Marketing Coordinator (6 Month Contract)

Qualus; United States; On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health insurance?

Paid time off

Job summary

Qualus is seeking a Marketing Coordinator in the Marketing + Communications department to design and execute meaningful events that strengthen the brand and foster collaboration. The role supports conferences, career fairs, training events, and leadership meetings as a 6-month contract.

Responsibilities include end-to-end event planning, vendor coordination, and producing marketing collateral. Strong written and verbal communication is required, with 1–3 years in administration and 25% travel.

Qualifications

• Education: High school diploma.
• Bachelor’s degree preferred.
• 1–3 years of administrative experience.
• Marketing experience preferred.
• Travel requirement: 25%.

Responsibilities

• Coordinate end-to-end planning and execution of all events with internal teams and external vendors.
• Coordinate copy for blogs, emails, social media, and print collateral.
• Manage logistics, promotional gear, and schedules for trade shows, webinars, and corporate events.
• Coordinate shipping and logistics for events to ensure timely delivery of materials.
• Capture event photography and videography to support post-event storytelling and marketing collateral.
• Lead pre-event planning, including budget creation and project management of logistics.
• Secure sponsorships, booth spaces, and event locations.
• Design booth layouts, signage, displays, and branded materials with vendors.
• Manage registration processes and attendee lists across departments.
• Plan food and beverage, entertainment, A/V, and shipping logistics.
• Schedule pre-conference internal planning meetings to align goals.

Skills

Communication skills

Copywriting

Event coordination

Cross-team coordination

Education

High school diploma

Bachelor’s degree in marketing or related field

Job description

Position Overview

Power your future with Qualus in our Marketing + Communications department as an Marketing Coordinator! This role is central to designing and executing meaningful events that strengthen the brand, curate client relationships, elevate thought leadership, and foster collaboration across our employee‑base. The Event Specialist will manage a wide range of experiences from conferences, career fairs, Qualus University training events, and leadership meetings. This opportunity is a contract assignment for 6 months.

Responsibilities

• Coordinate the full end‑to‑end planning and execution of all events, leveraging internal teams and external vendors to ensure successful delivery.
• Coordinate copy for blogs, emails, social media channels, and print collateral.
• Manage logistics, promotional gear, and schedules for trade shows, webinars, and corporate events.
• Coordinate shipping and logistics for all events, ensuring materials arrive on time and in proper condition.
• Capture event photography and videography using mobile device to support post‑event storytelling, social media content, marketing collateral, and internal communications.
• Lead all pre‑event planning, including budget creation and project management of all logistics.
• Secure sponsorships, booth spaces, and event locations.
• Design and coordinate the production of booth layouts, signage, displays, and branded materials in partnership with vendors.
• Manage registration processes, attendee lists, and cross‑departmental participation.
• Plan food and beverage need, entertainment, audio‑visual requirements, and shipping logistics.
• Schedule and facilitate pre‑conference internal planning meetings to align goals, expectations, and responsibilities.

Minimum Qualifications

• Education: High school diploma
• A bachelor’s degree in marketing, business administration, communications, or a related field preferred
• Experience: 1 to 3 years of prior experience in an administrative role.
• Marketing experience preferred
• Communication Skills: Excellent written and verbal abilities for clear copywriting and cross‑team coordination.
• Travel requirement: 25%

Benefits & Compensation

Qualus offers a competitive benefits package for eligible employees, which may include Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability coverage, Retirement Savings Plans (including employer matching where applicable), Flexible Spending and/or Health Spending Accounts, Employee Assistance Programs (EAP), Parental Leave, Paid Time Off, and Company Holidays. Benefits offerings may vary based on position, work location, and eligibility requirements. The compensation range for this position is provided in accordance with applicable laws and market practices. The final base salary offered may vary based on factors including, but not limited to, education, qualifications, certifications, experience, skills, seniority, geographic location, internal equity, performance, and business needs. Compensation ranges are subject to change at the Company's discretion and as permitted by applicable law.

Company Overview

Qualus is a leading pure‑play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US. We are committed to a secure and transparent hiring process.

We do not request payment or sensitive personal information, such as Social Security numbers or banking details, during the application process. Please use caution and verify opportunities through our official channels.