Marketing Coordinator

Intercos America; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Intercos Group is seeking a Marketing Coordinator to support the Marketing team in coordinating projects, managing product launches, organizing marketing materials, and ensuring effective communication across internal departments.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced cosmetics environment, with a preference for candidates experienced in marketing coordination.

Qualifications

• Bachelor’s Degree in Marketing, Communications, Business, or related field preferred.
• 1–3 years of marketing, coordinator, administrative, or related experience preferred.
• Knowledge of the cosmetics or beauty industry preferred.
• Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.
• Familiarity with marketing coordination, project tracking, and presentation preparation.
• Excellent organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Team-oriented with a proactive and solution-focused mindset.
• Ability to prioritize tasks and meet deadlines efficiently.

Responsibilities

• Coordinate and track marketing projects, timelines, and deliverables for internal and client initiatives.
• Assist with organization and distribution of marketing samples, promotional materials, and product launch assets.
• Prepare presentations, product boards, competitive analyses, and marketing recaps.
• Maintain and update marketing databases, product information sheets, and inventory tracking spreadsheets.
• Collaborate cross-functionally with Sales, Product Development, Packaging, Sample Room, and Creative teams to ensure alignment on project timelines and priorities.
• Monitor and respond to marketing-related requests in a timely and professional manner.
• Assist in coordinating trade shows, client meetings, photo shoots, and marketing events.
• Prepare and ship marketing materials and product samples domestically and internationally as needed.
• Ensure all marketing materials and samples meet company presentation and quality standards.
• Maintain organized digital and physical marketing files, samples, and archives.
• Provide administrative and operational support to the Marketing department as needed.

Skills

Microsoft Outlook

Excel

PowerPoint

Word

Project coordination

Time management

Communication skills

Education

Bachelor’s Degree in Marketing, Communications, Business, or related field

Job description

Imagine the innovation and expertise behind the world’s leading cosmetic brands, brought to you by a distinguished Italian company with a legacy of excellence. Since 1972, Intercos Group has been at the forefront of color cosmetics, pencils, nail polish, skincare, and personal care products. We pride ourselves on being the only cosmetics manufacturer that combines top-tier quality and advanced technology with a global reach and a personalized touch.

With 16 commercial offices and 16 production facilities across 12 countries, Intercos Group brings a local approach to a global stage. We continually set the standard for beauty, crafting exceptional product lines for brands worldwide. As one of the largest suppliers in the cosmetics industry, we are a leading force in the research, development, and production of beauty products, shaping the future of the industry with every season.

Position Summary

The Marketing Coordinator will support the Marketing team in coordinating projects, managing product launches, organizing marketing materials, and ensuring effective communication across internal departments. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced cosmetics environment.

Essential Functions

• Coordinate and track marketing projects, timelines, and deliverables for internal and client initiatives.
• Assist with the organization and distribution of marketing samples, promotional materials, and product launch assets.
• Support the preparation of presentations, product boards, competitive analyses, and marketing recaps.
• Maintain and update marketing databases, product information sheets, and inventory tracking spreadsheets.
• Collaborate cross-functionally with Sales, Product Development, Packaging, Sample Room, and Creative teams to ensure alignment on project timelines and priorities.
• Monitor and respond to marketing-related requests in a timely and professional manner.
• Assist in coordinating trade shows, client meetings, photo shoots, and marketing events.
• Prepare and ship marketing materials and product samples domestically and internationally as needed.
• Ensure all marketing materials and samples meet company presentation and quality standards.
• Maintain organized digital and physical marketing files, samples, and archives.
• Provide administrative and operational support to the Marketing department as needed.

Job Qualifications

• Bachelor’s Degree in Marketing, Communications, Business, or related field preferred.
• 1–3 years of marketing, coordinator, administrative, or related experience preferred.
• Knowledge of the cosmetics or beauty industry preferred.
• Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.
• Familiarity with marketing coordination, project tracking, and presentation preparation.
• Excellent organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously in a fast‑paced environment.
• Team-oriented with a proactive and solution-focused mindset.
• Ability to prioritize tasks and meet deadlines efficiently.

EEO

Intercos Group is committed to creating a diverse and inclusive workplace where everyone is valued and respected. We believe that a wide range of perspectives and experiences enhances our innovation and success. We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to any of these characteristics. We are dedicated to providing a work environment that is free from discrimination and harassment and promotes equal opportunity for all.