Marketing and Proposal Coordinator

systrausa; New York (NY); On-site; USD 64,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Vacation/holidays/sick time

401(k) with employer match

Short/long-term disability

Commuter assistance program

Tuition reimbursement

Job summary

SYSTRA USA is seeking a Marketing and Proposal Coordinator in its New York office. This role supports the Marketing Department in producing proposals, brochures, presentations, internal/external communications, newsletters, website updates, and events.

Responsibilities include developing bid materials, maintaining qualification databases, and coordinating with prime and subconsultants. The position requires at least two years in writing marketing proposals within A/E/C or professional services,

Qualifications

• Minimum of two years of experience in writing marketing proposals.
• BA/BS in Business Administration or related field required.
• Excellent oral and written English communications skills.
• Ability to manage assigned proposals and meet deadlines.
• Willingness to travel to all SYSTRA office locations.

Responsibilities

• Assist in identifying upcoming pursuits and develop win strategies.
• Develop bid response materials and qualification packages.
• Coordinate with primes and subconsultants for qualification materials.
• Prepare presentations and interview strategy.
• Develop and maintain marketing materials: firm overviews, project descriptions, resumes, writeups.
• Organize industry conferences and events for senior staff.
• Update website content and social media profiles.

Skills

Proposal writing

Marketing coordination

English communications

Attention to detail

Time management

Travel readiness

Education

BA/BS in Business Administration or related field

Tools

Adobe InDesign

Illustrator

Photoshop

MS Word

PowerPoint

Excel

Outlook

Job description

SYSTRA is a global leader in the mass transit and railroad industries. SYSTRA USA has a presence in multiple geographic locations across the country: New York (Headquarters), New Jersey, Philadelphia, Los Angeles, and Washington, DC. SYSTRA has been a dominant force in US railroad operations for more than 30 years. Globally, our firm has implemented railroad engineering projects in over 150 countries.

We are currently seeking a Marketing and Proposal Coordinator in ourNew York office.

This position assists in the Marketing Department in coordinator and production of proposals, marketing brochures and materials, presentations, internal and external company communications, as well as newsletters, website, events and other corporate marketing efforts.

Responsibilities:

1. Proposals (REQ's, RFP's, LOI's, SOQ's): assist in identifying upcoming pursuits, guide senior staff in developing win strategies/plans; responsible for developing bid response materials, including qualification packages (technical writeups, resumes, project sheets, graphics); coordinate with prime and subconsultants firms in gathering qualification materials, ensuring a final polished, concise, error-free-client-ready package.
2. Form/Databases: maintain databases and populate SF254/255, SF330 and forms, required by client agencies, as part of the proposal qualifications.
3. Presentations: prepare presentations and develop strategy for project interviews.
4. Qualification materials: develop and continuously update standard marketing database materials such as firm overviews, project descriptions, team resumes, technical writeup library.
5. Communications: develop materials for internal and external communications, including: award submissions, newsletters, blogs and advertisements on intranet, website and social media pages.
6. Industry conferences/tradeshows: organize registrations, and coordinate materials and displays for business development events for senior staff, including networking events, conferences and golf outings.
7. Website: update and write content for SYSTRA USA website (new website to be developed).
8. Social media: maintain and update profile, and continuously post news on LinkedIn, Twitter, Facebook, etc.

Qualifications:

1. BA & BS in Business Administration, or related field (equivalent work experience will be considered in lieu of bachelors.
2. Minimum of two (2) years of experience in writing marketing proposals, preferably in an A/E/C or professional services firm; however, in the Transportation industry is preferred.
3. Excellent oral and written English communications skills.
4. Manage assigned proposals, completing them on time and within budget.
5. Be available and committed to work more than 40 hours as necessary to meet deadlines.
6. Positive, proactive attitude and the ability to organize, think creatively, communicate effectively, multitask with extreme attention to detail and work effectively in teams or independently.
7. Ability to prioritize multiple initiatives and manage to time, budget and other expectations.
8. Exceptional written and verbal communication skills.
9. Proficiency in the following software programs: PC desktop publishing and database applications, including Adobe InDesign (highly preferred), Illustrator, Photoshop; MS Word, PowerPoint, Excel and Outlook; and ability to quickly learn software programs.
10. Familiarity with a personal computer and how to connect peripheral equipment such as monitor, docking stations, keyboard, mouse, etc. in various locations other than personal work station such as conference rooms.
11. Willingness and ability to travel to all SYSTRA office locations.

SYSTRA offers a range of competitive benefits including health insurance, life insurance, vacation/holidays/sick time, 401(k) with employer match, short-term/long-term disability, commuter assistance program, tuition reimbursement, and more!

SYSTRA is an Equal Opportunity Employer.