Marketing Coordinator

AAAS; Washington (District of Columbia); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Vacation & sick leave

Flexible spending account

Life insurance

Disability insurance

Job summary

AAAS, based in Washington, DC, seeks a Marketing Coordinator to support the Marketing and Advertising team. You will assist campaigns, manage assets, coordinate conferences and events, and track performance to boost awareness and engagement across publishing programs.

The role requires 1–3 years in marketing, a Bachelor's in marketing or related field, and strong organizational and communication skills. On-site role in Washington, DC with opportunities to travel.

Qualifications

• Bachelor's degree in marketing, communications, business, or related field or equivalent combination of education and experience.
• 1–3 years of experience in marketing, communications, or related field.
• Experience supporting email marketing campaigns; familiarity with HTML email platforms preferred.
• Strong organizational skills with multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Experience coordinating projects, events, or conferences preferred.
• Proficiency with Microsoft Office and CRM/marketing automation/project management software preferred.
• Ability to analyze marketing campaign performance and prepare reports.

Responsibilities

• Support the execution of integrated marketing campaigns by coordinating projects and managing assets to ensure campaigns are delivered on time.
• Execute HTML email creation, scheduling, deployment, and reporting for multiple campaigns and support digital marketing efforts.
• Manage conference, exhibition, and event logistics, including travel arrangements and promotional assets.
• Develop and maintain marketing project timelines, monitor progress, and communicate priorities and deadlines.
• Maintain CRM data for leads, campaigns, and sales follow-up activities.
• Monitor marketing performance, maintain dashboards, and generate reports on key metrics.
• Assist with webinar logistics, registrations, and post-event reporting.
• Oversee production and organization of marketing collateral and assets.
• Schedule and manage insertion orders for internal and external campaigns.
• Collaborate with stakeholders to gather assets and ensure timely completion of initiatives.
• Manage multiple projects simultaneously in a fast-paced environment.
• Provide administrative and project support for departmental initiatives.

Skills

Marketing experience

Email marketing

Project coordination

Event coordination

CRM usage

Written and verbal communication

Multitasking

Education

Bachelor's degree in marketing or related field

Tools

CRM platforms

Marketing automation tools

Project management software

Microsoft Office

Job description

Washington D.C.
Washington, DC 20005, USA

Description

AAAS is seeking a Marketing Coordinator to join our Office of Publishing!

The Marketing Coordinator provides day-to-day marketing, administrative and project support for the Marketing and Advertising team, helping execute campaigns, coordinate conferences and events, maintain marketing assets, and track campaign performance. This role works closely with marketing, sales, editorial, and external vendors to ensure projects are completed accurately and on schedule. The Marketing Coordinator plays a key role in supporting marketing initiatives that increase awareness, engagement, and revenue across the organization's publishing programs.

Help us ignite the next era of science.

What You’ll Do

• Support the execution of integrated marketing campaigns across Advertising, Custom Publishing, and other publishing programs by coordinating projects, managing marketing assets, and ensuring campaigns are delivered accurately and on schedule.
• Execute HTML email creation, scheduling, deployment, and reporting for multiple marketing campaigns, while supporting broader digital marketing initiatives, including social media efforts that drive website traffic, lead generation, and business development.
• Manage conference, exhibition, and event logistics, including inventory, shipping, exhibition materials, booth staffing, travel arrangements, and promotional assets for annual conferences and industry events.
• Develop and maintain marketing project timelines using project management software, proactively monitor project progress, communicate priorities and deadlines, identify potential issues, and support timely decision-making to keep projects on schedule.
• Maintain accurate customer, prospect, lead, and campaign information within the CRM to support lead generation, campaign attribution, and sales follow‑up activities.
• Monitor marketing performance and maintain dashboards and recurring reports on campaign effectiveness, lead generation, webinars, conferences, and other key business metrics to support marketing and sales decision‑making.
• Assist with webinar logistics, registrations, promotional communications, and post‑event reporting.
• Oversee the production, quality assurance, distribution, and organization of marketing collateral, campaign assets, and project documentation.
• Schedule and manage insertion orders for internal and external advertising and marketing campaigns.
• Collaborate with marketing, sales, editorial, external vendors, and other stakeholders to gather marketing assets, communicate priorities and deadlines, and ensure marketing initiatives are completed accurately and on schedule.
• Manage multiple concurrent projects, adjusting priorities as business needs evolve in a fast‑paced environment.
• Provide administrative, operational, and project support for departmental initiatives and special projects as assigned.

Minimum Qualifications

• Bachelor's degree in marketing, communications, business, or a related field, or an equivalent combination of education and experience.
• One to three years of experience in marketing, communications, or a related field.
• Experience supporting email marketing campaigns; familiarity with HTML email platforms preferred.
• Strong organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Experience coordinating projects, events, or conferences preferred.
• Strong attention to detail and commitment to producing accurate, high‑quality work.
• Proficiency with Microsoft Office and experience using CRM, marketing automation, and/or project management software preferred.
• Ability to analyze marketing campaign performance, prepare reports, and interpret key metrics to support business decisions.
• Experience using CRM platforms to support sales, marketing, lead management, and campaign tracking preferred.
• Ability to work collaboratively with colleagues across multiple departments, locations, and time zones.
• Willingness and ability to travel to national and international conferences, trade shows, and company events.

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by August 17, 2026. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

Search Firm and Employment Agency Disclaimer

The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS to enter into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The anticipated initial rate of compensation for this position is between $52,000 – $55,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short‑ and long‑term disability, and life insurance, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.