Marketing Coordinator

Instant; Pensacola (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Professional growth

Collaborative culture

Flexible vacation

Retirement plan

Medical benefits

Job summary

Instant Financial is seeking a Marketing Coordinator in the United States (Atlanta, GA or Pensacola, FL) to drive day-to-day marketing operations. You’ll manage conferences, trade shows, and sponsorships, coordinate collateral and swag, prep the sales team, and partner with agencies to ensure on-brand, on-time delivery.

You will work closely with the VP of Marketing and the Demand Generation Manager to keep projects moving, maintain calendars, and support cross-functional teams with messaging

Qualifications

• Bachelor’s degree in Marketing or related field.
• Experience in marketing, events, or project coordination is preferred.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Lead end-to-end execution for conferences, trade shows, and sponsorships with logistics and ROI tracking.
• Coordinate event collateral, booth graphics, swag, and branded materials within brand guidelines.
• Prepare sales teams for events with attendee lists, staffing, talking points, and leads.
• Maintain event calendar and post-event recaps with results and costs.
• Coordinate with marketing agencies (PR, SEO, design/web, paid media) and track deliverables.
• Serve as a bridge between Marketing and Sales, CX, Product, and Leadership.
• Maintain internal docs (Confluence, shared drives) for processes and materials.
• Take on ad hoc requests from leadership and adjust priorities as needed.
• Provide flexible, hands-on support to marketing capacity as required.

Skills

Marketing

Event coordination

Project coordination

Vendor management

Communication

HubSpot

Google Workspace

Education

Bachelor’s degree in Marketing

Tools

ClickUp

Asana

Google Workspace

Job description

Instant Financial is the industry-leading instant pay platform that is changing the way that millions of Americans get paid. With a push of a button on the Instant app, we give employees immediate access to their earned pay or tips after each shift, for free. Employers who pay with Instant significantly boost job applicants, cut turnover, and dramatically reduce absenteeism, transforming them into employers of choice. We're the instant pay platform that is designed for companies that value employee success and well-being, and that's what drives us each day.

Marketing Coordinator

Reports to: VP of Marketing

Location: Atlanta, GA or Pensacola, FL

About Us

Instant Financial is the industry-leading instant pay platform that is changing the way that millions of Americans get paid. With a push of a button on the Instant app, we give employees immediate access to their earned pay or tips after each shift, for free. Employers who pay with Instant significantly boost job applicants, cut turnover, and dramatically reduce absenteeism, transforming them into employers of choice. We're the instant pay platform that is designed for companies that value employee success and well-being, and that's what drives us each day.

About the Role

Instant Financial is hiring a Marketing Coordinator to keep the marketing function running day to day, from event logistics to agency coordination to cross-functional support. This role is the connective tissue of the marketing team: equal parts hands-on execution and organized follow-through, working closely with the VP of Marketing and the Demand Generation Manager to keep projects, partners, and events moving.

Responsibilities

• Lead end-to-end execution for all conferences, trade shows, and sponsorships, including venue logistics, branded materials, and post-event ROI analysis.
• Plan, order, and coordinate event collateral (booth graphics, printed materials, swag) in line with brand guidelines and budget.
• Prep the sales team ahead of each event, confirm attendee lists, staffing assignments, talking points, and lead-capture logistics.
• Maintain the event calendar and post-event recaps (attendance, leads captured, cost vs. budget).
• Serve as the primary point of coordination across Instant's marketing agencies (PR, SEO, design/web, paid media) — track deliverables, deadlines, and open items so nothing falls through the cracks between partners.
• Act as a connective point between Marketing and other business functions — Sales, CX, Product, and Executive Leadership — routing requests, gathering input, and keeping materials and messaging aligned across teams.
• Help maintain internal documentation (Confluence, shared drives) so marketing processes and materials stay current and easy to find.
• Take on ad hoc requests and projects assigned by the VP of Marketing and the Demand Generation Manager, adjusting priorities as business needs shift.
• Provide flexible, hands-on support wherever marketing capacity is stretched thin.

Qualifications

• 2+ years of experience in marketing, event coordination, or project/operations coordination preferred but not required.
• Strong organizational skills; comfortable managing multiple vendors, deadlines, and stakeholders at once.
• Clear, proactive communicator, both internally and with outside agencies and partners.
• Comfortable with hands-on logistics coordination (shipping, travel, booth/event planning).
• Familiarity with marketing tools a plus (HubSpot, project management tools such as ClickUp or Asana, Google Workspace).
• Able to work independently in a fast-changing, resource-constrained environment.
• Bachelor’s degree in Marketing, Communications, Business, or a relevant discipline required. Equivalent, hands-on experience may also be considered.

What We Can Offer You

• Professional growth and career development
• Collaborative team environment - everyone has a voice and is encouraged to use it
• Flexible vacation time - we believe in healthy work and family life
• Retirement plan plus company match
• Medical, dental, and vision benefits