Marketing and Proposal Coordinator- Southwest

SWCA Environmental Consultants; United States; Hybrid; USD 66,000 - 90,000; Full time

Job summary

SWCA Environmental Consultants is seeking a Marketing and Proposal Coordinator to lead pursuit efforts and craft compelling client-focused narratives across environmental opportunities in the Southwest. The role interfaces with technical experts and operations leaders to drive strategic capture and proposal development.

The position supports remote, hybrid, or office work with occasional travel to Pacific or Mountain time zones.

Qualifications

• Knowledge of pursuit lifecycle from planning to submission.
• Excellent writing, editing, and proofreading skills.
• Ability to turn input from multiple contributors into client-focused content.

Responsibilities

• Lead pursuit processes from start to finish, coordinating proposals and business development efforts.
• Develop pursuit strategy and content with market research guidance.
• Mentor junior team members and guide Marketing Specialists.
• Ensure all marketing activities comply with legal standards and SWCA quality requirements.
• Write non-technical content for proposals and marketing materials.

Skills

Proposal coordination

Project management

Writing & editing

Client-focused content

Team collaboration

Microsoft Word

Adobe InDesign

Vantagepoint CRM

AI-enabled research tools

Proposal automation

Education

Bachelor's degree preferred

Tools

Adobe Creative Suite (InDesign)

Vantagepoint CRM

AI-enabled research tools

Proposal automation tools

Job description

About The Opportunity

Are you a strategic thinker who thrives on transforming complex ideas into winning proposals?

SWCA Environmental Consultants is seeking a Marketing and Proposal Coordinator (HR Title: Marketing Coordinator) to join our Southwest team.

In this role, you will be a partner who brings an ownership mindset to every pursuit. Because SWCA is 100% employee-owned, our team members don't just execute tasks; we take direct responsibility for our collective success. Working alongside our technical experts and operations leaders, you’ll take ownership of positioning and pursuing some of our most critical environmental opportunities across the region.

This role spans the entire pursuit lifecycle. From initial capture planning and strategy to proposal development, interview prep, and post-submission lessons learned, you will be the engine that keeps complex pursuits moving forward. Success in this role means helping SWCA pursue the right opportunities, develop compelling, client-focused narratives, and fuel our regional growth with critical environmental wins.

This full-time, salaried, non-exempt, and regular (with benefits) position that offers flexibility to work remotely, in a hybrid capacity, or from an SWCA office. Priority will be given to candidates in Pacific or Mountain time zones who can occasionally travel to offices for on-site collaboration. The role may require occasional evening or weekend work to meet critical deadlines. Office locations supported: Phoenix, Tucson, Flagstaff, Arizona, and Las Vegas and Reno, Nevada.

Application deadline: Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates are identified. This position may close without prior notice once a strong candidate pool is established.

What you will accomplish

• Leads processes or projects within Marketing & Pursuit Resources from start to finish, under general supervision, including coordinating pursuits, proposals, and business development efforts.


• Demonstrates strong technical proficiency in pursuits strategy and development, including knowledge of fundamental theories, practices, procedures, and concepts.


• Supports leaders in strategy development, relying on experience and market research to guide strategic decision making within the area of expertise.


• Makes decisions within guidelines and policies that impact the employee's priorities to meet deadlines and works with management to determine priorities when capacity issues arise.


• Delegates tasks to Marketing Specialists while maintaining appropriate oversight.


• Ensures all marketing activities and materials comply with legal standards, ethical practices, and SWCA's quality requirements, conducting reviews and audits to maintain high standards of marketing excellence.


• Provides guidance and mentoring to junior level staff and may guide and/or mentor new team members.


• Writes non-technical content for pursuits/proposals and marketing materials.


• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.


• Performs related work as assigned.

Minimum Qualifications

Knowledge normally obtained through post-secondary education or training; bachelor's degree preferred. Three years of relevant, progressively responsible experience. Five years of related experience is preferred; or any equivalent combination of experience, performance, training, and/or education.

Experience And Qualifications For Success

• Experience coordinating or leading proposals, pursuits, or business development efforts in an architecture, engineering, construction, or another technical professional services environment.


• Strong understanding of the pursuit lifecycle from planning and kickoff through content development, reviews, production, and submission.


• Excellent writing, editing, and proofreading skills, with the ability to turn input from multiple contributors into clear, compelling, client-focused content.


• Strong project management, organization, and attention to detail, including the ability to manage multiple priorities, contributors, and deadlines, identify issues early, and seek support or direction when needed.


• Confidence, initiative, and collaborative approach when working with technical professionals, client developers, and leaders to facilitate discussions, gather information, and keep pursuit teams moving.


• Advanced Microsoft Word skills and proficiency with Adobe Creative Suite, including InDesign.


• Experience using Vantagepoint or a comparable CRM and marketing information system, along with AI-enabled tools for research, content development, information retrieval, or other pursuit activities.


• Experience using proposal automation, content management, AI, or similar tools to improve proposal workflows, content reuse, research, or team efficiency.


• Experience in environmental consulting, architecture, engineering, construction, or another technical professional services industry, with familiarity with Southwest markets.

Pay Range

SWCA is committed to salary equity and transparency. The expected pay range for this remote-based position is $66,144.00 to $90,286.56 per year. Actual pay may vary based on experience, qualifications, geographic location, and other factors permitted by law. Eligible employees may also receive performance based bonuses.

Closing

If you need accommodation due to a disability, please contact [e-mail] or call 1 480 581 5378. If you require assistance with the application process, please contact [e-mail].

Use of Technology in Hiring

SWCA may use approved technology, including AI-assisted tools, to support parts of the application and recruiting process. All selection and hiring decisions are made by SWCA employees, and candidates are not selected or rejected by automated systems. We are committed to a fair, transparent, and human-centered hiring experience.

Candidate Use of AI

Candidates may use AI tools to help prepare application materials and interviews. However, all application materials, assessments, and interview responses must accurately reflect their own experience, skills, and qualifications. AI must not be used to fabricate experience, complete assessments on their behalf, or otherwise misrepresent their background or abilities.

Equal Opportunity Employer

SWCA Environmental Consultants is an Equal Opportunity Employer. We encourage applications from women, minorities, veterans, and individuals with disabilities. We are committed to creating an inclusive workplace where all employees can thrive.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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