Marketing Administrative Coordinator

Elliquence; Baldwin (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

Elliquence in Baldwin, NY seeks an administrative assistant to support the marketing team, coordinate logistics for trade show attendees, manage internal calendars and event documentation, and assist with company events and training logistics. This is an on-site role with an anticipated move to Woodbury by December 2026.

The ideal candidate will have a high school diploma (Bachelor's preferred), excellent written and verbal communication, strong project management, budget awareness, and

Qualifications

• High School diploma or GED Required.
• Bachelor's degree in marketing, communications, public relations or related field preferred.
• Minimum 1-year experience in marketing, medical device industry a plus.
• Proven success in managing multiple projects and prioritizing tasks effectively.
• Exceptional communication (both written and verbal).
• Basic understanding of working with a budget and accounting.
• Proven success with troubleshooting and providing excellent support for resolution.
• Ability to work independently and collaborate effectively cross functionally within the organization including executive leadership.
• Detail oriented and excellent follow through abilities are essential
• Self-motivation with a proactive, problem-solving mindset is required.
• Computer skills: Solid experience with MS Office, Canva, Internet, Adobe and CRM/ERP programs.

Responsibilities

• Support tradeshow coordination with pre- and post-conference actions including registrations, travel plans, ordering equipment/supplies, maintain calendars/spreadsheets for events and promotional items for KOL's.
• Assist Sales Team with lead follow-up correspondence from Labs and industry events.
• Coordinate the full cycle process for Representative Training Events with cross functional department.
• Support Clinical team in tracking data to include maintaining information on status of cases and doctors.
• Support Clinical team with bio skills lab session by supporting the lab manager as point of contact for general requests, tracking and maintaining information on master schedule for company-wide labs and support in generating certificates and tracking for all lab attendees.
• Handle miscellaneous administrative duties including answering phones, scheduling meetings, making copies, collating sorting, unpacking marketing material, scheduling meetings/lab sessions, counting marketing material inventory, cover reception desk as backup support, etc.
• Keeping track of marketing product inventory.
• Support members of the Marketing team (creative and social media) in administrative support to their projects/initiatives.
• Complete other projects and duties as assigned.

Skills

Communication

Project management

Attention to detail

Independent worker

Cross-functional collaboration

Education

Bachelor's degree in marketing or related field

High School diploma or GED

Tools

MS Office

Canva

Adobe

CRM/ERP

Job description

About the job

This role will report to the Senior Manager, Marketing in an administrative and supporting role with the focus on coordinating logistics for trade show attendees, coordinating internal calendars and spreadsheets for events (internally and industry events), support administratively with company sponsored events (industry and internal events), support in tracking and documentation prep for Clinical Team events (training) and other projects as needed. This is a full-time role, on-site based in Baldwin, NY with the expected office move to Woodbury, NY, by year-end 2026.

Primary Responsibilities

• Support tradeshow coordination with pre- and post-conference actions including registrations, travel plans, ordering equipment/supplies (i.e. carpet, lead retrieval, etc.), maintain calendars/spreadsheets for events and promotional items for KOL's.
• Assist Sales Team with lead follow-up correspondence from Labs and industry events.
• Coordinate the full cycle process for Representative Training Events with cross functional department.
• Support Clinical team in tracking data to include maintaining (input and update) information on status of cases and doctors.
• Support Clinical team with bio skills lab session by supporting the lab manager as point of contact for general requests, tracking and maintaining information on maintain master schedule for company-wide labs and support in generating certificates and tracking for all lab attendees.
• Handle miscellaneous administrative duties including answering phones, scheduling meetings, making copies, collating sorting, unpacking marketing material, scheduling meetings/lab sessions, counting marketing material inventory, cover reception desk as backup support, etc.
• Keeping track of marketing product inventory.
• Support members of the Marketing team (creative and social media) in administrative support to their projects/initiatives.
• Complete other projects and duties as assigned.

Qualifications

• High School diploma or GED Required.
• Bachelor's degree in marketing, communications, public relations or related field preferred.
• Minimum 1-year experience in marketing, medical device industry a plus.
• Proven success in managing multiple projects and prioritizing tasks effectively.
• Exceptional communication (both written and verbal).
• Basic understanding of working with a budget and accounting.
• Proven success with troubleshooting and providing excellent support for resolution.
• Ability to work independently and collaborate effectively cross functionally within the organization including executive leadership.
• Detail oriented and excellent follow through abilities are essential
• Self-motivation with a proactive, problem-solving mindset is required.
• Computer skills: Solid experience with MS Office, Canva, Internet, Adobe and CRM/ERP programs.

Other Requirements

• Must be able to lift up to 25 pounds on a regular basis.
• This is an on-site role based in Baldwin, NY with the expectation for the role to be moved to our Woodbury location on or before December 31, 2026.

Salary range is $48,000- $55,000/annual USD base.

An employment offer is based on the candidate's professional experience, specialty, skillset, education, geography, related licenses or certifications, and other business needs. The compensation range indicated does not include other forms of compensation or benefits.

We value the diversity of our team and inspire creativity in our innovation. elliquence proudly provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local laws.

We are committed to working with and providing reasonable accommodation to individuals with disabilities. If you need any reasonable accommodation due to a disability for any part of the application process, please email [e-mail].