Manufacturing Bookkeeping Operations Specialist

Kform; Sterling (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

Kform is seeking a Manufacturing Bookkeeping Operations Specialist to tighten the books across AP, AR, and project costing in a fast-paced engineering environment.

You will reconcile accounts, code transactions to projects, track deposits, and prepare clear reports for monthly closes while coordinating with purchasing, production, and finance teams. Strong Excel and accounting software skills are required.

Qualifications

• 3+ years in bookkeeping or accounting operations.
• Proven AP, AR, reconciliations, and GL maintenance experience.
• Solid command of accrual-based bookkeeping.
• Experience preparing customer invoices and maintaining billing documentation.
• Comfort with accounting software and Microsoft Excel.
• Ability to tame high volumes of transactions and backup.
• Detail-obsessed, accuracy-first mindset.
• Professional, clear communicator with internal and external stakeholders.
• Reliable with recurring deadlines.
• Discretion handling financial, payroll, and personnel data.

Responsibilities

• Record and classify transactions; keep GL and records organized.
• Reconcile bank accounts, credit cards, loans, and balance-sheet accounts.
• Research and resolve discrepancies, duplicates, and missing backup.
• Support monthly/quarterly/annual close and deliver clear management reports.
• Receive, code, and enter vendor invoices.
• Validate invoices against POs/receipts/approvals; resolve pricing issues.
• Schedule payments aligned to terms and cash priorities.
• Reconcile vendor statements; maintain vendor profiles and tax docs.
• Track open POs and invoices pending approval.
• Maintain invoice and cash-application logs.
• Track aging; escalate overdue balances.
• Apply payments accurately and keep billing files audit-ready.
• Handle routine customer billing questions and route complex ones.
• Code every transaction to the correct customer, project, or account.
• Flag gaps or mismatches for management review.
• Maintain organized project financial records and support billing packages.
• Track customer deposits and progress payments.
• Keep direct project costs distinct from overhead and general expenses.
• Collect and organize timekeeping inputs; coordinate with payroll provider.
• Maintain payroll support files and documentation.
• Review employee expense reports for completeness, receipts, and correct coding.
• Assemble payroll/contractor documentation for external processing.
• Reconcile POs, invoices, receipts, and payments.
• Partner with purchasing/operations to resolve quantity, price, or delivery discrepancies.
• Assist with inventory reconciliation and valuation.
• Track customer-owned, consigned, or project-specific materials when needed.
• Maintain documentation for serialized equipment, capital assets, tooling, and manufacturing equipment.
• Update fixed-asset and depreciation schedules.
• Follow approval and purchasing procedures; uphold segregation of duties.
• Protect confidential information.
• Maintain records to retention standards.
• Support taxes, insurance audits, financial reviews, and external accounting requests.
• Prepare documentation for government contracts, customer reviews, grants, or audits.
• Spot control weaknesses and recommend process improvements.
• Adhere to confidentiality, cybersecurity, and export-control requirements.

Skills

Bookkeeping

AP

AR

GL maintenance

Accrual accounting

Excel

Detail-oriented

Communication

Deadline-driven

Data discretion

Education

AA/BA in accounting, finance, business, or related field

Tools

Accounting Software

ERP Software

Microsoft Excel

Job description

Manufacturing Bookkeeping Operations Specialist Is this you?

• Do you enjoy turning messy transaction streams into clean ledgers?
• Can you match POs, receipts, and invoices with your eyes closed—and still catch the penny differences?
• Are you energized by helping project teams bill accurately, track deposits, and see their true costs?
• Do you thrive in a hands-on environment where engineering, purchasing, and production meet?

What you’ll do Keep the books tight

• Record and classify transactions consistently; keep the GL and supporting records organized
• Reconcile bank accounts, credit cards, loans, and other balance-sheet accounts
• Research and resolve discrepancies, duplicates, and missing backup
• Support monthly/quarterly/annual close and deliver clear management reports

Run AP with discipline

• Receive, code, and enter vendor invoices
• Validate against POs/receipts/approvals; resolve pricing or quantity issues with purchasing
• Schedule payments aligned to terms and cash priorities
• Reconcile vendor statements; maintain vendor profiles and tax docs
• Track open POs and invoices pending approval

Support AR and billing

• Maintain invoice and cash-application logs
• Track aging; escalation overdue balances
• Apply payments accurately and keep billing files audit-ready
• Handle routine customer billing questions and route complex ones

Drive project/job-cost accuracy

• Code every transaction to the correct customer, project, or account
• Flag gaps or mismatches for management review
• Maintain organized project financial records and support billing packages
• Track customer deposits and progress payments
• Keep direct project costs distinct from overhead and general expenses

Enable payroll and expense workflows

• Collect and organize timekeeping inputs; coordinate with payroll provider
• Maintain payroll support files and documentation
• Review employee expense reports for completeness, receipts, and correct coding
• Assemble payroll/contractor documentation for external processing

Backbone for purchasing and inventory

• Reconcile POs, invoices, receipts, and payments
• Partner with purchasing/operations to resolve quantity, price, or delivery discrepancies
• Assist with inventory reconciliation and valuation
• Track customer-owned, consigned, or project-specific materials when needed
• Maintain documentation for serialized equipment, capital assets, tooling, and manufacturing equipment
• Update fixed-asset and depreciation schedules

Safeguard controls and compliance

• Follow approval and purchasing procedures; uphold segregation of duties
• Protect confidential information
• Maintain records to retention standards
• Support taxes, insurance audits, financial reviews, and external accounting requests
• Prepare documentation for government contracts, customer reviews, grants, or audits
• Spot control weaknesses and recommend process improvements
• Adhere to confidentiality, cybersecurity, and export-control requirements

What you bring Required

• 3+ years in bookkeeping or accounting operations
• Proven AP, AR, reconciliations, and GL maintenance experience
• Solid command of accrual-based bookkeeping
• Experience preparing customer invoices and maintaining billing documentation
• Comfort with accounting software and Microsoft Excel
• Ability to tame high volumes of transactions and backup
• Detail-obsessed, accuracy-first mindset
• Professional, clear communicator with internal and external stakeholders
• Reliable with recurring deadlines
• Discretion handling financial, payroll, and personnel data

Preferred

• AA/BA in accounting, finance, business, or related field
• Experience in manufacturing, engineering services, government contracting, professional services, or other project-based business
• Exposure to project accounting, job costing, inventory, WIP, or COGS
• Support experience with government contracts or grants
• Familiarity with POs, BOMs, work orders, and material-cost tracking
• Experience supporting external accountants, tax pros, auditors, or financial reviews
• Track record improving workflows and accounting controls

First 90 days: outcomes

• Daily/weekly bookkeeping cadences in place
• Bank and credit cards fully reconciled and current
• Customer invoicing delivered faster and with higher accuracy
• AP and employee expenses fully documented and correctly coded
• Clear dashboards for AR, AP, cash, and project costs
• Fewer unresolved transactions, missing receipts, and discrepancies
• Improved visibility into project-level performance
• Audit-ready records for customers, accountants, and tax review

Traits we value

• Precision and consistency
• Ownership and accountability
• Judgment and discretion
• Clear communication
• Tenacity in resolving mismatches
• Comfort across office, engineering, and production floors
• Bias for fixing the root cause
• On-time, right-the-first-time execution

Where you’ll work

High-velocity engineering and manufacturing environment. Expect regular computer work, document review, data entry, and communication with internal/external partners, plus periodic access to manufacturing and inventory areas.

About Kform

Kform accelerates defense technology development from concept and integration through production and scale. We combine engineering, prototyping, manufacturing, quality, and industrialization so customers deliver critical hardware faster and with greater production readiness.

We are builders. We work with builders.

Kform is an equal opportunity employer. Employment decisions are based on qualifications, merit, business requirements, and the ability to perform the responsibilities of the position.

Proficiencies and tools

• Generally Accepted Accounting Principles (GAAP)
• Bookkeeping
• Accounts Payable (AP)
• Bank Reconciliation
• Certified Public Accountant (CPA)

Systems

• ERP Software
• Accounting Software