Manufacturing Coordinator / Production Administrator

TECHSTAFF of AZ; Scottsdale (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

TECHSTAFF of AZ in Scottsdale seeks a coordinated manufacturing administrator to link purchasing, production, engineering, quality, and test. You will track jobs from kit to shipment, ensure travelers are complete, and keep the Manufacturing Manager informed.

You will also program electronic devices before assembly. This role is coordination-focused, not supervisory; you report to the Manufacturing Manager who sets production priorities.

Qualifications

• Attention to detail in documentation and records.
• Ability to track multiple jobs concurrently.
• Experience with ERP and quality documentation.
• Familiarity with AS9100 or ISO 9001.
• Clear written and verbal English communication.
• Willingness to learn ERP and device programming.

Responsibilities

• Coordinate across the company: work with purchasing, sales, engineering, quality, and test to resolve issues.
• Log each issue, escalate when needed, and follow up until closed.
• Keep job status current in Fulcrum and on the shop status board; walk the floor daily.
• Issue travelers with the correct revision; collect first-article, inspection, and test results.
• Prepare Certificates of Conformance and maintain traceability, nonconformance paperwork, and RMAs.
• Program devices before assembly using approved files and work instructions; track supplies and reorders.

Skills

Organized

Detail-oriented

Follow-through

Cross-functional

Reliable

Willing to learn

Excel & data entry

English proficiency

Manufacturing admin experience

Fulcrum ERP experience

Education

High school diploma or GED

Tools

Fulcrum ERP

Microsoft Excel

Job description

You will be the link between manufacturing and purchasing, sales, engineering, quality, and test. You will track every job from kit to shipment, work with each department to resolve the issues that hold jobs up, make sure every traveler is complete and signed, and keep the Manufacturing Manager informed. You will also program electronic devices before they are assembled.

This is a coordination role, not a supervisory one. You report to the Manufacturing Manager, who sets production priorities.

What You Will Do

Coordinate across the company

Work with purchasing on shortages and late material, and with sales on ship dates and customer requirements.

Work with engineering on drawing, revision, and build questions; with quality on holds and nonconformances; with test on failures and results.

Log each issue, bring the right people together, and follow up until it is closed. Escalate what cannot be resolved.

Track the work

Keep job status current in our ERP system (Fulcrum) and on the shop status board.

Walk the floor each morning; send the Manufacturing Manager a short daily status.

Flag part shortages, holds, and schedule risks as soon as you find them.

Own the paperwork

Issue travelers with the correct revision; make sure every step is signed off.

Collect first-article, inspection, and test results and confirm they are complete.

Do the final review of every job before it ships; prepare Certificates of Conformance.

Maintain lot and serial traceability, nonconformance paperwork, and return (RMA) records.

File production records to AS9100 requirements.

Program devices and track supplies

Program devices before assembly using approved files and work instructions.

Track manufacturing supplies and scrap; request reorders before stock runs out.

What We Are Looking For

Required

• Organized. You can track many jobs at once and nothing falls through the cracks.
• Detail-oriented. You notice a missing initial or the wrong revision.
• Follow-through. You chase things until they are done - politely and persistently.
• Works across teams. You get cooperation from people in other departments without being their boss.
• Reliable. You are here every day; the shop counts on current information.
• Willing to learn. You want to learn our ERP, quality system, and device programming.
• Strong computer skills: Excel, email, data entry. Comfortable learning new software.
• High school diploma or GED; clear written and verbal communication in English.
• Experience in manufacturing administration, production control, or quality documentation.
• AS9100 or ISO 9001 experience; ERP experience (Fulcrum a plus).
• Electronics manufacturing background or device programming exposure.