Marketing Administrative Assistant (Bilingual) - Floater

Seaboard Marine; Miami (FL); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

401(K) Retirement Saving Plan w/ EMPlo

Medical, Dental & Vision insurance

Tuition Reimbursement

Life Insurance

Supplemental Medical Coverage

Paid Time Off

Parental Leave

Paid Holidays

Employee Assistance Program

Flexible Spending Accounts

Job summary

Seaboard Marine is seeking an administrative support professional to provide on-site assistance across departments, working under HR management. The role emphasizes accuracy, multi-tasking, and confidentiality in a fast-paced office environment.

The ideal candidate will communicate effectively in English and Spanish, handle routine office tasks, and support various teams during peak seasons while maintaining professional standards.

Qualifications

• Bilingual in English and Spanish for business communication.
• Proficient in MS Word, Outlook, and PowerPoint with basic-intermediate Excel.
• High School diploma or equivalent required.

Responsibilities

• Provide administrative support to the department and HR as needed.
• Handle routine office tasks, data entry, filing, and document preparation.
• Assist with special projects or events across teams as required.
• Greet visitors, answer phones, screen inquiries, and route messages.
• Ensure documents are accurate and properly signed and filed.

Skills

Bilingual English/Spanish

MS Word / Outlook / PowerPoint

Excel (basic-intermediate)

Strong verbal and written English/Spàn

Education

High School diploma or equivalent

Tools

MS Word

Outlook

PowerPoint

Excel

Job description

Starting rate: $19 per hour
Long-term employment with opportunities for growth.

Discover more about our organization, culture, and employee benefits by visiting this page.

• - 401(K) Retirement Saving Plan w/ Employer Match
• - Medical, Dental & Vision insurance
• - Tuition Reimbursement
• - Life Insurance
• - Supplemental Medical Coverage
• - Paid Time Off
• - Parental Leave
• - Paid Holidays
• - Employee Assistance Program
• - Flexible Spending Accounts

POSITION SUMMARY:

This position involves the responsibility of performing administrative functions that provide support to the departmentassigned. The candidate will work onsite, in different departments as needed and assigned by the Human Resourcespersonnel. Will also provide assistance to the manager of the department assigned to carrying out general officefunctions that are routine in nature and are performed in accordance with general work instructions and establishedoffice practices, procedures and precedents. To perform this job successfully, an individual must be able to performeach essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applications out of the geographic region for the position applied will not be considered.

QUALIFICATIONS:

Required

• · At least three (3) months of recent administrative work experience.
• · Intermediate verbal and written communication skills in English and Spanish, with the ability to communicate effectively in a business environment.
• · Thorough knowledge of business English and Spanish, including proper spelling and punctuation.
• · Intermediate computer skills in programs such as MS Word, Outlook, and PowerPoint, with a basic-intermediate level in Excel.
• · High School diploma or equivalent.
• · Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with customers, business associates from Latin America, executives, and the general public.
• · Strong time management and organizational skills. Must be able to prioritize.
• · Strong attention to detail and accuracy in preparing documents, reports, and correspondence.
• · Thorough knowledge of office practices, procedures, and proper usage of office equipment.
• · Skilled in composition and preparation of correspondence, reports, minutes, and other written materials with accuracy and reasonable speed.
• · Ability to handle multiple assignments, meet deadlines, and adapt to changing priorities in a fast-paced environment, with minimal supervision.
• · Ability to handle sensitive or confidential information with discretion and professionalism.
• · Ability to follow procedures and instructions.
• · Ability to report to work onsite and on time on a consistent basis.
• · Ability to work additional hours as needed.

Preferred

• · Previous experience providing administrative support in a marketing, communications, or related business environment.
• · Experience assisting with marketing campaigns, events, promotional materials, or vendor coordination.
• · Familiarity with social media platforms and basic marketing terminology.

DUTIES AND RESPONSIBILITIES:

• · Supports the Marketing department assisting with various administrative duties, as assigned.
• · Provides general administrative support to various departments throughout the company, as needed.
• · Assists with routine office tasks, data entry, filing, and document preparation to ensure smooth departmental operations.
• · Offers flexible support for special projects or events across different teams.
• · Adapts to changing priorities and supports areas experiencing high workload or staffing gaps.
• · Work in several departments during high season assisting with various administrative duties, as assigned.
• · Answers incoming telephone calls and directs them as necessary. Delivers messages as necessary.
• · Receives and screens all office visitors.
• · Scans documents, produce photocopies, and manage correspondence (such as email, postal mail, electronic documents, etc.).
• · Prepares reports requested by management, where information may be obtained from a variety of sources.
• · Type letters and memoranda with management’s guidance. Proofreads documents for grammar edits, obtain necessary signatures and routes appropriately.
• · Submits service calls for office machines and building problems that need repair. Follows up to ensure issues are addressed in a timely manner.
• · Perform additional duties as assigned.

PHYSICAL REQUIREMENTS:

• · While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
• · The employee frequently is required to talk and/or hear.
• · The employee is continuously required to sit.
• · The employee is occasionally required to stand and walk.
• · The employee must occasionally lift and/or move up to 10 pounds.
• · Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

SAFETY REQUIREMENTS:

• · Report safety hazards
• · Immediately report incidents involving injury, illness, or property damage
• · Comply with all company safety policies, procedures, and rules
• · Refuse any unsafe task or operation
• · Participate in safety meetings and training

SUPERVISION RECEIVED AND EXERCISED:

Reports directly to the HR management and Department Manager of the department assigned to. May provide assistance to other employees within the department in the performance of clerical duties. Does not exercise supervision over any position.

CONDITIONS:

• · Indoors office, controlled temperature environment.
• · The noise level in the work environment is usually busy due to open areas and telephones.

DISCLAIMER:

• · We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
• · If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail]
• · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• · The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.