Marketing and Events Specialist

Aqua Aerobic

Loves Park (IL)

On-site

USD 36,000 - 44,000

Full time

3 days ago

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Benefits offered by this job

Medical (prescription coverageIncluded

Dental

Vision

Life Insurance

Short Term Disability

Long term Disability

Accidental Death and Dismemberment

Business Travel Insurance

Paid Parental Leave

Medical Flexible Spending

Dependent Care Flex Spending

Lifestyle Spending Account

EAP

401k plus 3% match– both pretax and +

Profit sharing

Bonus

Summer Hours

Paid Christmas Shutdown

Paid Volunteer Hours

Vacation & Paid Leave for All Workers

Vacation Purchase Program

Tuition Reimbursement

Telecommuting up to 2 days a week

Flex work schedule

Identity Theft Protection

Job summary

Aqua-Aerobic Systems, Inc. in Loves Park, IL is seeking a Marketing and Events Specialist to coordinate the company’s Seminar Program, travel, and communications both internal and external. You will help organize annual tradeshows, manage registrations, and support sales and marketing initiatives.

The role involves coordinating events across national and regional conferences, tracking inventory, and assisting with the AquaGear store and webinar programs. Travel up to 25% is required.

Qualifications

Bachelor’s degree plus 3 years of marketing experience including marketing, event planning, or travel coordination.
Experience organizing, tracking registrations, and moderating online webinars using Zoom and Teams.
Proven history of working with tradeshow decorators, ordering furnishing, and scheduling.
Event planning experience with vendors, budgets and timelines.
Proficient with Microsoft Office and AI productivity tools.
Strong written and verbal communication skills.
Ability to travel 25%.

Responsibilities

Coordinate Seminar Program including travel, hotel, meals and entertainment.
Coordinate annual tradeshow calendar and logistics.
Provide sales and marketing support with communications to customers, reps, and staff.
Prepare expense reports and maintain inventories.
Assist with national tradeshows (WEF, ACE) logistics.
Maintain inventory of seminar supplies and marketing materials.
Support AquaGear online store management and reporting.
Coordinate photos for employees and manage webinar program tasks.
Schedule and conduct facility tours and R&D center visits.

Skills

Marketing experience

Event planning

Travel coordination

Zoom webinars

Teams webinar platforms

Tradeshow coordination

Microsoft Office

AI tools

Communication skills

Willingness to travel

Education

Bachelor’s degree

Tools

Zoom

Teams

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Marketing and Events Specialist

Loves Park, IL, US

Salary Range: $25.96 To $32.00 Hourly

Protecting the World’s Water.

Since 1969, Aqua-Aerobic Systems, Inc. has led the water and wastewater treatment industry by providing advanced solutions in aeration and mixing, biological processes, cloth media filtration, membranes, PFAS solutions, disinfection and process control. As an applied engineering company serving both municipal and industrial customers, we work collaboratively with consulting engineers, owners, plant managers and operators to design and manufacture the best treatment solution with the lowest lifecycle cost. Our “Customer for Life” philosophy ensures that every customer will receive unparalleled service before, during and after the installation of Aqua-Aerobic products. Protecting the World’s Water. It’s our mission - powered by People and driven by Innovation.

The Marketing and Events Specialist will have responsibility for full coordination of the company’s Seminar Program including travel, hotel, meals and entertainment, internal and external communications as well as Parents Day and other special events that are scheduled. This position will be involved in the coordination of annual tradeshows including registration, logistics and related communications. The Marketing and Events Specialist will provide sales and marketing support in various areas with communications to customers, reps and internal staff. The role will also have administrative tasks which include preparing expense reports and maintaining inventories.

This position will be onsite at Aqua-Aerobic Systems, Inc. in Loves Park, IL.

Essential Duties and Responsibilities

Coordination of Process & Product Application seminars, project seminars, regional/specialty seminars, installation visits and rep training seminars. Essential duties include: airline reservations, hotel, food and beverage, ground transportation, assembling seminar materials and all communications with customers, reps, vendors and internal personnel.
Assist with Parents Day as well as any other special events that are scheduled.
Coordinate all tasks associated with executing annual tradeshow calendar including: regional, state and specialty conferences by securing exhibit space, coordinating exhibit materials, sponsorships, booth staff registration and handling all logistics with freight, banner inventory and maintain annual tradeshow calendar.
Assist with coordination of national tradeshows (WEF, ACE): to include hotels, meals and entertainment, registrations and internal and external communications.
Monitor and maintain inventory of seminar and department supplies including but not limited to kitchen supplies, promotional items and literature inventory.
Track and record all new reps with onboarding e-package and sending cloth kits, 1-Min app registration, updating e-mail distribution lists and responding to rep requests for literature and other marketing materials.
Facilitate the company’s AquaGear online store including; adding/deleting merchandise, working with vendor on pricing, order follow-through/distribution and administrative reporting and handling invoices.
Order and distribution of sales awards, trophies, name tags and specialty engraving.
Renew state association and corporate memberships as required.
Coordinate head and shoulder photography for new or promoted employees within S&M group or others upon request.
Assist with administrative tasks associated with the company’s Aqua TechTalk webinar program including exporting attendance lists, distribution, internal and external communications.
Facilitate scheduling and tours of wastewater treatment facilities and Research & Technology Center.
Assist with other tasks and special projects as directed.

Usual office working conditions with moderate noise such as computers and printers, telephones and copy machines. Some exposure to local wastewater plant during seminars. Periodic over-night travel related to tradeshows and remote seminars along with occasional after-hours commitments for events and business functions outside standard office hours.

Minimum Qualifications

Bachelor’s degree plus 3 years of marketing experience including marketing, event planning, or travel coordination or any equivalent combination of training and experience .
Prior experience with organizing, tracking registrations, and moderating online webinars using Zoom and Teams webinar platforms.
Proven history of working with tradeshow decorators, ordering furnishing, and scheduling
Previous event planning experience including working with vendors, budgets and timelines
Must be proficient with Microsoft® Office
Proven history of utilizing AI tools to increase productivity
Strong written and verbal communication skills.
Ability to travel 25%

Salary Range: $25.96 to $32.00 per hour

Benefits Include: