Manufacturing Facilities Specialist

Kirby Corporation; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Stewart & Stevenson is seeking a Manufacturing Facilities Specialist in Houston, TX. The role supports day-to-day facilities operations, coordinates vendors, and oversees preventive maintenance and CAPEX project evaluation.

You will work with operations, supply chain, finance, and site leadership to maintain compliance, controll costs, and ensure timely project delivery. The position emphasizes independent judgment in vendor selection, scope and quote evaluation, and escalation when needed,

Qualifications

• Five+ years in facilities operations, maintenance coordination or admin support.
• Ability to organize service requests, quotes, invoices, and records with accuracy.
• Working knowledge of CMMS, work order tracking and preventive maintenance schedules.
• Strong analytical, financial, and reporting skills for CAPEX decisions.
• Excellent communication between internal teams, vendors, and site leadership.

Responsibilities

• Evaluate facility service needs and manage vendors within delegated authority.
• Source vendors, develop scopes, quotes, and manage onsite work; verify completion.
• Set vendor performance expectations and monitor quality, cost, safety, and compliance.
• Manage preventive maintenance programs and facility projects.
• Develop and adjust preventive maintenance plans based on asset condition and risk.
• Evaluate CAPEX needs, develop budgets, schedules, and risk assessments; manage projects.

Skills

CMMS proficiency

Vendor management

Preventive maintenance

CAPEX analysis

Data governance

Documentation

Safety & compliance

Financial reporting

Communication

Tools

CMMS

Job description

Overview

Stewart & Stevenson is Now Hiring a Manufacturing Facilities Specialist at 10750 Telge Road Houston, TX 77095.

The Facilities Specialist supports day-to-day facilities operations and independently evaluates needs, priorities, alternatives, and risks to make timely decisions within assigned authority. The role coordinates service requests; selects and manages vendors; oversees vendor performance; manages preventive maintenance programs, work order tracking, and documentation; and supports CAPEX project evaluation, approval recommendations, execution, and closeout. This position helps keep building and grounds maintenance, repairs, inspections, MRO needs, and facility projects organized, cost-effective, compliant, and progressing in a timely manner.

The position works closely with operations, facilities, supply chain, finance, vendors, contractors, and site leadership to communicate status, maintain accurate records, support compliance and safety requirements, and control costs. The role exercises independent judgment in vendor selection, scope and quote evaluation, vendor performance actions, preventive maintenance priorities, and CAPEX project recommendations and management, escalating matters that exceed established authority or present significant operational, financial, or safety risk.

Responsibilities

• Independently evaluate facility service needs and exercise discretion in selecting, directing, and managing vendors and service providers within delegated authority
• Source and evaluate qualified vendors; develop and compare scopes, quotes, pricing, service levels, safety records, and capabilities; recommend or make vendor selections within delegated authority; schedule and manage onsite work; verify completion; and maintain supporting service and procurement documentation.
• Establish vendor performance expectations and monitor quality, cost, responsiveness, schedule adherence, safety, and contractual compliance; document results, address deficiencies, implement corrective actions, and recommend vendor retention, development, or replacement.
• Manage preventive maintenance programs and facility projects
• Develop, implement, and continuously improve preventive maintenance plans for facility assets; define frequencies and procedures; coordinate labor, parts, vendors, and shutdown requirements; monitor completion and effectiveness; analyze recurring failures; and adjust the program based on asset condition, risk, cost, and operational needs.
• Evaluate facility CAPEX needs and alternatives; develop scopes, business justification, budgets, schedules, and risk assessments; recommend investments and make decisions within delegated authority; and manage approved projects from planning and vendor selection through execution, commissioning, financial tracking, documentation, and closeout.
• Oversee CMMS data governance and work order controls.
• Establish and monitor standards for work order creation, prioritization, documentation, and closure; evaluate preventive maintenance schedules and backlog trends; assess the accuracy and effectiveness of equipment, vendor, and facilities data; and develop reports, recommendations, and process improvements that support resource planning, operational reliability, and management decision-making.
• Maintain facilities files, purchase request support, invoices, inspection records, safety documentation, and related administrative items to help ensure compliance, readiness, and accurate recordkeeping.
• Communicate facility needs, work order status, vendor updates, and project progress to Operations, Facilities, Supply Chain, and site leadership as needed.
• Independently assess facility issues, competing priorities, lifecycle costs, operational impacts, safety and compliance risks, and available solutions; make sound decisions within assigned authority; document the rationale; and escalates only when approvals, risk level, or business impact require leadership involvement.

Qualifications

• Five plus years of experience supporting facilities operations, maintenance coordination, vendor scheduling, contractor follow-up, or related administrative support activities.
• Ability to organize service requests, quotes, invoices, inspection records, work orders, and facility documentation with accuracy and attention to detail.
• Working knowledge of CMMS systems, work order tracking, preventive maintenance schedules, or willingness and ability to learn related systems and processes.
• Strong communication and follow-up skills with the ability to coordinate between internal teams, vendors, contractors, and site leadership.
• Demonstrated ability to manage preventive maintenance programs and facility projects, including vendor selection and performance management, scope development, budgeting, scheduling, safety and compliance coordination, and completion verification.
• Strong analytical, financial, and reporting skills, with the ability to independently evaluate data, quotes, lifecycle costs, asset condition, operational impact, and risk; develop CAPEX business cases and recommendations; make well-supported decisions within delegated authority; and elevate matters appropriately.

Core Copetencies

• Program Execution and Operational Accountability
  • Able to coordinate facility requests, vendor activity, work orders, and open items through completion or proper escalation.
• Governance, Controls, and Data Integrity
  • Maintains accurate records, trackers, CMMS updates, service documentation, and related facility files.
• Vendor strategy and performance
  • Evaluates vendor capability, cost, quality, service, safety, and risk; makes or supports objective selection decisions; sets expectations; reviews performance; and drives corrective action and accountability.
• Preventive maintenance program & CAPEX project management
  • Owns preventive maintenance program effectiveness and manages CAPEX initiatives using disciplined scope, cost, schedule, risk, vendor, commissioning, and closeout controls.
• Independent evaluation, decision-quality & accountability
  • Use facts, professional judgment, lifecycle cost, operational impact, and risk to make timely, documented decisions within assigned authority and remains accountable for outcomes.
• Customer service
  • Responds to facility needs with urgency, supports issue resolution, and escalates risks or delays appropriately.

Physical Demands

• Frequent standing, walking, sitting, handling, climbing, crawling, squatting, kneeling, and bending.
• Ability to lift/carry up to 20 lbs frequently; occasional lifting up to 25 lbs.
• Must be able to wear PPE as required.
• Ability to wear Personal Protective Equipment (PPE) as required by the position, location, and/or customer

Work Environment

• Office and shop floor environment

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.