Maritime Billing Specialist

Holt Logistics; Gloucester City (NJ); On-site; USD 42,000 - 65,000; Full time

Job summary

Holt Logistics is seeking an experienced Billing Coordinator to support vessel and terminal billing operations. This role involves reviewing documentation, entering data, generating invoices, and ensuring accurate charges for vessel, terminal, storage, reefer, and related services.

The ideal candidate will have 3+ years of billing experience, strong Excel skills, attention to detail, and the ability to collaborate with operations and accounting teams in a fast-paced logistics environment.

Qualifications

• High school diploma or equivalent required; Associate degree in Accounting, Business Administration, Logistics, Supply Chain Management, or a related field preferred.
• Minimum of 3 years of experience in billing, invoicing, accounting support, maritime operations, terminal operations, transportation, logistics, or a related field.
• Working knowledge of vessel, terminal, stevedoring, storage, reefer, wharfage, and other marine service charges preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong mathematical, analytical, and problem-solving skills.
• Excellent attention to detail with the ability to identify discrepancies and maintain a high level of accuracy.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced operational environment.

Responsibilities

• Review vessel and terminal activity documentation to ensure accurate billing.
• Prepare, process, and submit invoices for vessel, terminal, stevedoring, storage, and related services.
• Enter billing data accurately into billing and accounting systems while following procedures.
• Verify rates, tariffs, contracts, and service agreements for correct pricing.
• Reconcile billing information with records to identify and fix discrepancies.
• Coordinate with operations, customer service, and accounting to resolve billing issues promptly.
• Monitor vessel activity and terminal transactions to ensure all billable services are invoiced.
• Maintain organized billing files and documentation for auditing and inquiries.
• Respond to customer inquiries regarding invoices, charges, and payment status.
• Review completed invoices for accuracy before distribution to customers.
• Support ongoing improvements to billing accuracy and process controls.
• Perform other billing, administrative, and accounting support duties as assigned.

Skills

Billing & invoicing

Excel

Attention to detail

Time management

Communication

Education

High school diploma

Associate degree in Accounting/Business

Tools

Billing software

MS Office

Job description

Holt Logistics is seeking an experienced Billing Coordinator to support vessel and terminal billing operations. This role involves reviewing documentation, entering data, generating invoices, and ensuring accurate charges for vessel, terminal, storage, reefer, and related services.

The ideal candidate will have 3+ years of billing experience, strong Excel skills, attention to detail, and the ability to collaborate with operations and accounting teams in a fast-paced logistics environment.