Marketing Assistant

Drummond Woodsum; Portland (ME); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Flexible Spending Account

Paid Time Off

401(k) options

Paid parental leave

Job summary

Drummond Woodsum, based in Portland, Maine, seeks a full-time Marketing Assistant to support the Marketing Director and team. The role includes administrative duties, CRM upkeep, campaign support, and collaboration with vendors to maintain an effective online presence.

The ideal candidate brings an associate degree or relevant experience, familiarity with social media, HubSpot, Wordpress, and strong org skills to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate degree in business or marketing or relevant experience.
• Proven marketing experience, preferably in a law firm or professional services.
• High degree of initiative, organization, and ability to effectively manage multiple priorities in a fast-paced, deadline-driven, and detail-oriented work environment.
• Familiarity with social media platforms, as well as HubSpot and Wordpress.
• Ability to work collaboratively with internal and external clients.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to the Marketing Director and marketing team including scheduling meetings/events, running errands, handling mail, processing expenses and other tasks.
• Maintain and update cloud-based CRM database for accurate client information.
• Support mass mailing campaigns by exporting contact data and filtering eligible mailing lists.
• Manage marketing department email inbox and monitor firm websites for timely user communication and issue resolution.
• Process and monitor product orders, ensuring timely communication with clients and coordination with finance for invoicing.
• Collaborate with external vendors to keep websites current and address issues for positive user experiences.
• Provide reporting support for key marketing metrics, including events, social media, media, budgets, and website traffic.
• Post content on firm website, assist with social media and online directory updates and contribute to legal industry surveys.
• Manage event supplies stock, inventory tracking, and reorders, ensuring organized unpacking and restocking after events.
• Organize and schedule Drummond Woodsum Enterprises Board meetings, prepare and distribute budget updates, meeting minutes and summaries.
• Ensure timely submission of CLE materials for presenter accreditation.
• Assist in submitting nominations for legal market rankings.
• Track firm sponsorships and coordinate associated deliverables.
• Assist in updating and maintaining marketing documentation, databases, media assets, and reports.

Skills

Marketing experience

Initiative

Organization

Collaboration

Social media familiarity

Education

Associate degree in business or marketing

Tools

HubSpot

Wordpress

Microsoft Office

Job description

Marketing Assistant

Portland, Maine

Drummond Woodsum is seeking a full-time assistant to join its Marketing team. The Marketing team is responsible for promoting the firm’s brand, management of its digital marketing presence, event planning and coordination, and public/client relations. This position will be responsible for providing a wide range of internal and external marketing initiatives.

Responsibilities:

• Provide administrative support to the Marketing Director and marketing team including scheduling meetings/events, running errands, handling mail, processing expenses and other tasks
• Maintain and update cloud-based CRM database for accurate client information
• Support mass mailing campaigns by exporting contact data and filtering eligible mailing lists
• Manage marketing department email inbox and monitor firm websites for timely user communication and issue resolution
• Process and monitor product orders, ensuring timely communication with clients and coordination with finance for invoicing
• Collaborate with external vendors to keep websites current and address issues for positive user experiences
• Provide reporting support for key marketing metrics, including events, social media, media, budgets, and website traffic
• Post content on firm website, assist with social media and online directory updates and contribute to legal industry surveys
• Manage event supplies stock, inventory tracking, and reorders, ensuring organized unpacking and restocking after events
• Organize and schedule Drummond Woodsum Enterprises Board meetings, prepare and distribute budget updates, meeting minutes and summaries
• Ensure timely submission of CLE materials for presenter accreditation
• Assist in submitting nominations for legal market rankings
• Track firm sponsorships and coordinate associated deliverables
• Assist in updating and maintaining marketing documentation, databases, media assets, and reports

Qualifications:

• Associate degree in business or marketing or relevant experience
• Proven experience in marketing, preferably in a law firm or professional services setting
• High degree of initiative, organization, and ability to effectively manage multiple priorities in a fast-paced, deadline-driven, and detail-oriented work environment
• Familiarity with social media platforms, as well as HubSpot and Wordpress
• Ability to work collaboratively with internal and external clients
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)

What We Offer:

At Drummond Woodsum we are committed to the growth and development of our employees. Our focus is geared toward fostering a culture where you can work with and learn from diverse individuals, explore and expand your capabilities, and are valued for the contributions and perspectives you bring. We’re committed to providing our team members with the support they need to thrive both personally and professionally. Employees of Drummond Woodsum enjoy an active firm culture with opportunities to participate in internal committees, firm gatherings, and community volunteer activities.

Our Benefits Include:

• Medical insurance: Choose from two plans, including an HSA-eligible option
• Flexible Spending Account options, including dependent care
• Dental and vision insurance
• Group life insurance, with the option to purchase additional coverage for yourself and eligible dependents
• Firm-paid premiums for short-term disability, long-term disability, and paid family and medical leave coverage
• Traditional and Roth 401(k) options, with a long history of the firm making profit sharing contributions for the benefit of 401(k) Plan participants
• 12 weeks of paid parental leave
• 11 paid holidays
• Paid Time Off
• Professional Development Opportunities
• Paid volunteer opportunities during the firm’s annual community volunteer week