Marketing and Events Coordinator

Vistex; Chicago (IL); Hybrid; USD 45,000 - 53,000; Full time

Benefits offered by this job

Healthcare plan

401(k)

Paid time off

Volunteer days

Job summary

Vistex is seeking a Marketing and Events Coordinator to support a range of marketing initiatives, coordinate internal and external events, manage logistics, and collaborate with teams across the organization. This role is full-time, hybrid in Hoffman Estates, IL, with travel 2-3x per year and an emphasis on lead generation support and administrative duties.

Candidates typically have 2+ years in marketing/event roles, strong MS Office skills, and solid communication and project management

Qualifications

• Education Required Associates or better in Marketing.
• Preferred Bachelors or better in Marketing or related field.
• Experience Required 2 years: Experience as a Marketing and Events Coordinator or similar.

Responsibilities

• Coordinate day-to-day Marketing activities and communications, assist with event-related details and materials, organize and manage department inventory, and provide support for departmental projects and initiatives.
• Help coordinate and support pre- and post-event activities for tradeshows, conferences, webinars, sponsorships, and internal company events.
• Support the promotion and collaboration of events to drive attendance and participation.
• Maintain records of marketing expenses, invoices, contracts, and correspondence.
• Assist with event logistics, booth materials, and promotional items in compliance with event timelines.

Skills

Marketing coordination

Event management

MS Office

PowerPoint

Excel

Communication skills

Time management

Education

Associates in Marketing

Bachelor's in Marketing or related field

Tools

MS Office

PowerPoint

Excel

Teams

Job description

Description

Vistex solutions help businesses take control of mission critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. Vistex solutions are supported by AI capabilities that help turn complexity into insight and action. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs.

As the Marketing and Events Coordinator, you’ll support a variety of marketing and event activities, including coordinating internal, customer, and online events, as well as other Marketing department initiatives. You’ll collaborate with teams across the organization to execute event details, support lead generation efforts, and assist with day-to-day administrative responsibilities across the department. The Marketing and Events Coordinator reports to the Events Manager.

Responsibilities

• Coordinate day-to-day Marketing activities and communications, assist with event-related details and materials, organize and manage department inventory, and provide support for departmental projects and initiatives.
• Help coordinate and support pre- and post-event activities for tradeshows, conferences, webinars, sponsorships, and internal company events.
• Support the promotion and collaboration of events to drive attendance and participation.
• Maintain records of marketing expenses, invoices, contracts, and correspondence.
• Assist with event logistics, booth materials, and promotional items in compliance with event timelines.
• Coordinate employee staff resources for events.
• Maintain event tracking spreadsheets and event calendars.
• Develop relationships with internal stakeholders, partners and vendors and research events for participation.
• Provide clear event briefs, timelines, staffing plans and key details to stakeholders.
• Support multiple events at different stages of planning without losing sight of deadlines or details.
• Assist with travel arrangements including hotel block reservations and attendance tracking.
• Procure and track promotional items and event inventory.
• Provide administrative support for marketing department as needed.

Compensation

The compensation for this position is $45K - $53K annually.

Base pay will vary depending on factors, including but not limited to, a candidate’s location, job-related knowledge, skills and work experience.

The compensation package may also include incentive compensation opportunities in the form of discretionary annual bonus.

• Vistex provides highly competitive benefits including comprehensive healthcare plan, 401(k) and paid time off, including paid volunteerism days!

About us

Vistex solutions help businesses take control of mission critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. Vistex solutions are supported by AI capabilities that help turn complexity into insight and action. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs.

Travel Required

Yes. 2-3X per year

Qualifications

• Education Required Associates or better in Marketing.
• Preferred Bachelors or better in Marketing or related field.
• Experience Required 2 years: Experience as a Marketing and Events Coordinator or similar.
• Experience with event coordination, show management, or administrative support.
• Ability to manage large sets of event-related data including registrants, schedules, and logistics.
• Proficiency with MS Office.
• Strong communication skills and a hands on approach to event support, strategy, processes and execution.
• Takes initiative, anticipates needs, and independently follows through on tasks and responsibilities.
• Ability to manage multiple projects and meet deadlines while proactively communicating progress, questions and blockers.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to work independently and under pressure.
• Project management and communication skills.
• Proficiency with technology and project management tools, including Microsoft Office, PowerPoint, Excel, and Teams.
• Preferred Experience in B2B SaaS a plus.

Full-Time

Hybrid

Hoffman Estates, IL 60169, USA

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.