Manufacturing Front Desk & Operations Coordinator

KCARC; Vincennes, Northern (IN, KY); Hybrid; USD 30,000 - 42,000; Full time

Job summary

KCARC in Vincennes, Indiana is seeking a detail-oriented office/support associate to handle onboarding paperwork, inventory reporting, shipments, and governmental invoicing for manufacturing projects. You will also support reception, calls, and daily administrative tasks in a hands-on environment.

The role requires a high school diploma, basic computer skills, and the ability to lift up to 50 pounds. A flexible schedule and teamwork are essential for success in this busy facility.

Qualifications

• Flexible schedule to meet department demands.
• Maintain good hygiene.
• Excellent research and writing skills.
• Ability to communicate effectively both verbally and in writing.
• Ability to use tact and empathy with diverse backgrounds.
• Ability to establish effective working relationships.
• Work independently and in a team environment.
• Proficient Microsoft Office products.
• Take responsibility and demonstrate leadership.
• Multitask effectively in a fast-paced environment.

Responsibilities

• Prepare paperwork and key cards for new employees.
• Verify and prepare cut information and input into fiscal tracking software.
• Complete quarterly safety inspection checklists for manufacturing.
• Prepare and distribute paperwork for shipments.
• Access Government invoicing systems to complete entries for Government approval.
• Manage order entry, material orders, and shipment processing for manufacturing projects.
• Complete monthly training for manufacturing.
• Setup Manufacturing Orders for manufacturing.
• Aid during monthly/annual inventories.
• Manage items received for manufacturing; provide daily receiving reports to Fiscal Department.
• Prepare paperwork for purchase requests and ordering of supplies.
• Provide receptionist duties, maintain files, forms and logs.
• Monitor/record call-in line.
• Monitor door entries and exits.
• Monitor trucks in/out.
• All other duties deemed necessary.
• Follow attendance policy.
• Follow supervisor instructions.
• Lift up to 50 pounds independently; over 100 with assistance.
• Additional hours if needed.

Skills

Research and writing

Verbal & written communication

Multitasking

Teamwork

Independent work

Education

High School Diploma or equivalent

CPR/First Aid Certification

Tools

Microsoft Office

Job description

KCARC in Vincennes, Indiana is seeking a detail-oriented office/support associate to handle onboarding paperwork, inventory reporting, shipments, and governmental invoicing for manufacturing projects. You will also support reception, calls, and daily administrative tasks in a hands-on environment.

The role requires a high school diploma, basic computer skills, and the ability to lift up to 50 pounds. A flexible schedule and teamwork are essential for success in this busy facility.