Marine Corps Program Office Admin Specialist

KSA Integration, LLC; Virginia; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

HSA/FSA Medical Plans

Flexible Work Environment

401K with Company Match

Observes federal holidays

Tuition reimbursement / Professional发展

Job summary

KSA Integration, LLC is a Service-Disabled Veteran-Owned Small Business supporting Marine Corps programs at Quantico, VA. This Administrative Assistant role reports to the Administrative Officer and supports government leadership in a cleared environment.

The position requires four years of admin experience and an active SECRET clearance. Proficiency with Microsoft Office and shared calendar management is essential, with experience in Defense travel systems preferred.

Qualifications

• Active SECRET security clearance required.
• Four (4) years of relevant administrative experience.
• Proficiency with Microsoft Office and shared calendar management.

Responsibilities

• Populate and deliver the program Morning Report every workday
• Actively manage Government Program Manager and Deputy Program Manager calendars, flagging schedule conflicts early and confirming conference rooms
• Review travel requests in the Defense Travel System (DTS) against requirements before routing for approval; process travel orders and vouchers
• Submit Defense Information System for Security (DISS) visit requests and System Authorization Access Request (SAAR) forms accurately the first time
• Review, route, track, and consolidate external taskers in ETMS2 with recommendations for Program Manager approval
• Move action items through the Action Tracking Database with status posted to the program SharePoint site
• Run new employee check-in as a repeatable checklist: seat, phone, portal roster, and supplies

Skills

Calendar management

Microsoft Office

SECRET clearance

Education

Bachelor's degree

Associate's degree

Tools

DTS

DISS

ETMS2

SharePoint

Job description

KSA Integration, LLC is a Service-Disabled Veteran-Owned Small Business supporting Marine Corps programs at Quantico, VA. This Administrative Assistant role reports to the Administrative Officer and supports government leadership in a cleared environment.

The position requires four years of admin experience and an active SECRET clearance. Proficiency with Microsoft Office and shared calendar management is essential, with experience in Defense travel systems preferred.