Marketing Administrative Assistant

Ford Audio-Video (Ford AV); Tulsa, Northern (OK, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Ford Audio-Video (Ford AV) in Tulsa, OK is seeking a Marketing Administrative Assistant to support our Marketing Team with events, campaigns, and communications. You will help plan trade shows, webinars, and campaigns, manage vendor relationships, and ensure timely deliverables across marketing programs.

Ideal candidates are organized, detail-oriented, with 1+ year in corporate marketing or events, and proficient with MS Teams, Outlook, Excel, and PowerPoint.

Qualifications

• Associate degree in Marketing, Communications, Business, or related field (or equivalent hands-on experience).
• Minimum 1 year of experience in corporate marketing or event planning.
• Experience planning and executing trade shows or large-scale corporate events.
• Proficient with Microsoft Teams, Outlook, Excel, and PowerPoint.
• Strong written and verbal communication skills.

Responsibilities

• Plan and execute trade shows, showcase events, and webinars that engage and connect with our audience.
• Manage event logistics from venue selection to booth design, registration, and stakeholder updates.
• Coordinate with vendors, negotiate contracts, and maintain strong relationships for seamless events.
• Develop, implement, and evaluate joint marketing initiatives to maximize brand impact.
• Create PowerPoint presentations and support team communications across channels.

Job description

Are you an organized, detail-oriented professional with a passion for marketing and event planning? Join our Ford Marketing Team as a Marketing Administrative Assistant and play a key role in executing impactful events, managing vendor relationships, and supporting a variety of marketing initiatives. If you thrive in a fast-paced environment and enjoy collaborating with a dynamic team, we want to hear from you!

What You Will Do

Event Planning & Vendor Coordination

• Plan and execute trade shows, showcase events, and webinars that engage and connect with our audience.
• Manage event logistics, from venue selection and booth design to registration and stakeholder updates.
• Coordinate with vendors, negotiate contracts, and foster strong relationships to ensure seamless event execution.
• Serve as the main point of contact for vendors, ensuring timely deliverables and maintaining high-quality standards.

Marketing & Communication Support

• Track and manage co-op/MDF dollars and joint vendor marketing programs.
• Develop, implement, and evaluate joint marketing initiatives to maximize brand impact.
• Assist in crafting compelling email campaigns, website updates, social media content, and print materials.
• Support webinar coordination, including vendor selection, logistics, and presentation oversight.
• Create engaging PowerPoint presentations and support team communication.

Collaboration & Strategy

• Work closely with internal teams to align marketing efforts with company goals.
• Identify new opportunities to enhance marketing effectiveness and audience engagement.
• Adapt to the evolving marketplace, ensuring marketing strategies stay fresh and impactful.

Qualifications

• Associate degree in Marketing, Communications, Business, or a related field - or equivalent hands-on experience.
• Minimum 1 year of experience in corporate marketing or event planning.
• Demonstrated experience planning and executing trade shows or large-scale corporate events.
• Proficient with Microsoft Teams, Outlook, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to travel occasionally to company offices or event sites.