Market Administrative Spec

AFLAC, INCORPORATED.; Vestavia Hills, Northern (AL, KY); Hybrid; USD 50,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan

11 paid holidays

Up to 20 days PTO

Job summary

Aflac seeks a Market Administrative Specialist in Vestavia Hills, AL, with a hybrid schedule requiring 60% in-office work. The role focuses on executive support, calendar management, and coordination of meetings and travel.

The ideal candidate will have at least 3 years of administrative experience, strong Microsoft Office skills, and excellent communication abilities. Salary range is $49,500 to $62,800 with benefits and a comprehensive rewards package.

Qualifications

• High School Diploma or Equivalent.
• 3+ years of administrative support experience.
• Proficiency in Microsoft Office.
• Excellent communication skills.
• Ability to prioritize tasks and manage calendars.

Responsibilities

• Prepare a variety of correspondence from drafts or verbal instruction; process routine forms and documents.
• Receive visitors, screen and route calls, schedule appointments, and maintain calendars; arrange travel and meetings; prepare agendas and minutes.
• Maintain filing systems and confidential records; audit and purge files as needed; support department budgeting and expense tracking.
• Performs other related duties as assigned.

Skills

Oral & written communication

Prioritization

Detail oriented

Team player

Proactive problem solving

Microsoft Office

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Opportunity: Market Administrative Specialist- Vestavia Hills, AL| AL/ W-FL and surrounding areas

Salary Range: $49,500 - $62,800

Job Posting End Date: October 16, 2026

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all… The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Worker Designation – This role ishybrid. This means you will be expected to report to one of our Aflac offices located in Vestavia Hills, AL for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.

What does it take to be successful at Aflac?

• Acting with Integrity


• Communicating Effectively


• Pursuing Self-Development


• Serving Customers


• Supporting Change


• Supporting Organizational Goals


• Working with Diverse Populations

What does it take to be successful in this role?

• Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers.


• Ability to prioritize assignments and projects in an efficient and timely manner.


• People and detail-oriented.


• Proactive in problem solving.


• Ability to work in a team environment.


• Knowledge of Microsoft Office.

Education & Experience Required

• High School Diploma or Equivalent


• 3 or more years of administrative support.

• Prepares a variety of correspondence from drafts or verbal instruction such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms. following standard procedures, and responds to inquiries.


• Acts as a market office contact receiving visitors, screens and routes incoming telephone calls, places calls, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations, prepares meeting minutes, distributes incoming mail, faxes, and other communications.


• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department’s budget; submits travel and other expenses for payment or reimbursement.


• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records.


• Performs other related duties as assigned

Total Rewards

The salary range for this job is $49,500 - $62,800. This range is specific to the job and salary offers consider a wide range of factors that are considered in making compensation decisions, including, but not limited to: education, experience, licensure, certifications, geographic location, and peer compensation. The range has been created in good faith based on information known to Aflac at the time of the posting.

At Aflac, it is not typical for an individual to be hired at or near the top of the range for the role to allow for future and continued salary growth, and compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to, sick and safe leave, and adoption and parental leave, in all states and localities.