Marketing Coordinator

Freese and Nichols, Inc.; Austin, Northern (TX, KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule (up to 40% remote

Annual bonus

Flexible benefits

Job summary

Freese and Nichols, Inc. is seeking a Marketing Coordinator to support growth in our Austin or San Marcos offices. You will manage pursuits, draft and tailor responses, coordinate submission materials, and collaborate with technical teams to strengthen client positioning.

You’ll maintain CRM data, track deadlines, and identify process improvements while mentoring junior staff. This role offers a hybrid work environment with strong benefits and growth opportunities.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Advertising, Public Relations, or equivalent experience.
• 3+ years of experience in communications, marketing, editing, or related field.
• Experience managing multiple deadlines and priorities with limited supervision.
• Strong writing, editing, and document coordination skills.
• Ability to collaborate with technical professionals and produce high-quality deliverables.
• Experience using a CRM or marketing database.
• Experience using Adobe Creative Cloud including InDesign.

Responsibilities

• Manage multiple pursuits simultaneously (LOIs, RFPs, RFQs, and shortlist materials).
• Draft content, edit responses, and help produce tailored pursuit deliverables.
• Coordinate layouts, presentations, statements of qualifications and supporting materials.
• Maintain pursuit schedules and organize priorities to meet deadlines.
• Partner with technical teams to develop client-focused content.
• Update CRM and ensure clean data throughout the pursuit lifecycle.
• Suggest improvements to marketing processes, tools, and workflow.
• Mentor less experienced marketing coordinators and collaborate across pursuits.

Skills

Writing

Editing

Project coordination

Proposal management

Education

Bachelor’s degree in Marketing, Communications, English, Journalism, Advertising, Public Relations, or equivalent

Tools

CRM/marketing database

Adobe Creative Cloud (InDesign)

Job description

Freese and Nichols is seeking Marketing Coordinator in our Austin or San Marcos, Texas offices. As Marketing Coordinator, you will support the firm’s growth by helping manage pursuits, coordinating proposal and shortlist development, maintaining marketing information, and partnering with technical teams to strengthen positioning for upcoming opportunities.

What You’ll Do

• Manage multiple pursuits at the same time, including letters of interest, requests for proposals, requests for qualifications, and shortlist materials
• Gather information, draft content, edit responses, and help produce tailored pursuit deliverables
• Coordinate layouts, presentations, statements of qualifications, and other supporting materials for submissions
• Maintain pursuit schedules and organize priorities to meet deadlines across shifting workloads
• Partner with technical teams and internal stakeholders to develop strong, accurate, client-focused content
• Update project, staff, and company information in the CRM and support clean data practices throughout the pursuit lifecycle
• Identify opportunities to improve marketing processes, tools, and workflow
• Mentor less experienced marketing coordinators and support team collaboration across pursuits

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Advertising, Public Relations, or equivalent experience
• 3+ years of experience in communications, marketing, editing, or related field
• Experience managing multiple deadlines and priorities with limited supervision
• Strong writing, editing, and document coordination skills
• Ability to collaborate with technical professionals and produce high-quality deliverables
• Preferred Experience in the architectural or engineering industry
• Experience preparing qualifications-based proposals (RFQs, RFPs, SOQs)
• Experience using a CRM or marketing database
• Experience using Adobe Creative Cloud including InDesign

About Freese and Nichols

At the heart of our culture is our LEADS values (Learn continuously, Engage as family, Act with integrity, Deliver quality, and Serve always). Each year, our employee engagement survey confirms that our leaders and our employees live our values. We strive to be the firm of choice for clients and employees through innovative approaches, practical results, and outstanding service. For more than 130 years, we have been planning and designing the infrastructure our communities need: developing water supplies, designing roadways and bridges, preparing for natural disasters, and much more.

Besides our comprehensive benefits package (see more at Benefits That Work for You), we offer paid overtime for salaried employees, an annual bonus, and access to company cabins in Red River, New Mexico and Banner Elk, North Carolina. We are proud of our flexible work environment which includes a hybrid schedule with up to 40% of remote work, and an alternative work schedule program which provides a day off every other Friday. Join our team of 1,300+ employees as we grow from Virginia to Colorado. Learn more about working here at Working at Freese and Nichols.

Freese and Nichols is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Freese and Nichols is a professional planning, consulting and engineering firm serving clients across the United States. With client service and continuous improvement in mind, we plan, design and manage sustainable water and infrastructure projects.