Marketing Coordinator

Baird & Warner; Schaumburg (IL); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) retirement plan

Generous paid time off & holidays

Job summary

Baird & Warner is seeking a Marcom Coordinator to support internal communications and marketing initiatives within the brokerage's marketing team. You will assist with campaign execution, manage project requests, and ensure timely delivery while maintaining strong customer service in a fast-paced environment.

Ideal candidates are highly organized, proactive, and capable of collaborating across teams. The role offers a clear path to Marketing Manager and a flexible hybrid schedule with in-office

Qualifications

• 4-year college degree required.
• 2+ years of administrative coordination experience managing multiple high-priority projects.
• Preferred: Canva, Google Workspace, Asana, Google Analytics experience.

Responsibilities

• Support the Senior Marcom Manager in day-to-day internal communication projects and execution of integrated campaigns.
• Update template-based design materials and route requests for on-demand marketing platforms like Canva.
• Input and track project requests for timely submission to the creative team.
• Budget management for marketing projects.
• Follow up, collect feedback, and secure approvals to move projects forward.
• Track, analyze, and report on campaign KPIs and metrics.
• Maintain and update marketing collateral and website content for external sites and sales materials.
• Place orders for promotional items and related materials.
• Collaborate with internal teams and external agencies or freelancers.
• Help manage property signage and coordinate with sign vendors.

Skills

Project coordination

Administrative support

Canva

Google Workspace

Asana

Google Analytics

Education

4 year college degree

Tools

Canva

Google Workspace

Asana

Google Analytics

Job description

About Baird & Warner Real Estate

Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Role Overview

The Marcom Coordinator provides administrative, budget and project management support for internal communications and marketing initiatives for the Baird and Warner Brokerage. Working as part of the marketing team, this position supports internal project requests, assists the senior marcom manager in campaign execution, and helps ensure projects move efficiently from request through completion.

This role is ideal for a highly organized, detail-oriented, and highly proactive team member with strong attention to detail, problem-solving skills, and independent follow-through. It is well-suited for someone who is interested in a marketing career, enjoys collaborating across teams, and delivering exceptional support and customer service in a fast-paced environment.

This position provides a career path to develop into a Marketing Manager role.

This is a full time, in hybrid position with expected hours M-F 8:30am-5:00pm, with three days in office and one of those days downtown Chicago.

About Baird & Warner Marketing

The Baird & Warner marketing team is a strategic, collaborative group of over 28 professionals who prioritize creative opportunities to drive growth for the organization. We embrace a high energy culture where innovation and teamwork thrive. We're looking for a passionate, articulate, and proactive marketing professional to join our team. The ideal candidate balances customer service with execution, and thrives both independently and collaboratively.

Key Responsibilities

• Support the Senior Marcom Manager in managing day-to-day internal communication projects and execution of integrated consumer campaigns including email campaigns, events, social media, and paid media.
• Update template-based design materials and route questions/requests for on-demand marketing platforms to the correct people (e.g., Canva).
• Input and track project requests to ensure accurate and timely submission to the creative team.
• Budget management
• Assist in moving projects forward by following up, collecting feedback, and communicating approvals.
• Track, analyze, and report on campaign metrics and key performance indicators (KPIs).
• Maintain and update marketing collateral and website content for both external sites and sales support materials.
• Place orders for promotional items and related marketing materials.
• Collaborate with internal teams (sales, product, design) and external agencies or freelancers.
• Help manage property signage and external sign vendor, ensuring timely fulfillment of critical requests.

Qualifications

• 4 year college degree
• Two or more years of experience in an administrative support or coordinator role managing multiple, high-priority projects simultaneously.
• Preferred: Agency background, experience using Canva or similar design platforms, proficiency in Google Workspace and Asana (or similar project management tools), Understanding of or familiarity with Google Analytics
• Experience with invoicing, billing, budgeting, or financial reconciliation a plus

What We Offer

• A collaborative and innovative work environment that values creativity and new ideas.
• Clear career development pathway to grow into a Marketing Manager role.
• Flexible hybrid work model with offices across Chicagoland and corporate hubs in downtown Chicago and Schaumburg (expectation to be in office 2-3 days a week).
• Comprehensive benefits package, including medical, dental, and vision coverage.
• 401(k) retirement plan.
• Generous paid time off, including paid holidays, three (3) floating holidays, and two (2) volunteer days annually.

Salary Range

$48,000-$52,000