Manufacturing Scheduler & Training Admin Assistant

Hershey Company; Whitestown (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

The Hershey Company in Whitestown, IN seeks a Manufacturing Administrative Assistant to coordinate labor schedules based on production requirements, process vacation requests, and maintain scheduling and training records. You'll collaborate with HR, Quality Assurance, Warehouse, Maintenance, Operations and other departments to ensure operational efficiency and accurate workforce planning.

Candidates should have a high school diploma or GED and 1–2 years of administrative or scheduling

Qualifications

• High school diploma or GED required.
• 1–2 years of administrative, scheduling, manufacturing support, or related experience preferred.
• Strong organizational skills with the ability to manage schedules, records, and multiple priorities.
• Strong interpersonal and teamwork skills with the ability to collaborate across multiple departments.
• Proficiency with Microsoft Office applications and scheduling tools, including SAP S/4HANA, Redzone, or similar platforms.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality of employee information and records.
• Ability to understand and follow facility policies, procedures, and work instructions.
• Strong attention to detail and accuracy in recordkeeping and scheduling activities.

Responsibilities

• Collaborate with HR, Quality Assurance, Warehouse, Maintenance, Operations, and other departments to support organizational goals and objectives.
• Develop, maintain, and update labor scheduling tools to provide accurate and timely schedules that support manufacturing operations.
• Process vacation requests in accordance with company policies and operational requirements.
• Maintain knowledge of scheduling tools, technologies, and industry best practices.
• Meet established deadlines for employee schedules, vacation requests, training records, and other administrative responsibilities.
• Provide scheduling-related support and information to supervisors and operational leaders.
• Demonstrate professionalism, integrity, accountability, and collaboration while promoting a positive team environment.
• Maintain scheduling, training, and employment-related documentation in accordance with company policies and record retention requirements.
• Maintain confidentiality of employee information and records.
• Support training administration and continuous improvement initiatives as assigned.
• May be required to work a flexible schedule based on business needs.

Skills

Organizational skills

Communication skills

Microsoft Office

SAP S/4HANA

Redzone

Education

High school diploma or GED

Tools

SAP S/4HANA

Redzone

Job description

The Hershey Company in Whitestown, IN seeks a Manufacturing Administrative Assistant to coordinate labor schedules based on production requirements, process vacation requests, and maintain scheduling and training records. You'll collaborate with HR, Quality Assurance, Warehouse, Maintenance, Operations and other departments to ensure operational efficiency and accurate workforce planning.

Candidates should have a high school diploma or GED and 1–2 years of administrative or scheduling