Marketing & Communications Coordinator

Hart Howerton; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading design firm in San Francisco is seeking a Marketing & Communications Coordinator to enhance their branding and communication efforts. The role involves creating proposals, managing marketing materials, and collaborating with leadership. Ideal candidates will possess strong writing skills, organizational abilities, and a passion for architecture and design. This entry-level position offers a dynamic work environment and opportunities for professional growth.

Benefits

Medical, Dental and Vision Insurance

Retirement Savings Plan: 401(k)

Discretionary Year-End Staff Bonus

Paid Time Off (PTO) and Annual Holidays

Professional Development Program/Funds

Healthy Living Wellness Stipend

Summer Hours

Qualifications

• 2-4 years of professional experience in related fields.
• Exceptional writing, proofreading, and communication skills.

Responsibilities

• Support new business development by coordinating the proposal process.
• Assist in creating written marketing content such as press releases and project descriptions.
• Manage multiple projects in a fast-paced environment.

Skills

Organizational Skills

Analytical Skills

Writing

Communication

Problem Solving

Education

Bachelor’s degree

Tools

MS Office Suite

Adobe Creative Suite

WordPress

Job description

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Marketing & Communications Coordinator – San Francisco

Position Summary

The Marketing & Communications Coordinator is a dual-role position responsible for both coordinating and producing proposals and marketing materials. This role collaborates with the firm's Managing Principal, Marketing Director, and leadership team to develop and update original written content for marketing and communication collateral. The Coordinator will also manage award submissions and maintain internal and external communication programs. The ideal candidate will have a passion for writing, strong organizational and analytical skills, an interest in architecture and design, the ability to manage multiple deadlines, and the capacity to work both independently and as part of a team.

Reporting Structure

Reports to the Managing Principal (SF) and the Senior Director of Marketing (NY).

Job Responsibilities

• Support firm-wide initiatives to strengthen the company’s branding and identity across all marketing materials and messaging, including client proposals, brochures, presentations, posters, digital media, PR materials, mailers, infographics, award submissions, and exhibitions.
• Assist in creating written marketing content such as firm profiles, history, award submissions, press releases, and project descriptions.
• Deliver high-quality work within deadlines, efficiently managing time and balancing multiple projects in a fast-paced environment.
• Develop and apply knowledge of the architecture, design, and real estate sectors to enhance and strategically guide marketing efforts.
• Ensure quality control across all marketing initiatives.

Proposal Coordination and Production

• Support new business development by coordinating the proposal process, from qualifications and proposal submission to project award.
• Produce portfolio/qualifications, proposals, brochures, and award submissions.
• Conduct research on potential clients to inform marketing materials, including proposals, presentations, and qualifications.
• Develop and/or edit firm profiles, approaches, and content to support proposals and portfolio/qualifications.

Writing and Communication

• Assist in developing firm marketing materials by compiling existing content and drafting original text, identifying key concepts and points that add value.
• Collaborate with the Marketing Director and firm leadership to create written content, including press releases, award submissions, general marketing copy, firm profiles, and project descriptions.
• Write, edit, and publish content tailored to various social media platforms, working with the Marketing Director and leadership to manage daily posts and maintain engagement across channels.
• Update the website with news, new projects, and other relevant content.
• Maintain and upload information to internal communication systems, including the firm’s intranet and image database (Open Asset).

Role Qualifications

• Bachelor’s degree and 2-4 years of professional experience, preferably in architecture, design, construction, hospitality, marketing, or a related consulting field.
• Ability to identify key messages and effectively communicate unique selling points.
• Exceptional writing, proofreading, and communication skills.
• Strong organizational, time management, and multitasking abilities.
• Capable of working both independently and collaboratively in a team environment.
• Skilled in working with colleagues, clients, and external contacts at all levels.
• Interest in architecture and design.
• Proficient in MS Office Suite, WordPress, Adobe Creative Suite (particularly InDesign), and familiarity with website and CRM platforms is a plus.
• Strong problem-solving, organizational, and responsibility-driven approach.

The salary range for this position is $80,000-$100,000.

Our Mission:

To apply an interdisciplinary, sustainable and environmentally responsive approach to design that fulfills the full potential of our client’s objectives while enriching the lives of our staff and stakeholders.

Culture

We think differently. We work differently. We have annual summer outings and holiday gatherings, semi-annual employee surveys, breakfast meetings with senior leaders, thank you lunches after deadlines, $100 spot bonus program to acknowledge those that have gone above and beyond and special recognition events for our employees.

Medical, Dental and Vision Insurance

Retirement Savings Plan: 401(k)

Discretionary Year-End Staff Bonus

Paid Time Off (PTO) and Annual Holidays

Professional Development Program/Funds

Healthy Living Wellness Stipend

Summer Hours

For consideration in the SF office, please submit your resume and portfolio directly by email to Human Resources, Miranda Duggan at [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Writing/Editing, and Art/Creative

• Industries

  Design Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Pension plan

Disability insurance

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