Market Administrative Spec

Aflac; Alabama; Hybrid; USD 50,000 - 63,000; Full time

Job summary

Aflac Columbus is seeking a Market Administrative Specialist in Vestavia Hills, AL for a hybrid schedule. You will support the office with correspondence, calendar management, travel arrangements, and budgetary tasks while interfacing with internal and external customers.

Candidates should have a High School Diploma, 3+ years of admin experience, and strong MS Office skills. The role offers comprehensive benefits and a structured work week.

Qualifications

• Minimum 3 years of administrative support experience.
• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and calendar management.

Responsibilities

• Prepare a variety of correspondence, reports, and documents.
• Receive visitors, screen calls, schedule and organize meetings.
• Coordinate travel and maintain calendars.
• Process invoices, purchase orders, and expense records.
• Support budgeting and department reporting.

Skills

Oral communication

Written communication

Interpersonal skills

Prioritization

Attention to detail

Problem solving

Teamwork

MS Office

Education

High School Diploma or Equivalent

3+ years administrative support

Tools

Microsoft Office

Job description

The Company: Aflac Columbus

The Location: AL, US

The Division: Sales Distribution

Job Id: 9986

Opportunity

Market Administrative Specialist- Vestavia Hills, AL| AL/ W-FL and surrounding areas

Salary Range

$49,500 - $62,800

Job Posting End Date

October 16, 2026

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all… The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Worker Designation

This role is hybrid. This means you will be expected to report to one of our Aflac offices located in Vestavia Hills, AL for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers.
• Ability to prioritize assignments and projects in an efficient and timely manner.
• People and detail-oriented.
• Proactive in problem solving.
• Ability to work in a team environment.
• Knowledge of Microsoft Office.

Education & Experience Required

• High School Diploma or Equivalent
• 3 or more years of administrative support.

Or an equivalent combination of education and experience

Principal Duties & Responsibilities

• Prepares a variety of correspondence from drafts or verbal instruction such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms. following standard procedures, and responds to inquiries.
• Acts as a market office contact receiving visitors, screens and routes incoming telephone calls, places calls, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations, prepares meeting minutes, distributes incoming mail, faxes, and other communications.
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department’s budget; submits travel and other expenses for payment or reimbursement.
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records.
• Performs other related duties as assigned

Total Rewards

• The salary range for this job is $49,500 - $62,800. This range is specific to the job and salary offers consider a wide range of factors that are considered in making compensation decisions, including, but not limited to: education, experience, licensure, certifications, geographic location, and peer compensation. The range has been created in good faith based on information known to Aflac at the time of the posting.
• At Aflac, it is not typical for an individual to be hired at or near the top of the range for the role to allow for future and continued salary growth, and compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate.
• In addition to the base salary, we offer an array of benefits to meet your needs including medical coverage, dental coverage, vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock.
• On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being.
• Aflac complies with all applicable leave laws, including, but not limited to, sick and safe leave, and adoption and parental leave, in all states and localities.