Marketing Coordinator/Marketing Director

Flewelling & Moody; Pasadena, Northern (CA, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Flewelling & Moody Architects is seeking a creative, organized marketing professional to help tell our story and elevate our brand. This senior role focuses on shaping the future of our marketing, supporting business development, and amplifying our nearly century-long legacy across California.

Based in Pasadena, you will develop multi-channel campaigns, manage proposals and interviews, maintain our website, and craft compelling project narratives that resonate with clients in the K-12, higher

Qualifications

• Bachelor’s degree in Marketing, Communications, Graphic Design, Architecture, Business, Public Relations, or a related field.
• 5-10+ years of experience in marketing, communications, proposal coordination, or a related role.
• Experience in the Architecture, Engineering, Construction (AEC), or design industry highly preferred.
• Demonstrated experience preparing and coordinating RFQs, RFPs, interview presentations, and qualification packages.
• Advanced proficiency in Adobe Creative Suite, particularly InDesign; strong knowledge of Illustrator and Photoshop.

Responsibilities

• Develop and execute the firm’s marketing strategy across print and digital platforms.
• Lead social media presence through engaging content showcasing projects, people, culture, and community impact.
• Create marketing collateral including brochures, project sheets, resumes, presentations, award submissions, and promotional materials.
• Maintain the firm’s website with new projects, news, photography, and updates.
• Coordinate professional photography, project stories, and marketing assets.
• Lead and develop the preparation of proposals, qualifications packages, and interview materials.
• Research project opportunities, clients, and market trends.
• Support leadership with business development initiatives and client outreach.
• Track pursuits, proposal activity, interviews, awards, and marketing metrics.
• Coordinate award submissions and industry recognition opportunities.
• Create project descriptions, award narratives, website content, and social media posts.
• Help communicate Flewelling & Moody’s culture, expertise, and nearly 100-year legacy.
• Collaborate with architects and leadership to tell the stories behind our projects.

Skills

Marketing strategy

Content creation

Proposal coordination

AEC industry experience

RFQ/RFP coordination

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Graphic design

Copywriting/Editing

CMS/WordPress

Social media management

Project management

CRM systems

Photography/Videography

Education

Bachelor’s degree in Marketing, Communications, Graphic Design, Architecture, Business, Public Relations, or a related field

Tools

WordPress

Microsoft Office

CRM systems

Marketing databases

Proposal management software

Job description

• Location
• Employment Type

Full-Time

Job Description

Flewelling & Moody is looking for a creative, organized, and strategic marketing professional who is excited to help tell our story and elevate our brand. This role goes beyond preparing proposals and managing social media. This is an opportunity to help shape the future of Flewelling & Moody’s brand. We’re looking for someone who enjoys bringing new ideas to the table, strengthening our marketing presence, supporting business development, and helping tell the story of a firm that has been designing schools and communities throughout California for nearly a century.

Who We Are:

Founded in 1928, Flewelling & Moody Architects has spent nearly a century designing environments that enrich education and strengthen communities throughout California. Our portfolio includes K–12 schools, higher education campuses, civic facilities, housing, and community-focused projects that positively impact generations of students and families. While our firm has evolved throughout our history, our guiding philosophy has remained the same:

What We Do:

Purposeful Design, Service with Integrity, Built on Legacy.

Today, Flewelling & Moody provides a full range of architectural, planning, and engineering services from our Pasadena and Lancaster offices. We believe exceptional architecture begins with exceptional people. Our greatest strength has always been our people. We believe in fostering an environment where collaboration, mentorship, professional development, and mutual respect are part of everyday practice. The long careers of many of our team members are a testament to the culture we’ve built—one where meaningful work, lasting relationships, and personal growth go hand in hand.

Why Join Flewelling and Moody?

At Flewelling & Moody, you’re not just accepting a job—you’re joining a team that is committed to your long-term success. As a 100% employee-owned firm with nearly a century of design excellence, we invest in our people through mentorship, lifelong learning, exceptional benefits, and meaningful opportunities to grow. It’s why many of our employees have built careers spanning 20, 30, and even 40+ years, and why we’re looking for individuals who are excited to make a lasting impact on our firm, our clients, and the communities we serve.

What You Will Do:

• Develop and execute the firm’s marketing strategy across print and digital platforms.
• Lead Flewelling & Moody’s social media presence through engaging, authentic content that showcases our projects, people, culture, and community impact.
• Create compelling marketing collateral including brochures, project sheets, resumes, presentations, award submissions, and promotional materials.
• Maintain the firm’s website with new projects, news, photography, and firm updates.
• Coordinate professional photography, project stories, and marketing assets.
• Lead and develop the preparation of high-quality proposals, qualifications packages, and interview materials.
• Research project opportunities, clients, and market trends.
• Support leadership with business development initiatives and client outreach.
• Track pursuits, proposal activity, interviews, awards, and marketing metrics.
• Coordinate award submissions and industry recognition opportunities.
• Create compelling project descriptions, award narratives, website content, and social media posts.
• Help communicate Flewelling & Moody’s culture, expertise, and nearly 100-year legacy.
• Collaborate with architects and leadership to tell the stories behind our projects.

What You Will Bring:

• Bachelor’s degree in Marketing, Communications, Graphic Design, Architecture, Business, Public Relations, or a related field
• 5-10+ years of experience in marketing, communications, proposal coordination, or a related role.
• Experience in the Architecture, Engineering, Construction (AEC), or design industry highly preferred
• Demonstrated experience preparing and coordinating high-quality RFQs (Requests for Qualifications), RFPs (Requests for Proposals), interview presentations, and qualification packages.
• Advanced proficiency in Adobe Creative Suite, particularly Adobe InDesign is required; with strong working knowledge of Adobe Illustrator and Photoshop.
• Exceptional graphic design, document layout, and visual communication skills with a strong attention to detail.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Experience developing marketing collateral, project sheets, brochures, presentations, award submissions, and promotional materials.
• Experience managing company websites (WordPress or similar CMS platforms) and maintaining an active social media presence across professional platforms such as LinkedIn and Instagram is a plus.
• Strong organizational and project management skills with the ability to manage multiple deadlines, priorities, and concurrent pursuits in a fast-paced environment.
• A proactive, self-motivated approach with the ability to work independently while collaborating effectively with principals, project teams, and consultants.
• Strong interpersonal skills with the confidence to build relationships and professionally represent the firm.
• Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint).
• Familiarity with CRM systems, proposal management software, or marketing databases is a plus.
• Photography, videography, video editing, or digital marketing experience is highly desirable.
• A genuine passion for architecture, design, education, and the built environment, with the ability to communicate the stories behind meaningful projects.

Help Tell Our Story. Shape Our Brand. Create New Opportunities.

Company Profile

Flewelling & Moody is a California-based architecture firm with a long history of thoughtful, community-centered design. Our team works across educational, civic, commercial, and residential projects, bringing together design, technical expertise, and collaboration to create buildings that serve people and communities well.