Marketing and Event Coordinator

Adecco Portugal; Irving (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Adecco USA is seeking a Marketing & Event Coordinator for a growing sports nutrition company. The role supports marketing campaigns, athlete initiatives, trade shows, product launches, and community events, coordinating logistics from planning through onsite execution and post-event reporting.

The ideal candidate is highly organized, able to manage multiple priorities, and thrives in fast-paced event environments, with strong communication and project management skills.

Qualifications

• Experience in event coordination, marketing, brand activations, or a similar role.
• Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field preferred.
• Strong project management, organization, and time-management skills.
• Experience coordinating vendors, schedules, travel, budgets, and event logistics.
• Strong written and verbal communication skills with excellent attention to detail.

Responsibilities

• Coordinate logistics for trade shows, fitness expos, competitions, athlete appearances, product launches, retail activations, and company events.
• Manage event calendars, project timelines, task lists, budgets, vendors, travel arrangements, accommodations, shipping, signage, product samples, and promotional materials.
• Serve as a key point of contact for athletes, ambassadors, vendors, event organizers, and internal teams.
• Support marketing campaigns across social media, email, ecommerce, retail, and other channels.
• Prepare event briefs, schedules, checklists, presentations, staffing plans, and supporting materials.
• Manage event inventory and coordinate delivery of equipment, samples, signage, and promotional materials.
• Provide hands-on support during event setup, execution, and breakdown.
• Partner with creative and social teams to support event-related content.
• Track event expenses, invoices, attendance, engagement, leads, sales, and other performance metrics.
• Prepare post-event reports and identify opportunities to improve future activations.
• Research potential partnerships, sponsorships, venues, and industry opportunities.
• Ensure events and marketing materials maintain consistent brand standards.

Skills

Event coordination

Marketing campaigns

Brand activations

Project management

Vendor management

Budget management

Communication

MS Office / Office 365

Monday.com / Smartsheet

Travel coordination

Education

Bachelor's degree in Marketing, Communications, Event Management, Business

Tools

Monday.com

Smartsheet

Microsoft Office 365

Job description

A growing sports nutrition company is seeking an organized, energetic, and creative Marketing & Event Coordinator to support marketing campaigns, brand activations, athlete initiatives, trade shows, competitions, product launches, and community events.

This role will coordinate projects from initial planning through onsite execution and post-event reporting. The ideal candidate is highly organized, comfortable managing multiple priorities, and able to thrive in fast-paced event environments.

Key Responsibilities

• Coordinate logistics for trade shows, fitness expos, competitions, athlete appearances, product launches, retail activations, and company events.


• Manage event calendars, project timelines, task lists, budgets, vendors, travel arrangements, accommodations, shipping, signage, product samples, and promotional materials.


• Serve as a key point of contact for athletes, ambassadors, vendors, event organizers, and internal teams.


• Support marketing campaigns across social media, email, ecommerce, retail, and other channels.


• Prepare event briefs, schedules, checklists, presentations, staffing plans, and supporting materials.


• Manage event inventory and coordinate delivery of equipment, samples, signage, and promotional materials.


• Provide hands-on support during event setup, execution, and breakdown.


• Partner with creative and social teams to support event-related content.


• Track event expenses, invoices, attendance, engagement, leads, sales, and other performance metrics.


• Prepare post-event reports and identify opportunities to improve future activations.


• Research potential partnerships, sponsorships, venues, and industry opportunities.


• Ensure events and marketing materials maintain consistent brand standards.

Qualifications

• Experience in event coordination, marketing, brand activations, or a similar role.


• Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field preferred.


• Strong project management, organization, and time-management skills.


• Experience coordinating vendors, schedules, travel, budgets, and event logistics.


• Strong written and verbal communication skills with excellent attention to detail.


• Proficiency with Microsoft Office or Microsoft 365.


• Experience with Monday.com, Smartsheet, or similar project management tools is preferred.


• Exposure to social media, email marketing, influencer programs, or content production is a plus.


• Sports nutrition, fitness, consumer products, or ecommerce industry experience is preferred.


• Genuine interest in fitness, bodybuilding, health, and sports nutrition.


• Ability to travel domestically and internationally as needed.


• Ability to work occasional evenings and weekends based on the event schedule.


• Ability to stand for extended periods and lift or move event materials weighing up to 50 pounds.

Equal Opportunity Employer/Veterans/Disabled

Must be authorized to work in the U.S. without employer sponsorship.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act


• Los Angeles City Fair Chance Ordinance


• Los Angeles County Fair Chance Ordinance for Employers


• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.