Marketing Coordinator

Wai-8; Florida; On-site; USD 40,000 - 60,000; Full time

Job summary

Wai-8 in Florida is seeking a Marketing Coordinator to support US marketing initiatives across customer marketing, sales enablement, and events. You will coordinate timelines, create collateral, assist with trade shows, and help manage email campaigns.

The role requires 1–3+ years in marketing support, strong organization, and clear communication with Sales and vendors. Experience with trade show logistics and Adobe Creative Suite is a plus.

Qualifications

• Bachelor’s degree in Marketing, Business, or a related field.
• 1–3+ years in a marketing coordinator, project coordinator, or administrative marketing support role.
• Strong organization and attention to detail; ability to manage multiple deadlines and workstreams in parallel.

Responsibilities

• Support execution of US marketing initiatives across customer marketing, sales enablement, and events.
• Coordinate timelines, deliverables, approvals, and handoffs across stakeholders.
• Assist with trade show preparations including booth materials, banners, signage, giveaways, and shipment coordination.
• Assist in designing and coordinating updates to marketing collateral and ensure brand direction is followed.
• Support execution of email communications and marketing sends; assist with content inputs for customer communications.
• Maintain marketing files and track requests, deadlines, and progress for the US marketing team.

Skills

Organization

Attention to detail

Communication

Time management

Project coordination

Education

Bachelor’s degree in Marketing or related field

Tools

Adobe Creative Suite

Mailchimp

Content scheduling tools

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Marketing Execution Support

• Support execution of US marketing initiatives and requests across customer marketing, sales enablement, and events.
• Execute day-to-day activities related to the U.S. trade media plan, including asset delivery, placement tracking, vendor communication, and invoice verification support.
• Coordinate timelines, deliverables, approvals, and handoffs across stakeholders.

Trade Show & Event Support

• Assist with trade show preparations including booth materials, banners, signage, giveaways, and shipment coordination.
• Support event collateral preparation and on-site readiness (as required).

Collateral & Creative Coordination

• Assist in designing and/or coordinating updates to marketing collateral (flyers, sell sheets, presentations, signage).
• Ensure materials follow approved templates and brand direction provided by global marketing.
• Manage local printing requests and coordinate vendor relationships as needed.

Email & Communications Support

• Support execution of email communications and marketing sends (coordination, formatting, scheduling, and list readiness).
• Assist with building and organizing content inputs for customer communications and official updates.

Marketing Operations & Organization

• Maintain marketing files, event assets, and commonly used materials for easy internal access.
• Track requests, deadlines, and progress updates for the US marketing team.
• Support merchandise management and replenishment (giveaways, event supplies, etc.).

Social Support (Execution Assistance)

• Assist in scheduling and preparing social media content as assigned (coordination + formatting support).
• Support day-to-day community management activities, including monitoring comments and messages, responding to routine inquiries, and escalating customer or brand concerns as needed.

Requirements

QUALIFICATIONS (Education, Experience, & Skills) and REQUIREMENTS

Minimum Education:

Bachelor’s degree in Marketing, Business, or a related field.

Minimum Years of Experience:

1–3+ years in a marketing coordinator, project coordinator, or administrative marketing support role.

Required Qualifications:

• Strong organization and attention to detail
• Ability to manage multiple deadlines and workstreams in parallel
• Strong communication skills and comfort working with Sales, vendors, and internal teams

Preferred Qualifications:

• Experience supporting trade shows/events and print production
• Familiarity with graphic design software (Adobe Creative Suite) and email tools (Mailchimp or similar) and content scheduling workflows

Competencies:

• Execution excellence & follow through— consistently delivers on time across a high volume of requests and deadlines.
• Organization & prioritization — manages multiple requests, deadlines, and stakeholders without losing details.
• Attention to detail & quality control — ensures materials are accurate, on-brand, and template-compliant.
• Service-oriented collaboration — responsive partner to Sales and internal teams

Skills:

• Clear communication, both written and verbal
• Effective time management and prioritization

Languages:

Fluent in English

Travel Requirement:

~5% for events and trade shows as needed