Marketing Data Administrator

MULTISTUDIO INC; Phoenix (AZ); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Employee ownership

Hybrid work culture

Purpose-driven mission

Creative community

Job summary

Multistudio is seeking a full-time Marketing Data Administrator to join the national marketing team and organize marketing, communications, and business development data across the firm. You will translate information from proposals, project teams, and materials into well-organized, searchable data within Deltek Vantagepoint.

The role emphasizes data accuracy, cross-functional collaboration with marketing, communications, and IT, and establishing standards for data collection and reporting to

Qualifications

• 2+ years of experience in marketing operations, data coordination, CRM administration, or related roles.
• Bachelor’s degree or equivalent in marketing, communications, business, information systems, or a related field.
• Familiarity with Deltek Vantagepoint and experience working with CRM or structured data systems.
• Strong organizational skills, attention to detail, and commitment to data accuracy.
• Ability to collect, review, organize, and reconcile information from multiple sources.
• Strong Microsoft Excel skills and comfort working with data.
• Collaborative communication skills and the ability to manage multiple priorities while working across marketing, communications, business development, and project teams.

Responsibilities

• Collect, review, organize, and reconcile information from multiple sources.
• Create and update project and pursuit records; maintain client, contact, and relationship data.
• Research and fill gaps in existing data; ensure accuracy and consistency.
• Help establish standards for data collection and maintenance across the firm.
• Collaborate with marketing, communications, and IT teams to support data workflows.
• Maintain connections between Vantagepoint and related marketing platforms; assist with data audits and reporting.

Skills

Marketing operations

Data coordination

CRM administration

Business development support

Attention to detail

Cross-functional collaboration

Education

Bachelor’s degree or equivalent in marketing/communications/business/information systems

Tools

Deltek Vantagepoint

OpenAsset

Power BI

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Marketing Data Administrator

Full Time KC, Kansas City, MO, US

Who is Multistudio?

At Multistudio, we’re not just designing spaces—we’re designing impact. As a purpose-driven, human-first design collective with five studios and one shared mission, we elevate lives through work that matters. Our strength lies in our diversity—of people, perspectives, and ideas—and our culture thrives on ownership, inclusion, and impact.

As an employee-owned firm, we invest in each other because we believe great design starts with great people. Join a studio where your contributions shape our future and your voice matters.

The Opportunity

We are seeking a full-time Marketing Data Administrator to join our national marketing team and support the collection, organization, and maintenance of marketing, communications, and business development information across the firm. Working closely with our marketing and communications teams, this role will help ensure that the project, pursuit, client, contact, and relationship information within Deltek Vantagepoint is accurate, complete, consistent, and useful.

This position will be responsible for gathering information from proposals, project teams, marketing materials, business development activities, and other sources and translating it into well-organized, searchable data within Vantagepoint. Responsibilities will include creating and updating project and pursuit records; maintaining client, contact, and relationship information; researching and filling gaps in existing data; reviewing records for accuracy and consistency; and helping establish standards for how marketing information is collected and maintained across the firm.

The Marketing Data Administrator will partner closely with the marketing, communications, and information technology teams to capture information as projects and pursuits evolve, including project descriptions, team information, awards, and other details that support proposals, communications, business development, and firmwide reporting. The position will also help maintain connections between Vantagepoint and related marketing platforms, support recurring data audits and reporting, and identify opportunities to make data collection more efficient and reliable.

This is an excellent opportunity for someone who enjoys bringing structure to complex information and wants to build expertise at the intersection of marketing, data, and technology. We seek a thoughtful, detail-oriented individual who is naturally curious, comfortable working across teams, and motivated by making information easier for others to find and use.

What You Bring

• 2+ years of experience in marketing operations, data coordination, CRM administration, business development support, or a related role
• Bachelor’s degree or equivalent experience in marketing, communications, business, information systems, or a related field
• Familiarity with Deltek Vantagepoint and experience working with CRM or structured data systems
• Strong organizational skills, attention to detail, and commitment to data accuracy
• Ability to collect, review, organize, and reconcile information from multiple sources
• Strong Microsoft Excel skills and comfort working with data
• Collaborative communication skills and the ability to manage multiple priorities while working across marketing, communications, business development, and project teams

Preferred Qualifications

• Experience in the architecture, engineering, and construction (AEC) industry
• Experience with OpenAsset or another digital asset management system
• Familiarity with Power BI or other reporting and data visualization tools
• Experience maintaining project, pursuit, client, contact, or business development data and supporting data quality standards

Why Join Us?

• Employee Ownership: Share in the success you help create.
• Flexible work culture: A hybrid environment that supports balance.
• Purpose-driven mission: Work that makes a difference—in lives, communities, and the world around us.
• Creative community: Join a collective of people who care deeply about design, impact, and each other.

Ready to design a better future, together? We’d love to hear from you.