Editorial Coordinator

AAAS; Washington (District of Columbia); Hybrid; USD 43,200 - 52,800; Full time

Benefits offered by this job

Paid vacation leave

Health insurance

Retirement benefits

Job summary

AAAS is seeking an Editorial Coordinator based in Washington, D.C. to play a vital role in processing manuscripts for its open-access journal, Science Advances. The ideal candidate will manage submissions for Deputy Editor groups and ensure quality during the peer review process.

Responsibilities include direct communication with authors and reviewers, processing manuscripts, and addressing editorial queries. The role requires strong communication skills and experience with project management. The position offers a competitive salary and comprehensive benefits.

Applications are being accepted until July 29, 2026. AAAS promotes Equal Opportunity employment practices.

Qualifications

• Candidates must be based in or willing to relocate to the DMV area.
• Eagerness for developing new knowledge and skills related to job duties.
• Experience in a similar editorial position is advantageous.

Responsibilities

• Serve as the direct point of contact for 1-2 Deputy Editor groups.
• Process new, revised, and accepted manuscripts for Deputy Editor groups.
• Manage submissions and answer queries related to assigned manuscripts.

Skills

Strong written and verbal communication skills

Strong organization and multitasking skills

Project management

Ability to adapt to new tasks and workflows

Knowledge of MS Office and Adobe software

Job description

Remote; office at 1200 New York Ave NW, Washington, DC 20005, USA. Candidates must be based in or willing to relocate to the DMV (D.C., Maryland, Virginia) area.

In AAAS’s gold open access journal Science Advances, Editorial Coordinators (ECs) play a wide range of critical roles in the processing of the individual manuscripts that comprise the journal each week. ECs work collaboratively with a team of Senior Editorial Coordinators, Editorial Associates, and Editorial Managers to process manuscripts from submission to end publication, serving as points of contact and problem-solvers for internal editorial and production staff as well as external editors, authors, and reviewers. To achieve their goal of maintaining rapid, high-quality processing of manuscripts, ECs interact with external authors, editors, and reviewers on a daily basis by answering questions, assisting with the peer review process, and ensuring quality of final galley proofs. They also communicate and coordinate with internal staff and vendors to identify and help address problems so that manuscripts move smoothly through the review and production system according to institutional standards and guidelines. ECs are responsible for managing submissions for 1-2 Deputy Editor groups.

What You’ll Do

• Serving as direct point of contact for 1-2 Deputy Editor groups, workload dependent
• Processing new submissions, revised submissions, and accepted manuscripts for Deputy Editor groups
• Processing appeals for Deputy Editor groups
• Answering general editorial inbox queries related to assigned manuscripts (author status queries, reviewer queries, merging accounts, technical issues, other)
• Writing cover captions, feature article image blurbs, and social media posts (opportunity with tenure)
• Transmitting final papers and reviewing galley proofs (potential opportunity with tenure)
• Experience with project management and ability to meet deadlines
• Strong written and verbal communication skills
• Strong organization, multitasking, time management, and conflict resolution skills needed for juggling many diverse tasks
• Strong skills in identifying, communicating, and addressing issues
• Ability to work both independently and collaboratively
• Eagerness for developing new knowledge and skills related to job duties
• Strong working knowledge of MS Office and Adobe software
• Ability to adapt to new tasks, workflows, and tools in a changing organizational environment

Submit a resume and cover letter outlining qualifications and interest in the position by July 29, 2026. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $48,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.