Marketing and Event Coordinator

Kimley-Horn; Raleigh (NC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Retirement plan

Health coverage

Time off and flexible scheduling

Professional development

Job summary

Kimley-Horn is seeking a Marketing and Event Coordinator to join our Firmwide Communications team in Raleigh, NC. The role plans and coordinates participation at national conferences and supports content creation for internal and external audiences.

The ideal candidate blends planning, marketing, and communication skills with a willingness to travel. This is not a remote position, and collaboration with subject matter experts is essential.

Qualifications

• Strong interpersonal skills with ability to work with people at all levels.

Responsibilities

• Coordinate engagement and participation at national conferences.
• Align event activities with business goals to maximize ROI.
• Develop proposals for speaker presentations, white papers, and awards.
• Liaise with industry organizations for events and marketing opportunities.
• Write and edit content for intranet, website, and social media.
• Handle registration, travel, materials, RSVPs, and deadlines for events.
• Promote conference involvement with social media and web content.
• Manage projects independently and delegate tasks as needed.

Skills

Interpersonal skills

Verbal and written communication

Organization and multitasking

Detail orientation

MS Office proficiency

Self-motivation

Travel coordination

Education

Four-year degree

Tools

MS Office

Job description

Overview

Ranked as one of Fortune Magazine’s “100 Best Companies to Work For,” Kimley-Horn prides itself on hiring high-achieving, dedicated, and reliable professionals. Our employees know Kimley-Horn as a great place to work where our core purpose is to provide an environment for our people to flourish.

We are seeking a Marketing and Event Coordinator to join our Firmwide Communications team in Raleigh, NC. This position plans and coordinates Kimley-Horn’s participation at national A/E/C industry conferences and assists the Communications team with various responsibilities, as needed. The ideal candidate will have a mix of planning, marketing, and communication skills to support assigned conferences and identify, develop, and produce related content for internal and external audiences. Applicants should be professional, self-motivated, and have a passion for providing high-quality support. Some travel is required.

This is not a remote position.

Responsibilities

• Work with Kimley-Horn conference attendees to coordinate engagement and effective participation and activities at national conferences
• Understand business goals to prepare event activities in a way to maximize company ROI
• Collaborate with subject matter experts to develop proposals for speaker presentations, white papers, project awards, and other marketing content
• Liaise with industry organizations regarding upcoming events, partnership, and marketing opportunities
• Write and edit content for intranet, external website, social media platforms, award submittals, and other channels as needed
• Coordinate event-related needs such as registration and travel reservations, tracking RSVPs, ordering promotional materials, tracking deadlines, gathering information and images for the company website, researching and securing event venues, developing marketing materials, data entry, and other department activities, as needed
• Partner with social media manager and web strategist to promote conference involvement (i.e. speakers, booths, awards) and other marketing activities
• Manage projects independently and delegate tasks effectively

Qualifications

• Strong interpersonal skills with ability to work with people at all levels of the organization in person, via phone, email, and IM
• Ability to manage organizational tasks, independently and through others Excellent verbal and written communication skills
• Proficient in synthesizing clear actions and deliverables while working with multiple stakeholders
• Demonstrated organization, detail-orientation, and follow-through skills
• Proficiency with MS Office including Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to be flexible, including handling last-minute or large-scale requests
• Ability to multi-task in a fast-paced environment with limited daily supervision
• Exceptional client service mentality, strong work ethic, take-charge attitude
• Occasional travel will be required
• Applicable four-year degree
• 1+ years of relevant work experience in marketing or event coordination
• Ability to prioritize tasks and handle multiple assignments and deadlines concurrently
• Strong attention to detail

Desired Qualifications:

• Experience in a corporate environment
• Experience in event planning in a business setting
• Experience working with remote teams
• Proactive mindset to deliver exceptional results

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.