protocols and best practices.
• Draft and refine project descriptions and technical marketing content.

Skills

Detail-oriented

Technical writing

Excellent communication

Problem-solving

Organizational skills

Education

Bachelor’s degree in Technical Communications, Business Administration, Computer Information Systems, Marketing or related field

Equivalent experience

Tools

Unanet Cosential CRM

Job description

McMillen, Inc. is seeking a CRM Database & Content Specialist to manage and elevate our marketing data and content system. This role is critical to ensuring the accuracy, quality, and strategic use of our CRM and marketing database, supporting business development and proposal efforts across the firm. The ideal candidate is detail-oriented, tech‑savvy, and an excellent communicator who thrives in a collaborative, fast‑paced environment.

This position has the flexibility to be remote or in‑office based on location.

Responsibilities

• Database & CRM Management
  • Maintain, clean, and update all project, client, and opportunity data in the CRM (Unanet Cosential preferred).
  • Establish and enforce database protocols and best practices to ensure data quality and consistency.
  • Troubleshoot database issues and proactively identify opportunities for improved efficiency.
  • Generate and analyze reports to support marketing and business development initiatives.
• Partner closely with project managers, engineers, and other departments to gather accurate project scope, contract details, and relevant data.
• Act as the primary point of contact for CRM‑related questions and requests.
• Support proposal and pursuit teams by ensuring database content is accurate and readily available.
• Technical Writing & Data Curation
  • Draft and refine project descriptions, resumes, and other technical marketing content for pursuits and proposals.
  • Ensure all written content is consistent, concise, and aligned with brand messaging.
• Process Improvement & Technology
  • Identify gaps or inefficiencies in data processes and propose creative, solutions‑oriented fixes.
  • Stay current on CRM best practices and emerging marketing technologies that could enhance data management and team productivity.

Qualifications

• Required
  • Bachelor’s degree in Technical Communications, Business Administration, Computer Information Systems, Marketing or related field—or equivalent experience.
  • Minimum 3 years of experience managing CRM systems or other databases.
  • Meticulous attention to detail and strong organizational skills.
  • Strong technical writing and editing abilities.
  • Excellent communication and interpersonal skills; comfortable engaging project managers and cross‑departmental teams to obtain information.
  • Demonstrated critical thinking and problem‑solving skills.
  • Tech‑savvy with the ability to learn and adapt to new software quickly.
• Preferred
  • Experience working within the AEC (Architecture, Engineering, and Construction) industry.
  • Proficiency in Cosential/Unanet CRM or similar CRM platforms.
  • Familiarity with proposal development and marketing support for pursuits.
  • Master’s degree in Technical Communication or related field.

Compensation Package

• Pay Range: $85,000-95,000 (DOE)
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership, and Wellness Reimbursement

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Equal Opportunity Employer, including disabled and veterans.