Market Center Bookkeeping & Admin Coordinator

Keller Williams Inspire Realty; Fargo (ND); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off (PTO)

Paid/Observed Holiday Schedule

Job summary

Keller Williams Inspire Realty seeks a meticulous Market Center Administrator / Accounting Coordinator to manage day-to-day bookkeeping, generate accurate financial records, and process agent commissions. You will support month-end close, budgeting, and reporting while delivering a high level of service to agents and leadership.

The ideal candidate blends numbers with people skills, demonstrates strong organization, and can work independently in a fast-paced real estate environment.

Qualifications

• Bachelor's degree in Accounting or Finance is preferred; a Business or related degree will also be considered
• 2+ years of hands-on bookkeeping experience may substitute for a college degree
• Strong understanding of bookkeeping and basic accounting principles
• Experience with Accounts Payable and Accounts Receivable is a plus
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently and meet deadlines
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Strong interpersonal and relationship-building skills
• Comfortable working with confidential financial information
• Strong computer and IT skills preferred
• Ability to learn and work effectively with accounting, database, and business software
• Real estate office or real estate industry experience is a plus
• Ability to work well in a structured, deadline-driven environment
• Solution-oriented attitude and willingness to learn
• Ability to provide a high level of service and maintain positive relationships with agents and colleagues

Responsibilities

• Own and manage the day-to-day bookkeeping and accounting functions for the Market Center
• Maintain accurate and up-to-date financial records
• Perform Accounts Payable and Accounts Receivable functions
• Record, categorize, and reconcile financial transactions
• Reconcile bank and other financial accounts
• Process invoices, payments, deposits, and other financial transactions
• Maintain organized financial files and supporting documentation
• Monitor expenses and assist with budgeting and financial reporting
• Utilize computerized bookkeeping and accounting systems
• Identify discrepancies and work to resolve accounting or bookkeeping issues
• Maintain accurate records and ensure financial and banking activities are completed timely
• Handle confidential financial information with discretion
• Process real estate commission transactions accurately and efficiently
• Review commission documentation for completeness and accuracy
• Calculate and process agent commission payouts
• Coordinate commission disbursements and ensure timely and accurate payouts
• Maintain accurate commission records and supporting documentation
• Research and resolve commission discrepancies or payment issues
• Communicate with agents and appropriate parties regarding commission processing and payouts
• Ensure commission transactions are properly recorded within the accounting system
• Build and maintain positive, professional relationships with agents and Market Center leadership
• Serve as a responsive, dependable resource for agents regarding accounting, commission, and administrative needs
• Provide timely communication and follow-through to help create a positive agent experience
• Develop trust and strong working relationships with agents through professionalism, consistency, and excellent service
• Support agent satisfaction and retention by helping ensure agents feel supported, informed, and valued
• Listen to agent questions and concerns and work proactively to identify solutions or connect them with the appropriate resource
• Maintain a professional, friendly, and service-oriented presence in the Market Center
• Own and complete the month-end close process for the Market Center within the first three business days of each month
• Reconcile bank accounts and other balance sheet accounts as part of the monthly close
• Review financial activity for accuracy and completeness
• Ensure all necessary transactions, adjustments, and reconciliations are completed timely
• Prepare and maintain supporting documentation for the monthly close
• Identify and resolve discrepancies prior to completion of the close
• Provide accurate and timely financial information to Market Center leadership
• Maintain efficient administrative systems and processes
• Maintain and manage database systems and records
• Maintain accurate records related to agents, transactions, and Market Center operations
• Assist with administrative coordination and general office functions
• Provide support to the Team Leader and leadership team as needed
• Assist real estate professionals with administrative and accounting-related questions
• Maintain office technology and systems
• Assist with troubleshooting and resolving basic technology and system issues
• Support the smooth day-to-day operation of the Market Center
• The ideal candidate is highly organized, detail-oriented, and takes ownership of getting things done correctly and on time

Skills

Attention to detail

Organization

Time management

Communication skills

Interpersonal skills

Analytical skills

Education

Bachelor's degree in Accounting or Finance preferred

2+ years bookkeeping experience may substitute for college degree

Job description

Keller Williams Inspire Realty seeks a meticulous Market Center Administrator / Accounting Coordinator to manage day-to-day bookkeeping, generate accurate financial records, and process agent commissions. You will support month-end close, budgeting, and reporting while delivering a high level of service to agents and leadership.

The ideal candidate blends numbers with people skills, demonstrates strong organization, and can work independently in a fast-paced real estate environment.