Marketing and Events Coordinator

Modern Luxury; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Voluntary insurance (Dental, Vision, L

Flexible Spending Accounts (FSA)

Commuter Benefits

401(k) plan

Paid time off and paid holidays

Job summary

Modern Luxury is seeking a Marketing and Event Coordinator in Philadelphia to plan and execute events, develop marketing programs for advertisers and readers, and enhance the brand identity of our magazines.

The role involves coordinating event collateral, managing sponsor relationships, calendar, and budgets, and ensuring on-site excellence across many market events. Candidates should be highly organized, proactive, and able to handle multiple projects in a fast-paced environment.

Qualifications

• Two years of event planning and logistics experience, preferably in media.

Responsibilities

• Coordinate and execute events for Modern Luxury in Philadelphia.
• Develop event ideas and lead execution of events in the market.
• Oversee all event collateral (invitations, signage, Splash RSVP system, recap materials, step & repeat, flower walls, etc).
• Lead or assist as point of contact for event sponsors
• Manage the calendar of events
• Manage all added value requests for Philadelphia Modern Luxury publications
• Attend all in market events
• On-site execution from packing, shipping pre-event to set up and break down at venue post event as needed
• Project manage onsite promotional elements at events (e.g. signage such as cover blow ups, step and repeat, etc)
• Assist sales staff with added value proposals
• Oversee all sales collateral (sell sheets, recaps)
• Oversee all in-book promotions including special sections and promotional pages
• Coordinate and manage all special sections including scheduling photoshoots, working with editors, trafficking materials, and meeting tight deadlines
• Research and secure new trade vendors (caterers, florists, event designers, lighting, sound, etc.)
• Assist with coordinating vendors, insurance, contracts, etc.
• Participate in creating and maintaining necessary planning documents (e.g. event calendar, photographer tracking, and staffing)
• Ensure Modern Luxury events are activated with consistency and meet brand and event guidelines to maximize experiential excellence
• Collect and process invoices for any marketing needs (photographers, 3rd party vendors, etc.)
• Assist with P&L and P&L approval process
• Handle marketing collateral for local publications (invitations, house ads, e-blasts, program ads, menus, event slideshows, etc.)
• Assist with collecting and coordinating in-book promotional materials (About Town, Top 5, Not to Be Missed, Invited, house ads)
• Coordinate all media sponsorship deliverables (trade contracts, delivery of magazines, program ads, online and in-book promotions, post-event coverage, social media)
• Coordinate national marketing initiatives (aka "Special Advertising Sections"). Responsibilities include coordinating with photographers and editors, connecting with Publishers and sales people from various markets, managing timelines, connecting with clients for approvals on creative
• Assist with trafficking special sections including scheduling and material organization

Skills

Event planning

Organization

Multitasking

Team orientation

Independent work

Job description

Location: Philadelphia, Pennsylvania

Purpose

Modern Luxury, the largest publisher of regional magazines in the country, is actively seeking a Marketing and Event Coordinator to join our Philadelphia team. This position is responsible for event planning and execution, building valuable marketing programs for our advertisers and readers and developing the brand identity of our magazines. This individual will also oversee event opportunities and sales and marketing collateral. The ideal person must be able to manage simultaneous projects and timelines, highly organized, strategic, work independently, and outgoing.

Responsibilities

Responsibilities would include:

• Responsible for coordinating and executing events for Modern Luxury for Philadelpia.
• Develop event ideas and lead execution of events in the market.
• Oversee all event collateral (invitations, signage, Splash RSVP system, recap materials, step & repeat, flower walls, etc)
• Lead or assist in being the point of contact for event sponsors
• Manage the calendar of events
• Manage all added value requests for Philadelphia Modern Luxury publications
• Attend all in market events
• On-site execution from packing, shipping pre-event to set up and break down at venue post event as needed
• Project manage onsite promotional elements at events (i.e. signage such as cover blow ups, step and repeat, etc)
• Assist sales staff with added value proposals
• Oversee all sales collateral (sell sheets, recaps)
• Oversee all in-book promotions including special sections and promotional pages
• Coordinate and manage all special sections including scheduling photoshoots, working with editors, trafficking materials, and meeting tight deadlines
• Research and secure new trade vendors (caterers, florists, event designers, lighting, sound, etc.)
• Assist with coordinating vendors, insurance, contracts, etc.
• Participate in creating and maintaining necessary planning documents (e.g. event calendar, photographer tracking, and staffing)
• Ensure Modern Luxury events are activated with consistency and meet brand and event guidelines to maximize experiential excellence
• Collect and process invoices for any marketing needs (photographers, 3rd party vendors, etc.)
• Assist with P&L and P&L approval process
• Handle marketing collateral for local publications (invitations, house ads, e-blasts, program ads, menus, event slideshows, etc.)
• Assist with collecting and coordinating in-book promotional materials (About Town, Top 5, Not to Be Missed, Invited, house ads)
• Coordinate all media sponsorship deliverables (trade contracts, delivery of magazines, program ads, online and in-book promotions, post-event coverage, social media)
• Coordinate national marketing initiatives (aka "Special Advertising Sections"). Responsibilities include coordinating with photographers and editors, connecting with Publishers and sales people from various markets, managing timelines, connecting with clients for approvals on creative
• Assist with trafficking special sections including scheduling and material organization

Desired Skills & Experience

Ideal candidate will have:

• A minimum of two years experience in event planning and logistics, preferably at a media company
• Strong organization skills
• Ability to multi-task and handle diverse projects, tight timelines, and rigid deadlines
• A desire to work in a fast-paced, team environment
• Outgoing, can-do attitude
• An insatiable desire to create and develop new ideas that add value for our advertisers and readers
• Able to work independently and proactively
• MUST live in Philadelphia.

Benefits

Full-time employees are eligible for the following:

• Medical insurance
• Voluntary insurance (Dental, Vision, STD, LTD, Life, AD&D)
• Flexible Spending Accounts (FSA)
• Commuter Benefits
• 401(k) plan
• Paid time off and paid holidays

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Disclaimer

This job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.